Public Works 1 FY 2014 Sources and Uses

Public Works 2 FY 2014 Uses of Funds

Public Works FY 2012 Actual FY 2013 Revised FY 2014 Recommended Administration$297$385$1,711 Engineering$1,923$5,385$5,683 SMIWM$24,580$21,756$23,875 PNR$10,112$11,304$11,484 BSFMD$20,847$19,683$19,973 FMS$501$1,000$998 Construction$246$2,385$2,441 Total$58,506$61,898$66,165 FTEs Budget History By Division ($000)

Public Works Key issues – department-wide  Provision of exemplary/responsive services with fewer FTEs since 2009 (-18%)  Assumption of new responsibilities with limited additional staffing  Implementation of 311 Call Center  Animal control services (Pasadena Humane Society) 4 FY 2014 Key Issues and Strategies

Public Works Strategies - exemplary maintenance of City infrastructure through increased productivity  Purchase of self-propelled paving machine  Pothole repair, skin patching & street rehabilitation  Increase productivity – 500 to 10,000 SF/day  Cost - $77,000 (Gas Tax Fund) 5 FY 2014 Key Issues and Strategies

Public Works Strategies - exemplary maintenance of City infrastructure through increased productivity  In-house sidewalk repairs  Purchase equipment/materials to construct immediate, priority concrete repairs  Output – 34,500 SF/year  Cost - $40,000/year (Gas Tax Fund)  Complement Sidewalk Incentive Program 6 FY 2014 Key Issues and Strategies

Public Works Strategies - identify efficiencies, service delivery enhancements, cost savings & new revenues  Add 1.0 Code Enforcement Officer  Enhance quality of life in neighborhoods  Address public ROW-related ordinances - weeds, carts, dumping, scavenging, etc.  New revenue - $260,000/year  Cost - $132,000/year 7 FY 2014 Key Issues and Strategies

Public Works Strategies - identify efficiencies, service delivery enhancements, cost savings & new revenues  Transfer vacant positions from Parks to Engineering to create Landscape Architect & Engineering Aide  Deliver timely park projects with plentiful outreach  Park development – Desiderio, Central Park  Sports fields – Muir, Eastside  Facilities – Robinson Park Community Center, Villa Parke Gym/Boxing Ring  Cost - $199,564/year (Project Management Fund)  Savings - $61,000/year due to FTE conversions 8 FY 2014 Key Issues and Strategies

Public Works Strategies - identify efficiencies, service delivery enhancements, cost savings & new revenues  Increased maintenance service levels for Area H/ Brookside Park ball diamonds 2 & 3  Mitigate Rose Bowl event parking impacts on sports fields  Materials/labor – sod, aerifying turf, fertilizer  Cost - $107,000/year  Revenue – bill for exceptional circumstances 9 FY 2014 Key Issues and Strategies

Public Works Strategies - identify efficiencies, service delivery enhancements, cost savings & new revenues  Purchase 2 vehicles for Graffiti Abatement Program  Replace 1995 & 2001 models  Cost - $50,000 (General Fund)  Savings - $9,000/year maintenance costs  Add 1.0 Maintenance Assistant – Forestry  Small tree care & after-hour emergency call outs  Cost - $39,000/year (General Fund) 10 FY 2014 Key Issues and Strategies

Public Works Strategies - identify efficiencies, service delivery enhancements, cost savings & new revenues  Add 1.0 Technical Specialist – Recycling  Implementation of 20+ proposed Zero Waste Strategic Plan programs  In-house implementation vs. use of contractors  MSC – July 2013  Process C & D applications  Coordinate recycling services/events  Cost - $81,000/year (Refuse Fund) 11 FY 2014 Key Issues and Strategies

Public Works Refuse Fund  Key issue – fund operating at deficit & insufficient operating reserve  Strategy – refuse rate realignment approved June 4, 2012  Strategy – operational efficiencies to improve service delivery & reduce costs  Vehicle replacement  Route adjustments/ training  Operations & disposal  Revised Administrative Rules & Regulations for bulky/abandoned items  YTD savings $372,000 over FY 2012  Eliminate operational deficit by end of FY FY 2014 Key Issues and Strategies

Public Works Building Maintenance Fund  Key issue – fund operating at deficit  Strategy – FY 2014 is year 3 of 5 year recovery plan  Change funding allocation of FTEs to accurately reflect where labor is spent  Secure adequate funding to support maintenance, CIP & tenant improvement services provided  Maintain current level of structural maintenance on City facilities & buildings  Eliminate operational deficit by end of FY FY 2014 Key Issues and Strategies