Chicago Area Facilities (CAF) Control of Work Policy

2 CAF Control of Work Policy: Who, What & When Who does it apply to? −All individuals who work at CAF, including tenants (per lease agreement) What is it? −A formal policy for managing risks associated with Control of Work (CoW) activities −CAF CoW Policy is in accordance with the BP Group Defined Practice for Control of Work When does it have to be implemented? −Roll-Out Date: October 20, 2009 −Implementation Date: November 1, 2009 −Procedure in effect and on Chicagoland HSSE Web Site

3 Conditions for Performing Work at CAF −All work has been risk assessed and the risks managed to an acceptable level −The work is covered by an approved Standard Operation Procedure (SOP)/Task Hazard Assessment (THA), Job Safety Analysis (JSA), and/or a permit authorized by a Designated Approver −The work has been managed through the Business Unit, Service Express System or Project Management processes to ensure the work is: −Planned −Risk assessed −Conducted by competent parties −Communicated to impacted parties −Supervised

4 Control of Work Activities* Permit - RequiredOther Authorization Confined SpaceScaffold Use Coring, Cutting and DrillingErecting and Modifying Scaffolding DemolitionWorking at Heights Energy IsolationLife Safety System to be taken out of service Entry into Lab or Pilot Plant to work on Lab or Pilot Plant Equipment Entry into Lab or Pilot Plant to work on Facility Infrastructure Ground Disturbance and ExcavationEntry to PSM Areas Excavation InspectionPurchasing Electrical Equipment Hot WorkElectrical Safety Policy Hot TapSimple Lifts Permit-Required LiftsRoutine Lifts Working on/near Energized PartsTemporary Wiring and Lighting Installation Asbestos Abatement Lead Abatement Roof Access (300 Bldg)*Current as of October, 2009 All other Roof Access

5 Roles and Responsibilities CAFO HSSE −The HSSE Manager is responsible for developing and administering CoW Procedures −Ensures CAF procedures and policies are up-to-date, available, and that sufficient support is available to assist personnel in implementing the CoW Policy CoW Authority −Authorizes Designated Approvers to approve CoW activities in their area of expertise −Develops an assurance process to determine if Designated Approvers are performing their duties according to the CoW Procedures

6 Roles and Responsibilities Document Custodian −Contact for addressing questions, managing changes to the procedure, and making referrals to technical experts −Maintains a library of training modules and resources for training −Ensures changes to the procedure are communicated to members of the Technical Advisory Board, who share the changes with their Business Units −Reviews procedure every three years −See the CAF CoW Policy for additional roles and responsibilities

7 Control of Work Requirements Work at CAF follows the BP Group Defined Practice for Control of Work −Policies and procedures have been updated/created to describe the CAF Control of Work Program −Policies and procedures are available from the Chicago HSSE website − −Future changes to policies and procedures will follow the CAF Management of Change process

8 Control of Work Requirements Work at CAF has accountabilities for all roles involved in the work −CoW roles and responsibilities have been identified and are described in individual procedures −Training programs are in place to ensure competency −Individuals authorizing work are clearly identified and competent in the specific tasks for the permits they approve −A list of Designated Approvers is available on the Chicago HSSE website

9 Control of Work Requirements Work at CAF shall be carried out by appropriately trained and competent personnel −Training and competency requirements are described in individual procedures Work at CAF shall be planned and scheduled, taking account of the interactions between individual tasks −Planning and scheduling requirements are addressed by the Project Manager and the affected Business Unit Representatives

10 Control of Work Requirements Work at CAF shall be covered by a risk assessment which identifies the scope, hazards, controls and mitigations for the risk involved, which is communicated, accepted and signed by those involved −All non-routine work at CAF is risk assessed by a Task Safety Analysis (TSA) at a minimum, and potentially a Task Risk Assessment (TRA) as well. Work at CAF shall be subject to a permit for tasks designated as potentially higher risk −A list of permitted activities and other authorizations is located on Slide 4 Slide 4 −The Designated Approver, Performing Authority or applicable Technical Authorities review the work scope and hazards −Each procedure contains provisions for notifying a BU Rep of CoW activities in their area

11 Control of Work Requirements Work at CAF shall be monitored and managed by a responsible person −The Performing Authority (i.e. Contractor, Project Manager) is responsible for following the permit from start to completion Work at CAF shall be controlled to ensure that all work sites are left in a safe condition upon completion or interruption of work activities −Requirements for completing the work are described in individual procedures −Each permit requires a signature (usually the Performing Authority) to indicate work is complete −Completed permits and their associated documentation (TRA, TSA, etc.) are returned to IISN HSSE

12 Control of Work Requirements Work at CAF shall be subject to a program of continuous performance improvement by regular auditing and periodic management system review, taking account of internal and external lessons learned −CAF Incident Reporting and Incident Investigation Procedures ensure that lessons learned as a result of incidents are captured, shared and acted upon Work at CAF shall be conducted with the understanding that everyone has the obligation and the authority to stop unsafe work and report it

13 Suggested Implementation Strategy Questions? −Contact Dan Zbinden, Procedure Custodian,