Item 4B Approve SPDC Matching Funds request from Southlake Carroll Lacrosse Association for amenities at North Park game fields

City of Southlake Strategy Map City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything that we do. unrivaled quality in everything that we do. Fulfill Our Mission Live Our Core Values PromoteLearning and Growth ProvideFinancialStewardship Serve Our Customers C1 Achieve the highest standards of safety and security C4 Attract and keep top- tier businesses to drive a dynamic and sustainable economic environment C2 Provide travel convenience within City and region B6 Optimize use of technology B1 Achieve best-in-class status in all City disciplines B5 Improve performance of delivery and operational processes B4 Provide high quality customer service B2 Collaborate with select partners to implement service solutions F1 Adhere to financial management principles and budget F3 Achieve fiscal wellness standards F4 Establish and maintain effective internal controls F2 Invest to provide and maintain high quality public assets Manage the Business Safety and Security Safety and Security L2 Enhance leadership capabilities to deliver results L3 Attract, develop and retain a skilled workforce L1 Ensure our people understand the strategy and how they contribute to it L4 Recognize and reward high performers C5 Promote opportunities for partnerships and volunteer involvement Deliver on Our Focus Areas Integrity ● Innovation ● Accountability ● Commitment to Excellence ● Teamwork B3 Enhance resident quality of life and business sustainability through tourism L5 Empower informed decision- making at all levels in the organization Infrastructure QualityDevelopment Mobility Performance Management and Service Delivery Partnerships and Volunteerism C3 Provide attractive and unique spaces for enjoyment of personal interests

Background Information Staff worked with SCLA on scope for North Park November MF requests on hold for revisions August SCLA provided the City a letter of commitment to participate in the cost of park amenities via Matching Funds in the amount of $92,700 Based on this commitment and favorable bids keeping project under budget, the amenities were installed during construction

Background Information CC adopted MF Policy revisions March 20, 2012 Matching funds for North Park amenities – Three (3) Scoreboards ($19,200) – Three (3) Scorer’s Tables ($25,200) – Three (3) Shade Structures ($141,000) Funding Match – SCLA Cash Match $ 92,700 – SPDC Matching Funds$ 92,700 $185,400

Benefits of Project Scoreboards, scorer’s tables & shade structures enhance the development of the park, as well as the experience of the players and spectators Approval of SCLA matching funds request offsets City costs already incurred

North Park Site Location Dean Construction, installed amenities during construction

Scoreboard

Scorer’s Table

Shade Structure

Park Board & SPDC Recommendation Criteria Project is consistent with the overall intended use of the park per the adopted Master Plan Project meets the project criteria defined in the SPDC Matching Funds policy Linked to City’s Strategy Map and Focus Areas Related to current funded CIP project and 5-yr CIP Benefit Southlake residents Enhance current parks and recreation system asset Assist with acquisition of a capital purchase Has useful life of at least 5 years Accelerates completion of CIP or PROS-CF Master Plan project Funding is available in FY 2012 SPDC Matching Funds budget

FY 2012 SPDC Matching Funds budget contains a current available balance of $348, Current Funding$348, SCLA Request$ 92, Balance $255, Financial Considerations

SCLA Board Action SCLA Board ratified the matching funds commitment and authorized payment of funds at their Board meeting held March 25, 2012

Board / Council Review Park Board recommended approval (7-0) April 9, 2012 SPDC recommended approval (7-0) April 17, 2012 City Council consideration May 1, 2012

Questions? Chris Tribble