Ben Storrar Programme & Development Adviser Adult Support Stuart Nimmo Regional Development Officer West Midlands The Malverns District 31 st October 2009

Two Quick Questions for starters… On a post-it note(s) detail off key words on separate post-it notes relating to:- The attributes of an Effective Executive Committee Member The attributes of an Effective Executive Committee Maximum time: 5 minutes

What is an Executive Committee POR definition –Scout Groups Chapter 3 (rules 3.22 – 3.24) –Scout Districts Chapter 4 (rules 4.22 – 4.26) –Scout Counties Chapter 5 (rule 5.14 – 5.17) Who it represents –Scout Councils (Group / District / County) –Who is a member of a Scout Council

What is an Executive Committee What it does… Group Maintenance of Property and equipment Raising Funds and Finance Admin Insurance Public Occasions Assisting GSL in Adult Recruitment & other Adult Support

What it does… District Promotion and Development of Scouting Co-operative working with other organisations Raising Funds and Finance Admin (inc Explorer Scouts) District Appointments Advisory committee Supervising the administration of Groups District Administration

What is an Executive Committee? Governance & Trusteeship Scouting operates as a Charitable Concern Required to meet Governance standards as laid out by The Charity Commission Scouting Executive Committees are Charity Governing Boards under Charity Commission Rules

Executive Committee Structures

Obligations and Responsibilities Under the Trustee Act 2000, Charity Trustees (Executive Members) have the following obligations; Powers of investment Powers of delegation Powers of appointment To ensure the appropriate safeguards for the operation of the above powers, including a duty to take proper advice in relation to investments and statutory duty of care.

Obligations and Responsibilities Responsibilities of Trustees (Executive members); Accept Responsibility for the operation of the district Ensure Compliance with –Charity Law –Charity Commission –Governing Document – POR –Other legislation or regulators Act with Integrity

Obligations and Responsibilities Responsibilities of Trustees (Executive members) continued; Duty of Prudence –Ensure that the Charity (District) is solvent –Use the charitable funds in furtherance of the charities objectives –Avoid undue risks –Take special care when investing or borrowing

Obligations and Responsibilities Responsibilities of Trustees (Executive members) continued; Duty of Care –Use reasonable care and skill in their work as Trustees –Consider getting external professional advice in material risks or where in breach of duties –To use their personal skills and experience to ensure effective running of the charity.

Trustee Indemnity Insurance Covered as part of the membership fee to HQ. Broadly speaking covers personal liability, providing individuals have endeavoured to follow POR, Charity Law etc Who’s covered; elected, nominated and co- opted members Criminal actions are not covered.

Responsibilities of the Executive Rule 4.21f(i) defines the responsibilities of the District Executive Committee as follows: “The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and to provide support for Scout Groups and Explorer Scout Units in the District.” Rule 3.23b defines the responsibilities of the Group Executive Committee as follows: The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment.

Responsibilities of the Group Executive: (POR 3.23b) the maintenance of the Group’s property and equipment; the raising of funds and the administration of the Group’s finance; the insurance of persons, property and equipment; Group public occasions; assisting with the recruitment of Leaders and other adult support.

What are your Executive Committee issues? Look back at post it notes from introduction

Any Questions? Further information: Stuart Nimmo, Regional Development Officer Information Centre