eSMOC Fall Conference 2010 EMIS Testing 101: eSIS version By Edna Phile LGCA Student Support Liaison

Overview How to enter Standardized Tests What Tests are required for what reporting periods Who is required to take a test Where is help located

ADDING A STANDARDIZED TESTING RECORD (STU057)  When entering a test record for a student that was not automatically loaded you need to get to the STU057 screen.  Once you have this screen up you will than click on the add button at the top right. (see the blue star)

ADDING A TEST RECORD  First ~ You’ll have to select the test that you are adding to the student’s record  By selecting the ‘?’ will provide you a list of tests that you are able to select  Second ~ You’ll need to enter the appropriate Assessment Date. (the date auto populates to the current date that you are entering)  Third ~ You’ll need to verify that the Grade Level is correct. (especially for those students who are accelerated)  Once these fields have all been filled in… Click ‘OK’

FILLING IN THE TEST SCORES TAB  Sub Tests: Click on the Sub Test Name that will need to filled in.  Value 1: Is where you will enter the appropriate score for the test that you are filling in. ie. KRAL score of a 22 would be entered as 022

FILLING IN SUB TEST DETAIL TAB Sub Tests Detail: Click on the Sub Test Name that will need to filled in. Each test requires specifics fields to be filled. Typical fields that need to be filled in are: Refusal, Exemption, Status, Accommodations/Modifications.

Why are some students not required to take a test? P LEP students not enrolled more than 180 days and NOT previously Student is part time, home school, nonpublic school, and is not enrolled in the reporting district for that particular core subject report ‘K’ Student moved out of the district report ‘J’

FY11 Testing Changes Foreign Exchange Students are no longer exempted from taking the OGT. Typical Developing Peers newly enrolled for FY11 in an ECE program need to have a ASQ/SE record reported for October (K).

What Tests are required at October KRAL- Kindergarten Readiness Assessment-Literacy (GO) Preschool Assessment ◦ Get It! Got It! Go! (GGG) (GB) ◦ ASQ/SE (GS) ◦ ECO (GM)

Key Testing Dates KRAL ◦ 4 weeks prior to the 1 st day of school to Oct 1 st GGG ◦ Fall = first day of school till November 14 th ◦ Spring = March 23 rd till May 1 st Preschool Assessments (ASQ/SE, ECO) ◦ Fall = First day of school till December 1 st ◦ Spring = December 2 nd till May 15 th

KRAL Test Data Elements Required ◦ Test Type Element  STR Standard (regular) ◦ Score Not Reported Element  *, A-F, J, K, L ◦ Subject Element  R Reading ◦ Test Date Element  YYYYMM Year, Month  * valid dates are any from 4 wks prior to the 1 st day of school to Oct 1 s t ◦ Total Score Element  ***, PNO, ◦ Type of Accommodation Elemen t  **, NO, Y1 Y2

KRAL Screen Shots

Who has to take what Prschl Assessment? GGG ◦ All Preschool Students with disabilities, age 3-5 as of December 1, enrolled in programs funded by the Office of Early Learning and School Readiness (EL&SR), MRDD, only receive preschool itinerant services, or special educations services ASQ/SE ◦ ALL preschool students with disabilities, age 3-5 as of December 1 ◦ Preschool students without disabilities newly enrolled in an ECE program for FY11 (only for ‘K’)

GGG Test Data Elements Required ◦ Raw Score Element Required for each test Picture Naming, Rhyming, Alliteration ***, PNO, UNS, (ie:5 = 005, 45=045 ◦ Test Type Element STR, Standard (regular) ◦ Score Not Reported Element *, A B, C, D, F, J, L ◦ Test Grade Level PS, Preschool ◦ Test Date YYYYMM Year, Month ◦ Type of Accommodation **, No, Y2

GGG Screen Shots

ASQ/SE Test Data Element Requires ◦ Test Type STR, Standard (regular) ◦ Score ***, PNO (Parents request), Maximum score depends of level of assessment given ◦ Score Not Reported *, A, B, D, F, J, O ◦ Test Date YYYYMM (Year, Month) ◦ Test Level Determined by the student’s age in months at the time of assessment: 30, 03, 04, 05 ( Test Level Element is automatically calculated by the student’s age in the on month the test date )

ASQ/SE Screen Shots

Preschool ECO – GM Record Who ◦ All preschool students with a disability are required to be accessed Why ◦ It is a record of progress on specific outcomes required by federal law When ◦ Fall – beginning of school till December 1 ◦ Spring – December 2 till May 15 What scores report ◦ K reporting is either the 1 st set of scores for a newly enrolled student or the most recent scores for the students were currently enrolled ◦ N reporting is either the 1 st set of scores for a newly enrolled student or final set of scores for a student who was tested multiple times b/w 12/2 and 5/15

ECO Test Data Elements Required. ◦ Assessment Area Element  E – Positive Social-Emotional Skills  K – Acquiring and Using Knowledge and Skills  T – Taking Appropriate Action to Meet Needs ◦ Progress Element  *, F-First Assessment, N,Y ◦ Test Type Element  STR Standard (regular) ◦ Score Element  *, P, 1-7 ◦ Score Not Reported  *, A, B, D, F, J ◦ Test Date  YYYYMM Year, Month

ECO Screen Shots Note that you have to fill in the Sub Test Detail Tab for each Sub Test Name by clicking on it.

What Tests required at YearEnd Preschool Assessment ◦ GGG (GB) ◦ ASQ/SE (GS) ◦ ECO (GM) Student Achievement Assessment (GA) OGT- Ohio Graduation Test (GX) OTELA- Ohio Test of English Language Acquisition (GF) CTE Student Assessment (GY)

Student Achievement Test – GA When ◦ Reported only at Yearend (N) reporting period How ◦ Report a separate test record per student, per test date, per test subject for all tested grade levels Who ◦ 3 rd Grade Reading must be submitted if the student was enrolled during the fall test administration window for the STR format ◦ Any Student enrolled during the Spring Administration must have a test record if:  Didn’t take and/or pass the test in the fall OR  Weren’t enrolled at any time during the fall administration

OAA: Test data elements required. ◦ Building IRN  ******, Six-digit IRN ◦ Grade Level of Student at the time of the Test  KG, 01, 02, 03, 04, 05, 06, 07, 08 ◦ Raw Score  ***, , NSA ALT test only ◦ Required Test Type  STR, ALT ◦ Scaled Score  ***, , INV ◦ Score Not Reported  *, A, B, C, D, E, F, J, K, N, M, P ◦ Subject Element  R-Reading (3-8), W-Writing(4 & 7), M-Math (3-8), S-Science (5 & 8),  C-Social Studies (5 & 8) ◦ Test Date Element  YYYYMM (Year, Month) ◦ Test Grade Level  03, 04, 05, 06, 07, 08, 09, 10, 11, 12 ◦ Test Accommodation  **, No, Y1, Y2, Y3, Y4

Ohio Achievement Assessment

Ohio Graduation Test – GX Record Who Takes ◦ 10 th Grade students ◦ 12 th and 11 th Grade students with subjects not yet passed ◦ N reporting Summer Graduates ◦ G reporting ◦ N reporting Non First Time Test Takers

OGT: Test Data Required ◦ Building IRN  ******, Six-digit IRN ◦ Grade Level  10, 11, 12, 13 ◦ Raw Score Element  Report for Alternate (ALT) subject tests. Optional for standard (STR) test  ***, NSA, INV, ◦ Test Type  STR, ALT ◦ Scaled Score  ***, INV, ◦ Score Not Reported  *, A, B, C, D, E, F, J, K, M, P ◦ Subject  R-Reading, W-Writing, M-Math, C-Social Studies, S-Science ◦ Test Date  YYYYMM (Year, Month) ◦ Test Grade Level  10 ◦ Test Required for Graduation Element (STR formatted test only)  *, Y-Yes, N-No ◦ Test Accommodation (STR formatted test only)  **, No, Y1, Y2, Y3

OGT

Ohio Test of English Language: Test Data Requirements ◦ Composite Performance Level  *, I-invalid, 1-5 (performance level) ◦ Grade Level of Student at Time of Test  KG-12, 13, 23 ◦ OTELA Score  Reading, Writing, Listening, Speaking, Comprehension  (ie 23 = 023) INV, *** ◦ Required Test Type  STR Standard ◦ Score Not Reported  *, A, B, C, D, E, F, J ◦ Test Date  YYYYMM (Year, Month) ◦ Type of Accommodation  NO, Y1-504, Y2-IEP

OTELA

Who is on your team? Team effort to get these scores reported ◦ Testing Coordinator ◦ EMIS Coordinator ◦ Guidance Counselors ◦ Secretaries ◦ Teachers  Everyone who plays a part in the testing process helps get all test scores from the pre-id process to the final submission of the scores.

Who can you contact with questions? OAT, OGT, OTELA ◦ Office of Assessment  GGG, ASQ/SE, ECO, KRA-L ◦ Office of Early Learning and School Readiness

Who is missing? Missing Test Reports ◦ Preschool Assessments  ASQ/SE (YYYYMMDD_2011k_stu_missing_asqse.csv)  ECO (YYYYMMDD_2011k_stu_ps_eco_missing.csv)  GGG (YYYYMMDD_2011k_stu_missing_ps_ggg.csv) ◦ OAT ◦ OGT ◦ OTELA ◦ KRAL (YYYYMMDD_2011k_stu_missing_kral.csv)

Any Questions?