Microsoft® PowerPoint 2013

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 From the Insert tab, in the Tables group, click the Insert Table button.  Drag your pointer down and across to define rows and columns. 4 Exercise 5-1 Figure column, 3-row table defined

Use one of these methods:  Click the cell with the I-beam.  Use the arrow keys.  Press Tab to move forward or Shift + Tab to move backward. 5 Exercise 5-2 Figure Table Tools Design and Layout tabs

 A Table Style is a combination of formatting options based on theme colors.  The Table Styles gallery is on the Table Tools Design tab. 6 Exercise 5-3 Figure Table Styles gallery

 Header Row. Emphasizes the first row.  Total Row. Emphasizes the last row.  Banded Rows. Provides rows in alternating colors.  First Column. Emphasizes the first column.  Last Column. Emphasizes the last column.  Banded Column. Provides columns in alternating colors. 7 Exercise 5-4 1

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 From the Insert tab, in the Tables group, click the Table button, and choose Draw Table.  Drag the pencil pointer diagonally down and across to create a rectangle the approximate size of the table’s outside border. 9 Exercise Figure 5-4 Table area before dividing into columns and rows Pencil pointer

 Draw horizontal and vertical lines within the table to divide it into columns and rows. 10 Exercise Figure 5-5

 From the Table Tools Layout tab, in the Alignment group, select the Text Direction button. – Choose the direction you need.  From the Home tab, in the Paragraph group, select the Text Direction button. – Choose the direction you need. 11 Exercise Figures 5-6 and 5-7

 Apply shading to selected cells: – From the Table Tools Design tab, in the Table Styles group, click the Shading button then choose a color.  Apply borders to selected cells: – From the Table Tools Design tab, in the Draw Borders group, select the Pen style, width, and color. – From the Table Tools Design tab, in the Table Styles group, click the Borders button and choose an option from the drop-down list. 12 Exercise Figure 5-8

 Select one or more table cell.  From the Table Tools Design tab, in the Draw Borders group, click Pen Style, choose a style and other pen options. – Right-click in the table and choose Select Table. – Click the drop-down list for the Borders button, and choose Inside Borders, Outside Borders, or All Borders. 13 Exercise Figure 5-9

 To apply shading, select the cells then use the Shading button to choose an appropriate color. 14 Exercise Figure 5-10 Shading colors on alternating rows White inside borders and black outside borders

 From the Table Tools Design tab, in the Draw Borders group, click the Eraser button and your pointer shape changes.  Click each of the borders between cells that you want to remove. As you click each border, it disappears.  Press Esc to turn off the Eraser. 15 Exercise 5-9 2

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Use one of these methods:  From the Table Tools Layout tab, in the Rows & Columns group, choose an option.  Right-click a cell and use commands on the shortcut menu.  In the last cell of the table, press Tab to add a row below. 17 Exercise

Figures 5-11 and Insert Column to the Left Modified table

Merge cells with one of these methods:  Remove cell borders with the Eraser.  Use the Merge Cells button on the Table Tools Layout tab in the Merge group.  Right-click cells and choose Merge Cells from the shortcut menu. Split cells with one of these methods:  Draw a line through cells with the pencil pointer.  Use the Split Cells button on the Table Tools Layout tab in the Merge group.  Right-click the cell and choosing Split Cells from the shortcut menu. 19 Exercise

 Position the pencil pointer near, but not touching, one corner of a cell.  Draw a diagonal line across to the opposite corner. Exercise 5-12 Figure Pencil pointer Cell appears to be split

 From the Table Tools Layout tab, in the Cell size group, use the Distribute Columns button to adjust several columns to be the same width.  The Distribute Rows button adjusts several rows to be the same height. Exercise 5-13 Figure

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Use one of these methods to align text horizontally:  From the Table Tools layout tab, in the Alignment group, click an alignment button.  From the Home tab, in the Paragraph group, click an alignment button.  Right-click to access the floating font group. 23 Exercise

 From the Tables Tools Layout tab, in the Alignment group, click one of these buttons: – Align Top – Center Vertically – Align Bottom 24 Exercise

 Do not use the to indent text for horizontal alignment in a cell.  For precise control, use the cell’s margin settings, combined with horizontal and vertical alignment. 25 Exercise 5-16 Figures 5-15 and Cell margins Numbers are right aligned but centered in the columns

 To resize the entire table, drag one of the sizing handles on the outside border.  When dragging the sizing handles, be sure the pointer is an object resizing arrow and not the resizing arrow used for changing column width or row height. Exercise 5-17 Figure

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 The Cell Bevel effect is a dimensional effect that makes cells look raised and rounded or pressed in.  The Cell Bevel effect is on the Table Tools Design tab, in the Table Styles group, under the Effects button. 28 Exercise 5-18 Figure Cell Bevel effect

 The Shadow effect can be applied from the Table Tools Design tab, in the Table Styles group, under the Effects Button. – Transparency – Size – Blur – Angle – Distance 29 Exercise 5-19 Figure Shadow effect

 The Reflection effect makes the table appear to be reflecting on a body of water or a mirror. – The Reflection effect is found on the Table Tools Design tab, in the Table Styles group, under the Effects button. – Several preset effects are available. 30 Exercise 5-20 Figure Reflection effect

 Select one cell, a selection of cells, or an entire table.  To use a picture as shading: – From the Table Tools Design tab, in the Table Styles group, click the Shading button and choose Picture. – Locate your file and double-click on the filename to insert the picture. 31 Exercise 5-21 Figure

 To apply gradient shading: – From the Table Tools Design tab, in the Table Styles group, click the Shading button and choose Gradient. – Choose from Variations or customize gradient colors as appropriate to make the table easy to read. 32 Exercise 5-21 Figure Picture fill and gradient shading

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 Create a text box to contain the table.  To set tabs using the Ruler, click to choose the Tab Alignment you need: – Left align – Center – Right align – Decimal align  Click the ruler where you want to set a tab. 34 Exercise 5-22 Figure Tabs on Ruler

 Set a series of tabs within a text box. – Plan for spacing – Plan for alignment  Enter text using the set tabs. 35 Exercise 5-23 Figure

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Limit the number of table rows and columns Use table styles to emphasize and improve readability Align words and numbers carefully Apply effects consistently Tables shown in PowerPoint must be very concise for easy interpretation by your audience. Through styles and other effects, emphasize the most important information. When more detail is needed, prepare a handout. Lesson 5 Presentation 37