Spreadsheet Basics Spreadsheets – Calculates and analyzes numerical data Spreadsheet (or worksheet) - arrangement of cells in columns and rows Workbook - file which contains one or more spreadsheets. from CA Curriculum revised by A. Moore

Do you or your family use spreadsheets? Daily Uses of Spreadsheets: – Balancing a checkbook – Calculating car loans – Calculating student grades – Household budgets Why would a business use spreadsheets? – Payroll – Financial statements for a business (profit/loss) 2

Parts of a Spreadsheet Cell - intersection of a row and column Column - (vertical) identified by alphabet Ex: Column A – refers to data in a vertical range of cells. Row - (horizontal) identified by numbers Ex: Row 3 - refers to data in a horizontal range of cells 3

Cell Specifics Cell Range – group/block of cells Example: B2:D7 refers to a range of cells in a spreadsheet. Cell Address/Cell Reference specific location Example: Cell A4 Column letter and Row number. Active cell: Cell that is selected and is ready to receive information 4

Values 5 Values —data used in calculations Example: 150 Cell Alignment: Labels align at the left side of the cell Values align at the right side of the cell

Labels Labels —cells that contain text or numbers that will not be used in calculations Examples: John Jones (text) Dates, such as 1/03/2009 (considered as text) Social Security # Phone # ZIP Code (a number, but will not be calculated) 6

Using an apostrophe ‘ Type an apostrophe (‘) before a number so the entry is recognized as a label (the ‘ does not show when you press enter). Example: ‘27613 (Put ‘ so the ZIP Code is recognized as a label or text, not a value, by the computer) 7

8 Label Value Formula Formula Bar 8

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