MODULE © 2014 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. © 2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Tables Learning Outcomes  Create tables.  Change table structure.  Format tables.  Create tables within documents.  Build keying speed and accuracy. 5

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials Table Terminology  Tables—columns and rows of data; either alphabetic, numeric, or both.  Column—vertical list of information labeled alphabetically from left to right.  Row—horizontal list of information labeled numerically from top to bottom.  Cell—an intersection of a column and a row (includes column letter and row number; e.g., cell A1). Lesson 38 2

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials Parts of a Table Lesson 38 3

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Click the insertion point where the table is to be inserted. 2.Click Table and drag to select the number of columns and rows for the table. 3.Click the left mouse button to display the table in the document. To create a table using the Table grid: Create Table Insert/Tables/Table Lesson 38 4 Drag to select number of rows and columns

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Click the insertion point where the table is to be inserted. 2.Click Table and then Insert Table to display the Insert Table dialog box. 3.Key the number of columns and rows. 4.Click OK. 5.The table displays with the insertion point in the first cell, cell A1. To create a table using the Insert Table command: Create Table Insert/Tables/Table Lesson 38 5

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials Move Within a Table Lesson 38 6 Press or TapMovement TAB To move to the next cell. If the insertion point is in the last cell, tapping TAB will add a new row. SHIFT + TABTo move to the previous cell. ENTER To increase the height of the row. If you tap ENTER by mistake, tap BACKSPACE to delete the line.

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials Format Tables  Text is keyed left-aligned.  Numbers are keyed right-aligned.  When text and/or numbers are the same length, the copy is centered. Lesson 38 7 Sales RepresentativeEmployee NumberAmount of Sales Melinda Buckingham37906$576, Joseph Devonshire41285$91, Genevieve Matsumoto81732$775, Text—Left-aligned Numbers—right-aligned Same length—centered

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Click the insertion point in a table cell. 2.Click the Select drop-list arrow: a.Choose Select Cell to select only the cell the insertion point is in. b.Choose Select Column or Select Row to highlight the entire column or row that contains the cell. c.Choose Select Table to highlight the entire table. To use the Select command: Select Portions of a Table Table Tools Layout/Table/Select Lesson 39 8

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials To selectMove the insertion point: Entire tableOver the table and click the Table Move handle at the upper-left corner of the table. To move the table, drag the Table Move handle to a new location. ColumnTo the top of the column until a solid down arrow appears; click the left mouse button. RowTo the left area just outside the table until the pointer changes to an open arrow, then click the left mouse button. Select Portions of a Table (cont.) Lesson 39 9

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials Table Tools Layout Tab  The Table Tools Layout tab contains commands for altering the table structure.  The ribbon is divided into seven groups: Table, Draw, Rows & Columns, Merge, Cell Size, Alignment, and Data. Lesson 39 10

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Click in a table cell. 2.Click AutoFit to display the AutoFit options. 3.Select the desired option. To adjust column width using AutoFit: Adjust Column Width Table Tools Layout/Cell Size/AutoFit Lesson 39 11

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Point to the column border that needs adjusting. 2.When the pointer changes to a double-sided arrow, hold down the left mouse button and drag the border. To adjust column width using the mouse: Adjust Column Width (cont.) Lesson Column marker Column width Double-sided arrow

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Leave approximately 0.5″ between the longest line and the border. Use the Horizontal Ruler as a guide. 2.Column widths can be displayed by pointing to the column marker on the Ruler, holding down the ALT key, and clicking the left mouse button. To adjust column width using the mouse (cont.): Adjust Column Width (cont.) Lesson Column width

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Click in a table cell. 2.Click Properties to display the Table Properties dialog box. 3.On the Table tab, select Center. To center table horizontally: Center Table Horizontally on Page Lesson Table Tools Layout/Table/Properties Select Center Alignment

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Click in the cell or column and then key the dimension in the Height box or use the spin arrows to set the height dimension. 2.Select the cell or row and then key the dimension in the Width box or use the spin arrows to set the width dimension. To change cell width or height: Change Cell Size Lesson Table Tools Layout/Cell Size

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Click in the cell to be altered, or select multiple cells. 2.Click the appropriate alignment button. To change text alignment: Change Text Alignment in Cell Lesson Table Tools Layout/Alignment Align at top of cell Align in middle of cell Align at bottom of cell

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Place the mouse pointer at the left edge of the table and point to the position where the new row is to be inserted. 2.Click the plus symbol to insert a new row. To insert a row: Insert a Row Lesson Click the plus symbol to insert a new row

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Place the mouse pointer at the top edge of the table and point to the position where the new column is to be inserted. 2.Click the plus symbol to insert a new column. To insert a column: Insert a Column Lesson Click the plus symbol to insert a new column

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Position the insertion point where the new row or column is to be inserted. 2.Select the desired option from the Rows and Columns group. To insert columns or rows using Rows and Columns commands: Insert Columns and Rows Table Tools Layout/Rows & Columns Lesson To insert multiple rows or columns, select that number of rows or columns before clicking the Insert option.

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Position the insertion point in the row or column that is to be deleted. 2.Click Delete and then select the appropriate item in the list of Delete options. To delete columns or rows: Delete Columns and Rows Table Tools Layout/Rows & Columns/Delete Lesson To delete multiple rows or columns, select that number of rows or columns before clicking the Delete option.

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Select the cells that are to be merged. 2.Click Merge Cells to complete the merge. To merge cells: Merge Cells Table Tools Layout/Merge/Merge Cells Lesson 40 21

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Select the cell or cells to be divided. 2.Click Split Cells to display the Split Cells dialog box. 3.Enter the number of columns or rows that the selected cells are to be split into. To split cells: Split Cells Table Tools Layout/Merge/Split Cells Lesson 40 22

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials Table Tools Design Tab  The Table Tools Design tab contains commands for changing the appearance of the table.  The ribbon is divided into three groups: Table Style Options, Table Styles, and Borders. Lesson 41 23

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Click in the table. 2.Click the More button to display the entire Table Styles gallery. 3.Click the desired table style. To apply table styles: Table Styles Table Tools Design/Table Styles Lesson More button

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.Click in the table. 2.Click the desired table style. 3.As options are selected, table styles change to reflect those selections. To adjust table style options: Adjust Table Style Options Table Tools Design/Table Style Options Lesson 41 25

Module 5 ©2014 South-Western Cengage LearningCollege Keyboarding and Word Processing Essentials 1.When positioning a table within a document, extra spacing needs to be inserted below the table. 2.Use Add Space Before Paragraph to insert space above the paragraph following a table. To adjust space after a table: Position a Table in a Document Home/Paragraph/Line and Paragraph Spacing Lesson 41 26