USAID UNITED STATES AGENCY INTERNATIONAL DEVELOPMENT ACCELERATED SKILLS ACQUISITION PROGRAM (ASAP) ASAP Curriculum Endorsed by The Ceylon Chamber of Commerce

MICRO SOFT WORD WORD PROCESSING

Microsoft Word is a non-free commercial word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems.freecommercial word processorMicrosoftXenix MICRO SOFT WORD PROCESSIOR- MS-WORD

Microsoft Word Microsoft Word is a non-free commercial word processor designed by Microsoft. It was first released in 1983 under the name Multi- Tool Word for Xenix systems.freecommercial word processorMicrosoftXenix Micro soft word 2013 you will create document for any kind with amazing case word helps you painless to create letter, proposals, business plans, Report, Assignment, novels, MAIL MERGE,MACRO multi column publication such as filters and newsletters, ms-word is one of the most popular word processing package used widely with personal computers, currently enjoying 90% of word processing market.

TO START MS -WORD Click the start button on the windows task bar All Programs / Programs  Ms-office  Ms-word Method-02 Desk Top  Double click Ms-word Icon Method-03 *Start  Run  Winword  ok

Title Bar Menu Bar Formatting Tool Bar Standard Tool Bar Task Pane Drawing Tool Bar Status Tool bar Task bar Rulers Document Area Scoral bar

Instructions to Word.  Using buttons on the tool bar  Using Menu Commands (File,Edit,View,Format)  Using Key board Shortcuts (ctrl+s, ctrl+c)  Right Mouse click(copy,cut,paste,spelling…..)

Exit From Word Click File  Exit word Click Application Window’s Control-Menu Icon Close Button Close Restore Down/Maximize Minimize  Alt+F4  Application Window Double click

To Close a document Click File  Close Ctrl +W

To Open a New blank document File  New  Blank Document  On the Quick Access tool bar Click the New blank Document button Ctrl +N

Saving a Word Document * This Command Lets You Save File In Your Future Purpose * To Save a Document Permanently on your disk you Can 1) File  Save 2) On the quick Access Toolbar click Save button 3) Ctrl +S 4) F12

Click here and give the location to save Type the File Name here Click Save button

To Apply a Bold Attribute Select the Text Home  Font  font style  bold  ok On the Quick Access Tool bar Click the Bold Button Ctrl +B Eg: IDM COMPUTER SYSTEM

To Apply a Italics Attribute Select the Text Home  Font  font style  Italics  ok On the Quick Access Tool bar Click the Italics Button Ctrl +I Eg: IDM COMPUTER SYSTEM

To Apply an Underline Attribute Select the Text Home  Font  underline style  select underline. On Quick Access Tool bar Click the Underline Button Ctrl+U Eg: IDM COMPUTER SYSTEM

To Format-Fonts Select the Text Format  Font Font Style, Font Size, Color Select the Font Select the Font Style Select the Font Size Click Ok Button

To Align Text (Paragraph Formatting..) Select the paragraph On the Home tab Click The Align Button Left Right Justify Center

Align Left (Align Left) – Aligns the Selected text, numbers, or in line objects to the left with a ragged right edge. Default selection. Eg: idm computer studies Kalmunai (pvt) ltd. S.L lane Sainthamaruthu-11   Select the Text/Paragraph  click home tab left align button  Ctrl + L

Align Center ( Align Center)- Centers the Selected text, numbers, or in line objects. Eg: idm computer studies Kalmunai (pvt) ltd. S.L lane Sainthamaruthu-11 Main branch main street Kalmunai ( EP)  Note: Used to Certificate Format   Select the Text/Paragraph  click home tab center align button  Ctrl + E

Align Right (Align Right) – Aligns the Selected text, numbers, or in line objects to the Right with a ragged Left edge. Eg: idm computer studies kalmunai (pvt) ltd Main street kalmunai   Select the Text/Paragraph  click home tab right align button  Ctrl + R

Align Justify Justifies the text in the selection so the text is flush against both the left and right margin edges. Eg: IDM COMPUTER STUDIES IDM COMPUTER STUDIES   Select the Text/Paragraph  click home tab Justify align button  Ctrl + J

To Cut/Move Text/Image Cut 1)Select the text/image You Want To Cut / Move 2)On The Quick Access Tool bar Click the Cut Button 3)Move The Insertion Point Where You Want to Move 4)Click the Paste button on the Quick Access Tool bar CTRL+X Home  Cut CTRL+X Home  Cut CTRL+V Home  Paste CTRL+V Home  Paste Paste Cut

To Copy Text/Image Copy 1)Select the text/image You Want To Copy 2)On The Quick Access Tool bar Click the Copy Button 3)Move The Insertion Point in the location in Which the text is to appear or be duplicated 4)Click the Paste button on the Quick Access Tool bar CTRL+C Home  Copy CTRL+C Home  Copy CTRL+V Home  Paste CTRL+V Home  Paste Paste Copy

To Insert Bullets 1)Select the Text 2)Format  Bullets & Numbering 3) Select the Bullets Style / Numbering  Click Ok Button. Select the Bullets Style Select the Numbers Style Click OK Button 1)On The Formatting Tool bar Click the “ Bullets” Button 2) On The Formatting Tool bar Click the “ Numbering ” Button

Page Set Up # Page Layout  Margins,Paper,Orientation # Select (Margins,Paper,Layouts) Orientation And Layout as Appropriate From the Page Set Up Dialog Box

Select The Margins From Here Change The Margins From Here Change The Orientation From Here Go to the Tab to Change the Paper Size Preview Click “OK” Button

To Print Preview a document Be fore you Print a document you Should look at it in Print Preview to make sure that it will print the way you expect it to On the Quick Access Tool bar Click the Print Preview Button Click File  Print  Print Preview Ctrl+F2

To print a document What is a “WYSIWYG” (What You See Is What You Get) Program That is the Screen Shows you Exactly how your document will look when you Print it you can print the Document that you are Currently Working on by,  Click File  Print  Ctrl+P

Select the printer from here Select pages to Print from here Select Number of Copies from here Select the Paper Size from here Click Ok button

 All- Select “ALL” to Print the Currently Working document with all Pages  Current Page- Select “CURRENT PAGE” To Print the Current Page Where the Insertion Point is in the Working document  Pages- Select pages print the Selected pages of the Working document for Example, enter page Numbers and / page Ranges Separated by commas as follows, 1,4,7-10.

TO INSERT TEXT BOX 1)Insert  Text Box 2)Place the Pointer/ Curser Where you want to Insert the text box 3)Draw the Text box 4)Type the letter

TO INSERT TABLES 1)Place the Curser Where you want to Insert the Table 2)Insert  Table  Insert Table Give Number of columns and Rows in your Table Here. Click ok Button

TO SHADE A TEXT 1)Select the Area you Want to Shade 2)On the Standard Tool Bar Click Shade Button 3)Format  Boarders & Shading 4)Select the Color For Shading and Click ok Select the Colour Click Ok button

Change case From time to time, you may want to change the font case of text you typed in Microsoft Word Maybe you had the Caps Lock key activated. Or maybe you want to change the text to all caps. You could retype the text, but that is time consuming. Fortunately, there is an easier way to change the font case in Word 2010.

To capitalize the first letter of a sentence and leave all other letters as lowercase, click Sentence case. To exclude capital letters from your text, click lowercase. To capitalize all of the letters, click UPPERCASE. To capitalize the first letter of each word and leave the other letters lowercase, click Capitalize Each Word. To shift between two case views (for example, to shift betweenCapitalize Each Word and the opposite, cAPITALIZE eACH wORD), click tOGGLE cASE.