Microsoft® PowerPoint 2013

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Column Line Pie Bar Area X Y (Scatter) Stock Surface Doughnut Bubble Radar 4 The most common

 Chart data is held in an Excel worksheet.  Worksheets contain columns and rows.  A cell is the intersection of a row and a column. It contains one data item.  A cell pointer is used when selecting cells. 5

 Title and Content layout – for a title and chart  Two Content layout – for a title, body text, and chart 6 Exercise Figure 6-1

 Click the Insert Chart button on the content placeholder.  Choose the chart you need and click OK.  Excel opens displaying a worksheet with sample data. 7 Exercise Figure 6-1

8 Exercise Figure 6-2 Chart Tools tabs Sample chart Active cell Column headings Row headings Worksheet

 Key new information by overwriting sample data or by deleting sample data and keying your own data.  Move around the worksheet by clicking on individual cells. Use,, +, +, and arrows to navigate.  Close the worksheet when data has been entered.  From the Chart Tools Design tab, in the Data group, click the Edit Data button to reopen the worksheet. 9 Exercise 6-2 1

10 Exercise Figures 6-3 and 6-4 Click here to select the entire worksheet New data

 Notice how the data is grouped. Excel interprets each row as a data series.  Select the chart area.  From the Chart Tools Design tab, click the Switch Row/Column button.  Click the Switch Row/Column button again return to the original grouping. 11 Exercise 6-3 1

12 Exercise Figure 6-6 Data seriesGridlineLegendVertical (Value) Axis Horizontal (Category) Axis

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 Scale. The values that are displayed on the value axis and the intervals between those values.  Tick Marks. Small measurement marks, similar to those found on a ruler.  Vertical (Value) Axis. On the left for column charts.  Horizontal (Category) Axis. On the bottom for column charts. – The axes positions change for some chart types. 14

 Move the pointer over parts of the chart and a ScreenTip will identify that part.  From the Chart Tools Format tab, in the Current Selection group, the chart element that is currently selected is displayed. 15 Exercise Figure 6-6 Chart Elements list

 From the Chart Tools Design tab, in the Chart Styles group, click the More button to display styles.  A ScreenTip will identify the style number.  Click a style to select it. 16 Exercise Figure 6-7 Styles use Theme colors

 With the chart selected, point to one of the numbers on the left side of the chart.  When you see the Vertical (Value) Axis ScreenTip, right-click to open the shortcut menu.  Use the floating font group to make changes to the text.  Right-click again to reopen the shortcut menu and choose Format Axis to make changes for the type of numbers and axis options. 17 Exercise 6-6 2

18 Exercise Figure 6-8 Vertical (Value) Axis showing new font, scale, and currency format

 Click anywhere within the chart area.  From the Chart Tools Design tab, in the Chart Layouts group, click the More button. – Click the Quick Layout button if your Layout Styles are not displayed.  Select a layout and notice the new position of several chart elements. 19 Exercise Figure 6-9 Chart Layout 2

 Right-click the legend and choose Format Legend.  Choose the legend position. – Top and Bottom display the legend on one line. – Drag the legend to reposition it within the chart area.  Remove the legend by deleting it or from the Layout tab, click the Legend button and choose None. 20 Exercise Figure 6-10 Legend repositioned

 Gridlines are the thin lines that help make quantities easier to understand.  Click within the chart area.  From the Chart Tools Layout tab, in the Axes group, click the Gridlines button. – Choose Primary Horizontal Gridlines then Major or Minor Gridlines. – Choose Primary Vertical Gridlines then Major or Minor Gridlines. 21 Exercise 6-9 2

22 Exercise Figure 6-11 Gridline options

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Use one of these methods:  From the Chart Tools Design tab, in the Type group, click the Change Chart Type button to open the Change Chart Type dialog box.  Right-click the chart area, then choose Change Chart Type from the shortcut menu. 24 Exercise Figure 6-12 Chart types

 Select the chart.  Right-click one of the columns and choose Format Data Series from the short-cut menu then choose Series Options.  In the Plot Series On area, select Secondary axis then click Close. 25 Exercise Figure 6-13 Primary axisSecondary axis

 Select the data series to be changed.  Right-click and choose Change Series Chart Type from the shortcut menu then choose the chart type. 26 Exercise Figure 6-14 Two chart types

 With the chart selected, from the Chart Tools Layout tab, in the Labels group, click the Axis Titles button and choose the Primary Vertical Axis Title and Rotated Title.  On the primary vertical axis, edit the Axis Title text box and the size of the text box will adjust automatically. 27 Exercise Figure 6-15 Two chart types, legend moved, axis titles added

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 From the Insert tab, in the Illustrations group, click the Chart button.  Click the Pie category, and choose the chart type that you want to use.  Click OK.  Excel opens and displays a sample worksheet so you can revise it with new numbers. Exercise 6-14 Figure

 Click one of the pie slices to select the Chart Series data.  From the Chart Tools Layout tab, in the Labels group, click the Data Labels button and click More Data Label Options.  Click Label Options and make several changes under the Label Contains heading. – Select Category name and Percentage – Deselect Value and Show Leader Lines.  Click Close. Exercise

Exercise 6-15 Figure Labels and values on slices makes the chart easy to interpret

 Select the chart. From the Chart Tools Design tab, in the Type group, click the Change Chart Type button, and select Pie in 3-D. Click OK.  From the Chart Tools Layout tab, in the Background group, click the 3-D Rotation button, and adjust Rotation and Perspective percentages. Exercise 6-16 Figure Exploded slice

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 Shapes can be combined with text or layered in some way to emphasize the point you need to make. 34 Exercise 6-17 Figure

 Select one of the chart areas, columns, or an entire data series.  From the Chart Tools Format tab, in the Shape Styles group, click the Shape Fill button. Select a solid or gradient color. 35 Exercise

 With the chart active, from the Chart Tools Layout tab, in the Current Selection group, choose Chart Area from the Chart Elements drop-down list.  Click the Format Selection button.  Choose Fill at the left of the dialog box; then choose Picture or texture fill.  Under the Insert from heading, click File. Navigate to your files, select your file name, and click Insert.  Click Close. 36 Exercise

37 Exercise 6-19 Figure When a picture fill is used, be sure the chart is still easy to interpret.

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Select appropriate chart types to represent data Display values for easy interpretation Enhance chart elements Avoid distortions Charts are extremely important in business for visually representing data to help people make comparisons and judge relationships. Enhancements must be designed for effectiveness and not be simply decorative. Lesson 6 Presentation 39