Copyright © 2010 Accenture All Rights Reserved. 1 Copyright © 2010 Accenture All Rights Reserved. Accenture, its logo, and High Performance Delivered are trademarks of Accenture. DBSi 5.0 Finance Delta Training December 2010

Copyright © 2010 Accenture All Rights Reserved. 2 Agenda Retired functionality V4 IAS screens and functionality Changes to existing functionality Configuration VAT vs. non VAT Installment Submission New functionality Notes Payments in DBSi Notes Payments in CODA 2

Copyright © 2010 Accenture All Rights Reserved. 3 Agenda Retired functionality IAS screens and functions have been removed. −All have been relocated to DBSi 5.0 screens 3

Copyright © 2010 Accenture All Rights Reserved. 4 Agenda Changes to existing functionality Configuration VAT vs. non VAT Installment Submission 4

Copyright © 2010 Accenture All Rights Reserved. 5 Configuration in CODA 5.0 Input Template in CODA for a notes payment: An input template will need to be set up in CODA V10 to use when entering notes payments in CODA 5

Copyright © 2010 Accenture All Rights Reserved. 6 Configuration in CODA 6

Copyright © 2010 Accenture All Rights Reserved. 7 Configuration in CODA 7

Copyright © 2010 Accenture All Rights Reserved. 8 Configuration in DBS Document Type X Ref (option06): 8

Copyright © 2010 Accenture All Rights Reserved. 9 Configuration 5.0 Document Type X Ref (ATMENU): 9

Copyright © 2010 Accenture All Rights Reserved. 10 Configuration 5.0 Document Type X ref (MNTNRPARM) Three new Customer invoice types have been added to 5.0 to Incorporate Vat tax options. 10

Copyright © 2010 Accenture All Rights Reserved. 11 VAT vs. non VAT VAT is Value Added Tax This tax was a legal requirement for international dealers Changes were made to all programs that communicate with CODA to accommodate this legal requirement 11

Copyright © 2010 Accenture All Rights Reserved. 12 Configuration A sell document type must be set up for System NR, Program NRC3900, and whatever transaction code was set up in CODA. For this example, we used Transaction PY. 12

Copyright © 2010 Accenture All Rights Reserved. 13 Configuration A sell document type must be set up for System NR, Program NRC3900, and whatever transaction code was set up in CODA for payment cancellations. In this example, we are using transaction CA for payment cancellations and document type CANC. 13

Copyright © 2010 Accenture All Rights Reserved. 14 LSTNRDTA - Job Submission 5.0 Batch Job Scheduling (LSTNRDTA) on the NRMENU: This option is still on the NRMENU as it was in

Copyright © 2010 Accenture All Rights Reserved. 15 Installment Submission Select Daily Reporting: 15

Copyright © 2010 Accenture All Rights Reserved. 16 Installment Submission NRJN3900S NR Payment Retrieval job has been added to the submission screen There are no submission parameters It pulls all payments and payment cancellations that have not been pulled previously from CODA 16

Copyright © 2010 Accenture All Rights Reserved. 17 Agenda New functionality Notes payments in CODA Notes payments in DBSi 17

Copyright © 2010 Accenture All Rights Reserved. 18 Notes Payment Process: 1.Enter the NR payments in CODA 2.Run NRJN3900S job in DBS 3.Was the NRPHIST0 file is updated? 1. Yes - the system returns a successful message to CODA and the transaction status is changed to a “2” indicating that it has been processed. 2.No - If the update is not successful, no message is sent to CODA, the document status stays a “1” (not processed). It will be picked up the next time the job is run. 18

Copyright © 2010 Accenture All Rights Reserved. 19 Notes Payments in CODA In CODA, select e-Finance > Data Entry > Input 19

Copyright © 2010 Accenture All Rights Reserved. 20 Notes Payments in CODA When the Input – Select Template is displayed, click on the ellipsis to search for codes or type in the document type that was set up in DBSi (MNTFNDTCR) 20

Copyright © 2010 Accenture All Rights Reserved. 21 Notes Payments in CODA If using the search function, when the “Select Item” box displays, you may type a portion of the document type in the “Code” box. “*” is used as a wildcard and can be used in place of the unknown letters. Then Click on “Search”. 21

Copyright © 2010 Accenture All Rights Reserved. 22 Notes Payments in CODA Codes matching this criteria display. Double click to select it. 22

Copyright © 2010 Accenture All Rights Reserved. 23 Notes Payments in CODA The selected code is entered into the “Code”. Click “Next”. 23

Copyright © 2010 Accenture All Rights Reserved. 24 Notes Payments in CODA Verify the document date, Year/Period and Document currency. When correct, click “Next”. 24

Copyright © 2010 Accenture All Rights Reserved. 25 Notes Payments in CODA The Input -Template -NRPY, Document-NRPY screen displays. Enter the document information. 25

Copyright © 2010 Accenture All Rights Reserved. 26 Notes Payments in CODA Notes Payment – Input Check number is not validated External reference 2 is optional Notes Contract Number is validated against the NRPHEDR0 for a contract with an activity status of “A” for active The Notes Payment Transaction Code is selected from a list, I=Installment, P=Payoff and L=Late charge Tran code must be entered if the notes contact is entered The template is set up for a two-line document 26

Copyright © 2010 Accenture All Rights Reserved. 27 Notes Payments in CODA If additional lines are needed, click on “Add Account”. 27

Copyright © 2010 Accenture All Rights Reserved. 28 Notes Payments in CODA The template is expanded to allow another line of input. Click on “Add Account” for each additional line needed. 28

Copyright © 2010 Accenture All Rights Reserved. 29 Notes Payments in CODA When the transaction is complete, click “Resolve” 29

Copyright © 2010 Accenture All Rights Reserved. 30 Notes Payments in CODA The buttons on the bottom of the screen are now active. 30

Copyright © 2010 Accenture All Rights Reserved. 31 Notes Payments in CODA When the document is entered and validated, click on “Post to Books” 31

Copyright © 2010 Accenture All Rights Reserved. 32 Notes Payments in CODA Running the NR Payment Retrieval job from the Daily reporting screen will then pick up the payments and update the Notes Receivable history ledger in DBSi. 32

Copyright © 2010 Accenture All Rights Reserved. 33 Installment Submission This report summarizes the notes payments retrieved from CODA and processed by DBS. 33 NRI – NR Payments Successfully Processed

Copyright © 2010 Accenture All Rights Reserved. 34 Installment Submission This report lists any notes payments that were not processed by DBS. For each failed transaction, an error message is printed. 34 NRI – NR Payments Not Processed

Copyright © 2010 Accenture All Rights Reserved. 35 Installment Submission One a payment has been successfully processed in DBSi, a successful transaction is sent to CODA and the User status of the payment is flagged as a “2” as successfully updated in DBS. When this job pulls payments, it looks for user status “1”, ones that need to be processed. This report lists any notes payments that failed to update the user status in CODA to “2”. 35 NRI – Documents Failed to Update User Status in e-Finance

Copyright © 2010 Accenture All Rights Reserved. 36 Where to Get More Information ADMS Website ( DBSi 5.0 Significant Changes −Technical  DBSi 5.0 Self Study −Finance  DBSi 5.0 Application Service Packs − Technical  5.0 Application Service Packs CODA Help from CODA main menu 36

Copyright © 2010 Accenture All Rights Reserved. 37 Questions?