Unity MSIS Management Forum June 16, 2016 IT Organizational Change

Unity What We’ll Cover Today  Why we are we changing?  What is changing?  Where are we today?  How can you help?

Unity WHY ARE WE CHANGING? Our Case For Change

Unity The Past, Present and Future of UMHS Integration s: Limited Integration 2000: EVPMA and Partial Integration Education Clinical Enterprise Research Education Clinical Enterprise Research 2016 forward: Full Integration Research Education Clinical Enterprise Former structure: Decision making in silos Guarded individual resources Resources allocated to different priorities of each mission Sub-optimal results due to diffused resources Today: Combined EVPMA/Dean Decision making process occurs across missions Prioritization and distribution of resources for the greater good Optimized results due to strategically directed resources Like other leading academic medical centers, we are evolving.

Unity New Michigan Medicine Strategic Recommendations: Health System Develop Relationships to Secure Access to 3.5M Lives Statewide Manage 400k Lives Locally Prove and Enhance the Value of Michigan Medicine Prove and Enhance the Value of Michigan Medicine Marschall Runge, MD Hello my name is The UMHS integration personifies the direction the organization is going. Our role as IT is to better align with where the organization is trying to go—more specifically, where the education, clinical and research missions are trying to go. The next few slides describe the strategy/focus for each mission.

Unity 6 NIH FUNDING GOAL In Five Years New Michigan Medicine Strategic Recommendations: Research TBD Hello my name is

Unity Focus Areas: – UME/GME/CME/PIBS – New Curriculum: 7 F IRST Y EAR / S CIENTIFIC T RUNK Foundational medical sciences S ECOND Y EAR / C LINICAL T RUNK Foundational patient care T HIRD Y EAR / E ARLY B RANCHES Advanced professional identity and chosen area of focus F OURTH Y EAR / L ATE B RANCHES Hone clinical skills and self awareness to become physician leader I NTEGRATED L EARNING o Systems-based scientific foundation – Trunk & Branches o Small group learning – M-Home o In-depth clinical training – Paths of Excellence Carol Bradford, MD Hello my name is New Michigan Medicine Strategic Recommendations: Education

Unity The Evolution of IT Delivery Source: Gartner (February 2014) Not only is our academic medical center evolving, information technology is changing dramatically across all industries. Time

Unity Our Path Forward MSIS MCIT OTHER PARTNERS SOMETHING NEW + + The UMHS Path Forward The Evolution of IT Delivery To efficiently support the full integration of the academic medical center and harness the power of new models of IT delivery, we must unify our capabilities and services.  We will… Create and demonstrate our value through the integration of our work  We will… Improve our value by aligning IT priorities with strategy  We will… Enhance outcomes and strategic objectives by integrating IT with operational plans  We will… Improve efficiency and service levels via a unified IT organization Our Path ForwardWhat does that mean?

Unity What We’ll Cover Today  Why we are we changing?  What is changing?  Where are we today?  How can you help?

Unity Concurrent Change from leadership perspective Operational Consolidation Value & Margin Improvement IT Cyber Security IT Unification

Unity Concurrent Change from IT staff perspective Operational Consolidation Value & Margin Improvement IT Cyber Security IT Unification MAJOR CHANGE Everything is changing! When and how will my job change? Do I have any input?

Unity Concurrent Change from customer perspective Operational Consolidation Value & Margin Improvement IT Cyber Security IT Unification IT TRANSFORMATION I have to give up my printer?! Who do I go to for IT?

Unity How will operational consolidations be managed during Unification?

Unity What We’ll Cover Today  Why we are we changing?  What is changing?  Where are we today?  How can you help?

Unity 2016 Today JunJulAugSepOct Leadership Postions PostedLeadership Team SelectedNew Organization Kick Off Leadership Interviews New Organization Planning (Phase 1) Institutional Stakeholder Engagement New Organization Refinement (Phase 2) Normal MSIS Operations Normal MCIT Operations New Organization Operations Unity Overview

Unity Unity Workstreams

Unity What We’ll Cover Today  Why we are we changing?  What is changing?  Where are we today?  How can you help?

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I N V O L V E M E N T T I M E

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Case for Change Engage Stakeholders Shared Vision & Strategy Communicat e the Vision & Strategy Remove Barriers Implement Strategy Sustain Our Case for Change Engaging Our Leaders 5/18 Retreat Our Change Model

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Coming Soon... Launch Unity website Convene engagement focus group Hire senior director team Senior director team defines new organization Expect a few near term organizational changes Official new organization launch September 14

Unity What We Need From You Continue operations as usual until new organization is activated Watch the Unity website to stay informed Listen and acknowledge feelings and concerns Tell others what you know Ask questions if you don’t know

Unity QUESTIONS?