UEC Government Relations Sub-Committee Sandra G. Biedron, Chair and Jesus Orduna, Deputy Chair UEC Meeting and DC Trip Planning Meeting 20 February 2015

This is an EXCITING year to be doing this trip!!!!! Examples ▫P5 report is important ▫LBNF collaboration meeting a few weeks back ▫Accelerator R&D sub-panel will have a report soon ▫First call for funding on accelerator stewardship R&D by HEP We are an enthusiastic team and can convey the importance of particle physics – the science, the machines, the many spin-offs……

Meeting with J. Siegrist on Monday 23 February We will have a pre-DC trip meeting with DOE on Monday 23 February

Committee and Assignments Website – Thomas Strauss and Tulika Bose (last year was Marcelle Soares-Santos) January Planning Meeting – Fernanda Garcia and Fabio Happacher (last year was Greg Snow) Packet - Tulika Bose and Linda Spentzouris (Last year was Tulika Bose) 1-Pager (Message) – Sandra Biedron and Lee Roberts (last year was Breese Quinn and Lee Roberts) Logistics – Vivian O’Dell (Last year was Andre de Gouvea) Primary Meeting Assignment –Sandra Biedron, Jesus Orduna, and Breese Quinn (called back for duty) - (last year was Breese Quinn and Sandra Biedron) Secondary Meeting Assignment – Jesus Orduna and Thomas Strauss (last year was Breese Quinn, Sandra Biedron, and Craig Group) Special Meetings - Lee Roberts and Breese Quinn (Last year was Lee Roberts) Finance tally and estimates for trip – Linda Spentzouris (This post did not exist in the past.)

Updates from these committee members Thanks to those helping on this committee!

Wiki Website update Thomas Strauss and Tulika Bose Thomas has the wiki up and running and he is checking that the members of the UEC, FSPA, USLUA, SLUO and other folks going on the trip have connectivity to the wiki. Tulika, Thomas, and Jesus updating the website.

DC trip planning meeting Thanks Fernanda, Kim, and Bill for organizing the DC trip planning meeting in January!!!!!!!

Packet Tulika Bose and Linda Spentzouris The packets will need to be assembled and shipped by early March – say by the 9 th to be safe. They are waiting on the following ▫2-pager (waiting on DOE meeting, etc…) and finalize with Katie ▫3 letters on joining caucuses from Foster’s, Hultgren’s and Durbin’s offices. (Sandra requested an expected date of when we should receive letters from the offices last evening.)

Logistics Vivian O’Dell

Hotel Best Western Georgetown Hotel & Suites,1121 New Hampshire Ave, NW, Washington DC 20037, $ a night They offered Sandra a king or a queen room at this rate

Restaurants Tuesday (March 25): Clyde’s Restaurant ( ) at 21:00. Address 3236 M Street, NW, phone Called on 2/1 and made a reservation for 20. That’s the largest they’ll take before they make it a private party. Suggest getting everyone’s availability, then adding smaller reservations if necessary. Wednesday (March 26): Bier Baron ( ) at 19:00. Address nd Street NW, phone Reservation for 7:30. Thursday (March 27) Mr Smith’s ( ) at 19:30. Address 3104 M Street NW, phone reservation for 35. Address has changed! 3205 K Street, NW,

Morning of 25 March 07:30 at the URA Rhonda Gudger of URA will be organizing our breakfast. Speakers: Dr. Marta Cehelsky (Executive Director – URA) and Leland Cogliani (Lewis Burke and Associates) We have to let Rhonda know the final headcount. Universities Research Association, Inc th Street, NW Suite 900, Washington, DC | T:

Status of Primary Connections Jesus Orduna and Sandra Biedron

Secondary Meeting Assignment Jesus Orduna and Thomas Strauss No action yet – after primaries are settled.

Finance tally and estimates for trip Linda Spentzouris and Rob Fine We need to trim down the cost here! One the final roster is decided, all going will need to work with Kim Pearce on the travel. Please try to save money if you can – use miles for airfare, use the metro, etc…

Special Meetings Lee Roberts, Harvey Newman, and Breese Quinn Harvey Newman and Lee Roberts are going through the channels to request a meeting with Ernie Moniz. Harvey Newman secured the meetings with DOE- HQ, NSF, OSTP, OMB and DOE-Germantown. Breese Quinn is organizing the committee meetings.

Special Meetings, continued Lee Roberts, Harvey Newman, and Breese Quinn Harvey organized the upcoming phone phone call with a few key trip folks and DOE (Siegrist and Crawford) on 23 February.

Meetings so Far Monday March 23 rd 15:00 – IEEE USA HQ – James Savage and Brendan Godfrey (by phone) Tuesday March 24 th 13:00 – Rep. Lipinski Wednesday March 25 th 07:30 – URA HQ Breakfast Thursday March 26th 10:00 - DOE HQ – Patricia Dehmer 14:30 (2:30 PM) – OMB/OSTP – Saul Gonzalez (OSTP) and Tali Bar-Shalom (OMB) 17:00 (5:00 PM) - NSF Arlington - Jim Shank Friday March 27th 10:00 - DOE Germantown – Jim Siegrist

What we need from YOU in the near future Help with secondaries (clarifications). Help CUTTING COSTS. Help with the scheduling of visits. Help getting office visits with members of Congress in key districts or those with influence. Participation in DC visit Help with a “local visits information booth” at the FNAL User meeting. Participation on local visits in 2015.

THANKS!