THIRD QUARTER PERFORMANCE REPORT DIRECTOR-GENERAL: ARTS AND CULTURE DATE: 23 FEBRUARY 2016

2 PRESENTATION OUTLINE 2  Performance Overview  Explanation of the Programme Performance on Key Indicator  Budget and Expenditure  Snapshot of Governance Issues.

3 PERFORMANCE OVERVIEW 3

4 BRANCH-SPECIFIC PERFORMANCE 4

5 KEY HIGHLIGHTS FOR  SA hosted the China Year in SA in 2015, a Cultural Centre Agreement was signed between SA and China to further increase the level of cultural collaboration and cooperation during the State Visit in December Further the SA UK Season culminated in a successful showcasing of SA artists at the London International Jazz Festival.  The Presidents of the Republics of South Africa and Mozambique unveiled the Matola Raid Memorial and Interpretive Centre on the 12 th of September as part of the tribute and homage to those who fell during the fight against oppression.  In the same month, the Minister launched the National Heritage Monument that will culminate in the production and installation of about 400 statues – that represent and symbolise historical figures that shaped our socio-political landscape.  The Minister launched the Living Legends Legacy Programme to celebrate Living Legends from diverse fields and to educate a new generation of artists. 6

6 KEY HIGHLIGHTS FOR  A critical part of the DAC’s contribution to the African Agenda, Africa Month hosted 34 countries that participated in programmes of different genres and cultural dialogues that spread across all nine provinces in May 2015 under the theme “ We Are Africa: opening the doors of learning and culture to promote peace and friendship from Cape to Cairo”.  6 incubator programmes were launched at DAC performing arts entities to focused training and development for entrepreneurs, promote excellence and to improve access to state institutions.  412 bursaries have been provided to support education in language professions at universities around the country.  The DAC has secured a grant of R132 million from Bill & Melinda Gates Foundation for library ICT connectivity, thus making libraries modern and connected spaces.  As a legacy project of the French Season, the digitising of the Rivonia Trial dictabelts has been completed, in partnership with the French archive INA, allowing access for the first time to the full court transcripts. 6

7 EXPLANATION OF PERFORMANCE ON KEY INDICATORS 8

8 BRANCH 1: ADMINISTRATION PERFORMANCE INDICATOR 3 rd QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Percentage of total value of procurement awarded to BBBEE– compliant service providers >70% 83% of total value of procurement awarded to BBBEE– compliant service providers Percentage of total procurement spend awarded to black women– owned businesses >30% 63% of total procurement spend awarded to black women–owned businesses Percentage of total DAC headcount employed on internship programme 5% (30)30 graduates appointed on DAC internship Programme in the first quarter Percentage of women employed at SMS level 50% 47.92% representation of women employed at SMS level Percentage of PWD employed2%2.11% of People With Disabilities employed in the Department 9 SELECTED INDICATORS

9 BRANCH 2: INSTITUTIONAL GOVERNANCE PERFORMANCE INDICATOR 3rd QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS No. of fully constituted and functional boards of ACH public entities All 24 institutions have fully constituted Councils. Market Theatre provides oversight over Windybrow. Number of public platforms for social cohesion advocates hosted social cohesion advocates programme 2 In the period under a review two platforms for Social Cohesion advocates were conducted at Tshwane University of Technology ( 16 October 2015), Soshanguve Campus; and at Ncome Museum November No. of cultural seasons implemented as per approved concept documents 2 cultural seasons implemented as per plan The SA-China season successfully staged and closed on 04 December The 2015 SA-UK season is still underway Annual User asset management plan (UAMP) submitted for approval Consultation on draft UAMP The draft User asset management plan (UAMP) was developed, consulted on and submitted to National Treasury. The final UAMP will be submitted before 31 March SELECTED INDICATORS

10 BRANCH 3: ACPD PERFORMANCE INDICATOR 2 nd QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of cultural events from the open call supported Cultural Events from the open call supported in the period under a review Number of touring productions and exhibitions from the open call supported Touring ventures production from open call supported in the period under review Number of flagship cultural events supported 4 4 Flagships cultural events successfully supported as follows: Macufe, Mapungubwe, Buyelekhaya, Indoni 11 SELECTED INDICATORS

11 SELECTED INDICATORS…cont BRANCH 3: ACPD PERFORMANCE INDICATOR 2 nd QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of Artists placed in schools 300 artist placed in schools 376artist placed in schools as follows: 12

BRANCH 3: ACPD PERFORMANCE INDICATOR 3rd QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of community arts centres programmes activated per year 30The advert and application forms were distributed to all provinces. Proposals were received from eligible arts centres. Adjudications were held and recommendations and a list of successful arts programmes has been sent for final approval Number of functional incubators established to support the development of Arts & Culture entrepreneurs 1The project was launched in Quarter 1, at this stage seven (7) incubator programmes are currently functioning in the following institutions ; PACOFS, ArtsCape, Playhouse Company, State theatre, Windybrow and in Casterbridge, Fully operational Art Bank procuring and renting art works Procurement of first art works Marketing of Art Bank services to prospective clients The interviews for the project manager were completed and the contract is being negotiated with the recommended candidate. The procurement of art works and marketing of the art bank will only happen after the project manager has taken office Number of NaCISA aligned training programmes offered 5 NaCISA aligned training programmes offered Ongoing identification of 5 NaCISA aligned training programmes and drafting of submission for suggested programmes 13 SELECTED INDICATORS

13 BRANCH 3: ACPD PERFORMANCE INDICATOR 3rd QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of domains for which Terminology is developed Information Communication Technology 200 terminologies developed HSEMS intermediate Phase: 490 terminologies Mathematics Senior Phase: 926 terminologies developed Life Orientation: terminologies developed 14 SELECTED INDICATORS

14 BRANCH 3: ACPD PERFORMANCE INDICATOR 3rd QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Percentage of accepted documents translated/edited (into official and/or foreign languages) 100% of accepted documents African languages: IsiNdebele-43; isiXhosa - 37; isiZulu - 32; Sepedi -22, Sesotho - 22; Setswana - 37; SiSwati - 43; Tshivenda - 28 and Xitsonga 44: Sub-total 308. Afrikaans: 26. English: 14. Foreign languages: 11 documents: Sub-total:51 translated/edited as per clients' specifications, representing 100% of accepted documents. TOTAL: 359. Number of multi–year Human Language Technology projects implemented and or completed 8 multi–year HLT projects implemented Number of bursaries awarded towards the development of qualified language practitioners bursaries awarded towards the development of qualified language practitioners. The 3rd quarter progress reports received. 412 students were awarded bursaries by universities. 15 SELECTED INDICATORS

15 BRANCH 4: HPP PERFORMANCE INDICATOR 3 rd QUARTER TARGETPROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of Government Gazette publications per annum as part of the Geographical Names plan 1 2 Publications of Government Gazette: (13 November 2015); Gazette no (9 December 2015) Number of libraries upgraded/maintained 4 11 upgrades/maintenance were completed as follows: Limpopo: Roedtan, Xihlobo, Jane Furse, Tzaneen, Modjadjieskloof, Metz, Northman, Lephalale, Babirwa, Phatantswana, Modimolle Number of library materials provided Total amount of libraries materials provide is and distributed as follow FS ; GP ; KZN ; MP ; NC ; NW ; WC – SELECTED INDICATORS

16 BRANCH 4: HPP PERFORMANCE INDICATOR 3rd QUARTER TARGETPROGRESS DESCRIPTION or VARIANCE/ COMMENTS Percentage of accepted disposal authorities issued 100% (3) of accepted disposal authorities 8 Applications were accepted and 8 Disposal authorities were issued as planned Number of schools receiving an installed flagpole and flag, and a guide on flag use 500Nine hundred and ninety nine ( 999) schools received flagpoles and flags 17 SELECTED INDICATORS

17 BUDGET AND EXPENDITURE 18

19 Programmes Adjusted Appropriation 2015/16 (Post AENE) Expenditure 31 December 2015 Total Available % Spent R’000 Administration367,686225,380142,30661% Institutional Governance232,55569,075163,48030% Arts & Culture Promotion & Development 1,002,157711,406290,75171% Heritage Promotion & Preservation 2,223,6491,593,533630,11672% Total3,826,0472,599,3941,226,65368% SUMMARY TOTAL BUDGET VERSUS EXPENDITURE PER PROGRAMME

19 20 SUMMARY TOTAL BUDGET VERSUS EXPENDITURE PER PROGRAMME

20 21 Economic Classification Adjusted Appropriation 2015/16 (Post AENE) Expenditure 31 December 2015 Total Available % Spent R’000 Compensation of Employees221,250159,59861,65272% Goods & Services (Incl interest & financial assets)512,786300,279212,50759% Provinces & Municipalities1,274,3141,006,768267,54679% Dept Agencies & Accounts (Cur)1,151,708913,740237,96879% Dept Agencies & Accounts (Cap)180, ,4840% Non Profit Org (Cur)168,999103,69365,30661% Non Profit Org (Cap)27,57015,50012,07056% Households28,57520,8007,77573% Public Corporations (Cur)60,69668,759-8,063113% Public Corporations (Cap)30,562- 0% Foreign Gov & International Org4,1972,2981,89955% Capital Assets (Other machinery and equipment)49,5162,84546,6716% Buildings & other fixed structures113,622- 0% Software and other intangible1,5004,399-2,899293% Heritage Assets % Total3,826,0472,599,3941,226,65368% SUMMARY TOTAL BUDGET VERSUS EXPENDITURE PER ECONOMIC CLASSIFICATION

21 22 SUMMARY TOTAL BUDGET VERSUS EXPENDITURE PER ECONOMIC CLASSIFICATION

22 Economic classification Description of the line itemReason for variance Compensation of Employees The line item includes remuneration in cash, social contributions by the employer, basic wages and salaries, overtime, remuneration of nightshift, cost of living allowances, house allowances, bonuses, pension, medical aid etc. An amount of R159 million (72%) has been incurred as at 31 December EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

23 Economic classification Description of the line itemReason for variance Goods and Services (include interest & financial assets) The item includes payments for all goods and services to be used by a government unit i.e. goods or services of a current nature, excluding purchases of capital assets. An amount of R300 million (59%) has been incurred as at 31 December With regards to Office Accommodation spending, Treasury granted virement approval. DAC is finalising all outstanding payments. A non profit organisation who is active in the field has been appointed through an open tender to accelerate the roll out of community conversations over the next 3 years. 24 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

24 Economic Classification Description of the line itemReason for variance Provinces and Municipalities (Conditional Grant on Community Libraries ) The expenditure relates to the transfers for the Conditional grant on Community Libraries and funds are transferred to various Provinces on a quarterly basis, including MGE projects. An amount of R1 billion (79%) has been transferred as at 31 December 2015 to the various Provinces. The transfers to Provinces were based on the approved business plans. The detail of the spending per Province is as follows: 25 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

25 26 Per Province: Division of Revenue Act, 2015 (Act No. 1 of 2015) Provincial roll-overs Total available Actual transfer by National Provincial Actual payments % Transferred of National allocation % Actual payments of total available R’000 Eastern Cape142,97615,148158,124121,270 80, %50.8% Free State155,7585,562161,320114,496 91, %56.8% Gauteng153,0156,909159,924139,082105, %66.3% KwaZulu-Natal157,56914,199171,768128,111100, %58.2% Limpopo97,72121,741119,46281,882 63, %53.3% Mpumalanga150,32512,404162,729104,500 72, %44.4% Northern Cape145,54518,549164,09497,223 83, %51.1% North West112,93617,833130,769103,006 88, %67.8% Western Cape158, ,197115, %72.8% Grand Total1,274,314112,3451,386,6591,006,767801, %57.8% SUMMARY TOTAL BUDGET VERSUS EXPENDITURE PER PROVINCE

26 Economic Classification Description of the line itemReason for variance Departmental Agencies & Accounts (Current Transfers) This expenditure item relates to subsidies to the Departments’ Public Entities. The Performing Arts Institutions transfers are processed quarterly, Libraries and Heritage Institutions on a monthly basis. An amount of R914 million (79%) has been spent as at 31 December The spending is currently in line with the projections. 27 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

27 Economic Classification Description of the line itemReason for variance Departmental Agencies & Accounts (Capital) This expenditure item relates to maintenance, upgrade and refurbishment of the Departments’ Playhouses, Museums and Libraries as well as the construction of Legacy Projects. An expenditure of R700 thousand has been incurred as at 31 December Treasury granted virement approval and line functions are preparing payments for processing. The funds will be spent prior year end. 28 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

28 Economic Classification Description of the line item Reason for variance Non Profit Institutions (NPI) - Cur/Cap This expenditure relates to subsidies to BASA, Blind SA, Engelenburg Arts Collection and MGE projects. Current transfers of R104 million (61%) and capital transfers of R15 million (56%) respectively have been made as at 31 December The current transfers relates to subsidies towards Business Arts of South Africa (BASA), Blind SA and Engelenburg Arts Collection. The majority of current transfers are through the MGE Cultural Events work-stream. 29 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

29 Economic Classification Description of the line itemReason for variance Public Corporations - Cur/Cap Households This expenditure relates to transfer payments to MGE, Cultural Development, Human Language Technologies and Institutional Governance projects. This expenditure item relates to all the financial assistance projects that the Department fund during the financial year, employer social benefits and MGE projects. Current transfers to the value of R69 million (113%) have been made as at 31 December The bulk of expenditure incurred relates to transfers processed towards the Africa month and MGE Cultural Events work-stream. Treasury granted a virement approval in terms of MGE in January 2016, and the budget will be revised accordingly. An amount of R21 million (73%) has been incurred as at 31 December The expenditure incurred relates to the language practice and heritage professional bursaries, and MGE and other projects. 30 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

30 Economic Classification Description of the line itemReason for variance Capital Assets (Include Heritage Assets, machinery & equipment, software and other intangible assets) Foreign Government & International Organisations This budget relates to the purchasing of machinery and equipment including IT equipment as well as acquisition of a building and other fixed structures. This budget relates to transfers made to Foreign Government and International Organisations An amount of R7,2 million (14%) has been incurred as at 31 December The deficit is under software and other intangible assets, funds will be shifted from machinery and equipment to cover for the shortfall. An amount of R2 million (55%) has been transferred to the Commonwealth Foundation as at 31 December EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

31 SNAPSHOT OF GOVERNANCE ISSUES 32

GOVERNANCE PlayhouseMarket Theatre Windybro w State Theatre PACOFSArtscape Number of Council members Number of Council meetings Attendance rate of Council meetings 72,22%88%82%81%75%81% Number of Audit Committee meetings End of term of Council30/11/201731/03/ /11/ 2017 Position of CEO filledYes – Permanent Yes – expires on 2/08/2017 Yes – expires on 31/10/2020 CEO Suspended ACT CEO CEO appointed in December 2015 Position of CFO filledYes - Permanent Yes – expires on 31/08/2017 Yes- Permanent Acting CFO and process of appointing CFO initiated ACFO- interviews for CFO concluded on 5/02/2016 Number of management meetings Number of staff meetings

GOVERNANCE PANSALBRIMATMNMMNELMSALBIZIKO Number of Council members Number of Council meetings Attendance rate of Council meetings 70%100%71%90%85%72%75% Number of Audit Committee meetings End of term of CouncilDissolved from January March Term to be extended. 30/11/201731/10/201630/11/201730/09/201631/07/16 Position of CEO filledYes – contract until 2020 ACEOYes Expires June 2016 Act CEO Post Vacant: Post advertised. Yes Position of CFO filledInterviews held for CFO Yes.YesYes expires on 12/09/2016 YesYes tYes Number of management meetings 3173n/a95 Number of staff meetings

GOVERNANCE KZN MuseumMsunduzi Museum Luthuli Museum War Museum National Museum WHAG Number of Council members Number of Council meetings Attendance rate of Council meetings 63%65%100%86%94%74% Number of Audit Committee meetings End of term of Council31/08/201830/11/ /08/201830/11/2017 Position of CEO filledYes Position of CFO filledActing CFO Yes Number of management meetings36899n/a Number of staff meetings

GOVERNANCE Ditsong Museum Freedom Park NACNHCNLSANFVFSAHRA Number of Council members Number of Council meetings Attendance rate of Council meetings 67%95%100%60%99%91%95% Number of Audit Committee meetings End of term of Council31/07/201631/08/201830/10/201905/12/201730/09/201830/04/201731/07/2016 Position of CEO filledYes Yes – expires 31/03/2016 Yes Position of CFO filledYes Yes-Yes Number of management meetings Number of staff meetings

GOVERNANCE Councils with term office expiring in 2016 NAME OF INSTITUTIONEXPIRY DATESTATUSCHALLENGESCORRECTIVE ACTION Robben Island Museum31 March 2016Call for nomination closed in January 2016 Only 5 nominations received Re-advertise. Extended term of current Council. New closing date is February 29. Ditsong Museum31 July 2016Submission on routeNone Iziko Museums of SA31 July 2016Submission on routeNone South African Heritage Resources Agency 31 July 2016Submission on routeLate submission of provincial representatives Letters sent to MEC. Issue will be raised at TIC and MINMEC South African Library for the Blind30 September 2016Not startedNone Nelson Mandela Museum31 October 2016Not StartedNone 37

THANK YOU 38