Oregon Department of Education April 2016 ECR Audits in Consolidated Special Education Spring Collection Data Conference

Understand how to navigate the audit pages in Consolidated during ECRs Learn how to review, correct and confirm audits Be aware the most common fields flagged for audits Become familiar with common audits associated with December Child Count, June Exit and Child Find Major Objectives

Purpose is data clean-up! ECR Periods: Child Find and June Exit – In Fall (September) December Child Count – After New Year’s (January) Electronic Correction Reports (ECR)

ECRs LOGIN

Audits Audit Count Audit Type Audit Description ECR

Audit Types

Review Audit (Pay Attention to Comment!) Click on green checkmark to correct record Confirm ECRs

Student Record – Top of Screen

Student Record - Bottom of Screen

Most common fields flagged for audits this year: Agency Serving Code Birthdate Enrolled Grade Enrollment Type Code Federal Placement Code Race/Ethnicity December Child Count Audits

Two-part question asked: Ethnicity (Choose one): Hispanic/Latino Not Hispanic/Latino Race (Choose one or more, regardless of Ethnicity): American Indian or Alaskan Native Asian Native Hawaiian or Other Pacific Islander Black or African American White Race/Ethnicity

Seven Categories: Hispanic/Latino of any race American Indian or Alaskan Native Asian Black or African American Native Hawaiian or Other Pacific Islander White Multi-Racial Race/Ethnicity

 36 audit comments  Most prevalent bolded  Comments & Tips for guidance December Child Count Audit Comments

Student Record – Top of Screen

Student Record - Bottom of Screen

Most common fields flagged last year for audits: Reason for exiting (surprise!) o Modified Diploma most questioned o Graduated w/ Regular Diploma (e.g., 2 years in row or under age) Race/Ethnicity Birthdate Enrolled Grade  Tip: For active records this year, watch common fields flagged for December Child Count! June Exit Audits

 35 audit comments  Most prevalent bolded  Comments & Tips for guidance June Exit Audit Comments

Student Record – Top of Screen

Student Record - Bottom of Screen

Most common fields flagged last year for audits: Number of school days Consent Date Eligibility Date Birthdate Race/Ethnicity Private School Flags (at referral or at eligibility) Child Find Audits

 24 audit comments  Most prevalent bolded  Comments & Tips for guidance Child Find Audit Comments

Student Record

ECR Best Practice Do: Contact us about audit messages Review own data for errors Start early/ask questions Don’t: Confirm an audit because don’t understand Wait until the last week Be afraid to ask questions

Questions/Suggestions? ? ? ! ? ! ! ! ! ? ?

Jackie McKim Research Analyst Special Education Data Unit Trish Lutgen Data Coordinator Cynthia Garton Office Specialist

THANK YOU!