Don’t Forget to Phone In! Pass Code: Past Performance Information Retrieval System – Statistical Reporting

Agenda  What is PPIRS?  PPIRS Timeline  Policy  Reports  Administrative Functions  Points of Contact/User Resources

What is PPIRS?  Federal Repository for Completed Assessments  PPIRS is a web-enabled, Federal enterprise-wide application that provides timely and pertinent contractor past performance information to the Department of Defense and Federal acquisition community for use in making competitive source selection decisions

PPIRS Data Feeds (Example)  Contractor Performance Assessment Reporting System (CPARS) -Architect – Engineer Contract Administration Support System (ACASS) -Construction Contractor Appraisal Support System (CCASS)  National Aeronautics and Space Administration (NASA) Past Performance Data Base (PPDB)  National Institute of Health (NIH) Contractor Performance System (CPS)  NGA - National Geospatial-Intelligence Agency

PPIRS APPLICATIONS  PPIRS consists of two components:  Report Card (RC)  Statistical Reporting (SR) (PPIRS-SR not open for Federal Use at this time) Both components support the Federal Acquisition Regulation (FAR) requirement to consider past performance information prior to making a contract award (FAR PARTS 9, 13, 15, 36 and 42).

Federal Acquisition Regulations May 2009 PPIRS Named in the FARS (Federal Acquisition Regulations) FAR : Consider Relevant PPI in PPIRS FAR (c) – Evaluation of Quotes or Offers (PPIRS) – Agencies shall prepare contractor evaluations and submit them to PPIRS

 1994 Federal Acquisition Streamlining Act It is appropriate for a contracting official to consider past contract performance of an offeror as an indicator of the likelihood that the offeror will successfully perform a contract to be awarded by that official PPI Timeline - the 90’s

 1998 Information Navy implements CPARS (Contractor Performance Assessment Reporting System)  2002 July DOD endorses PPIRS-RC as the single, authorized application to retrieve contractor performance. PPIRS application was a retrieval tool for DoD report cards PPI Timeline - Moving On

 PPI Timeline - Current December James Finley (Deputy Under Secretary of Defense for Acquisition and Technology) directs all Military Departments, Defense Agencies and DoD Field Activities to take the necessary actions to fully deploy PPIRS-SR. Full deployment was completed FY-11.

DoD PPIRS Policy Guide  Policy  Applicability and Scope  Responsibilities Assigned  User Manuals  Data Evaluation Criteria  Procedural Guide  References Available at PPIRS web site Tabs – Across top bar on Home Page.

Gov’t Source Selection Officials Contractor Representative Gov’t Program Manager /Contracting Officer PPIRS Contractor Senior Management CPARS NPDS CPS COMPRIZON CCR

PPIRS Primary Objectives Support Best Value Source Selection Decisions – Awards for Proven Performers (FAR 15) Provide Up-To-Date Documentation of Contractor’s Ability to Meet Requirements (FAR 42) Motivate Improved Performance Facilitate Government - Contractor Communication Determine Prospective Contractor Responsibility

Business SectorDollar Threshold Systems>$5,000,000 Ship Repair & Overhaul>$500,000 Services>$1,000,000 Health Care>$150,000 Operations Support>$5,000,000 Fuels>$150,000 Information Technology>$1,000,000 Construction≥$650,000 Architect-Engineer≥$30,000 DFAR Reporting Thresholds

How does PPIRS-SR work?  PPIRS-SR collects quality and delivery data from numerous Department of Defense (DoD) databases, aggregates that data using algorithms, and provides the user with objective Quality and Delivery Ratings of a contractor’s past performance. “On Time” Delivery ScoreQuality Classification

PPIRS-SR Business Rules  Uses 3 Years of Information (Data)  Classifications Updated Each Month  Performance Classified by CAGE & Commodity (Federal Supply Classification - FSC) (North American Industry Classification System)  Quality and Delivery Records are Weighted, (+ & -)  Contractor Provided a 30-Day Review or Challenge Period

Delivery Performance Delivery Score = (On-time Weight X On-time Score) + (Average Days Late Weight X Average Days Late Score) *On-time Weight =.6 *On-time Score = 100 X (number of lines shipped on- time during rating period/number of lines shipped during rating period *Average Days Late Weight =.4 *Average Days Late Score = maximum of ((100-(total days late during rating period/number of lines shipped during rating period)) or 0, whichever is higher)  Displays Delivery Classification as an On-Time Score Classifications are Based on Total # of Contract Line Items Received

Quality Classifications PPIRS-SR Quality Classifications Comparative Assessment Among Suppliers  Positive and Negative Records (Weighted)  Produces Quality Score and Color  Considers Number of Line Items Supplied Top 5% - Dark Blue Next 10% - Purple Next 70% - Green Next 10% - Yellow Bottom 5% - Red

Vendor Classifications  Vendor Challenge Process Suppliers Access PPIRS-SR to Review and Challenge Data Within 30 Day Preview Period (Pending Classification)  After Review Period (Current Classification) )  Types Current (Being used by Contracting Officials) Pending (30 Day Vendor Preview Period)

DFAR Procedures  PGI – Termination For Default  No later than 10 calendar days after issuing any notice of termination for default, regardless of contract dollar value, the contracting officer shall report the termination through agency channels to the Director, Defense Procurement, Acquisition Policy, and Strategic Sourcing.  15 Required Fields of Data DFAR Procedures, Guidance & Information Termination For Default 22 July 2008

PPIRS Summary  PPIRS is the Federal Repository for Contractor Performance Information Report Cards (RC) Above Established $$ Thresholds Statistical Reporting (SR) Below $$ Thresholds  PPIRS is Used During Competitive Source Selections to Support Best Value Decisions  Collection and Use of Contractor Performance Information Motivates Improved Performance Great Performance Motivator

 DoD Users ◦ User ID Required ◦ PKI Certificate Required (CAC Card)  Contractor Users ◦ PKI Certificate Encouraged  Purchase from External Certificate Authority ◦ Password Required if No PKI Certificate  Non-DoD Users ◦ User ID Required ◦ Password Required Logging In

 Government ◦ Go to & Select “PPIRS System Logon” ◦ Create an Account ◦ Provide Justification for Access ◦ Join Your “Group”  Contractor ◦ Controlled through System for Award Management (SAM) Process ◦ Identify a Marketing Partner Identification Number (MPIN)  Visit for More Information ◦ DUNS and MPIN Become User ID and Password for PPIRS ◦ View Completed Evaluations at  Select “Summary Reports (SR)” PPIRS ACCESS

 Home Page for PPIRS  PPIRS HOME  WEB Training  PPIRS System Login  Customer Support Desk Info Access PPIRS-SR Main Site

 Select Appropriate Logon

 Click Accept

 Enter DUNS, DUNSPlus4 (if applicable), & MPIN  Click Login

 No PKI = Password Required

 First Time Logging In? Forgot Password?  Select Forgot Password. Enter the system User ID that you selected and your address. PPIRS will generate a temporary password and send it to you via .

 Following Account Approval, First Login Requires User ID and Password  AFTER the First Login Access Only Requires User ID  Click Login

 PKI – Public key Infrastructure  DoD Users Need a Valid PKI Certificate  NSLC Has Implemented PKI as Required by Department of Defense (DoD) Policy

 Select the Radio Button for the Application you wish to Open Government Only! (PPIRS-SR not open for Federal Use at this time)

 Government DoD Main Page Select Action (Navigation) Working Window

 Change Password - Federal Only Tool  (Not on DoD menu)  Allows the Federal User to Change Current Password

 Awardee/Contractor Access Note Differences

Menu Items – Solicitation Inquiry

Menu Items – Solicitation Inquiry Standard Assessment Report Solicitation Number CAGE FSC Delivery Score Delivery Line Items Quality Color Quality Score Quality Records Classification Date Detail Report Save Functions —Award Optional Vendor Ratings Show :

Menu Items – Solicitation Inquiry Best Value Assessment Best Value COST DELIVERY QUALITY Default is 33% % Total Must = 100 Enter Bid Values The “Best Value” option ranks perspective vendors based on Cost, Delivery and Quality. The user weights these categories to represent what is most important for the solicitation. The application will then rank the vendors to represent the “Best Value”

Menu Items – Solicitation Inquiry Best Value Assessment Report BV Report Shows: CAGE FSC Bid Price Delivery Score Quality Color Detail Report Best Offer Award Option Save with Award No Save Without

Menu Items – Solicitation Inquiry Detail Report Detail Report Shows: All Negative Records - Delivery - Quality Bulletins DLA Quality Record GIDEP Alerts Lab Tests MIR PQDR Survey Reports Click link to view Positive Records

Menu Items – Edit Existing Solicitation

Menu Items – Solicitation History

Menu Items – Summary Report Summary Report is used to view a vendors “Current” and “Pending “ Ratings.

Menu Items – Summary Report Detail

Show all Vendors on the DoD Termination List

DoD termination list Detail Example.

Menu Items – Feedback Send us Suggestions or Concerns Not to be used for Help Desk Issues!

NSLC Website: PPIRS Website: NSLC Help Desk (Mon-Fri 6:30am- 6:00pm EST) : ◦ (207) ◦ DSN ◦ NSLC Help Desk PPIRS - Contact Information

 “Feedback” in PPIRS  Contact Steven Spund, PPIRS PM  All suggestions will be considered! Forwarding Suggestions or Concerns

 Questions? PPIRS-SR

PPIRS THANK YOU