Site License Advisory Team March 31, 2016 meeting

Agenda 1.Microsoft Select Agreement 2.Adobe Students, DPS, Home Use On Hold 3.Upcoming Renewals 4.Parallels and VMWare Fusion 5.Lynda.com 6.Tableau 7.Purchasing Updates: 1.Bids for enterprise-wide technology products 2.Update on IT Vendor Fair 2

Microsoft Campus Agreement OSU’s Microsoft Campus Agreement renews on 6/30/2016 –We are looking at potential add-ons Project/Visio System Center (full suite) Advanced Threat Protection (unlikely at current cost) –Student Option licensing will remain in place, as is our Azure commit ($60k) 3

Microsoft Select Agreement OSU’s Microsoft Select Agreement expires on 6/30/2016 –If we wish to change resellers, we must do it soon. Insight is the current reseller Dell is the other awarded reseller Comments regarding either vendor are welcome –You will have to plan to renew Software Assurance and MSDN accounts when the agreement expires. 4

Adobe CC for Students & DPS Adobe Agreement changes are on hold at this time We are continuing discussions Tech Hub has not made progress getting the Home Use product available yet. 5

Upcoming Renewals Nvivo –Expiration Date: June 22 –Hard fail: (on or about) July 22 xWin –Expiration Date: June 31 –Hard fail: June 31 Parallels –May not renew 6

Parallels OSU Purchasing is looking to retire Parallels from our service offering –Purchases are a fraction of what is expected –Activations are more than expected –The license does not pay for itself Pricing would have to go from $34/copy to $90/copy The software is cheaper on Amazon and at TechHub 7

Parallels If we do not renew maintenance on this, we will turn off current subscriptions in a month or two (likely end of May) –We are not yet certain what the effect would be, but we assume the copies will cease functioning when turned off. 8

Parallels Retirement: Alternative Options OARnet’s VMWare contract includes Fusion at $48.10/copy, and $16.25/year for Service and Support Parallels is available through TechHub at $39.99 (no maintenance) and can be ordered through eRequest –Also available through eStores for about $63, or $99 for Enterprise edition 9

Internal Review of SLS Downloads We are reviewing software for possible removal, based on usage –Candidates include: MT Newswatcher (Mac) MATLAB for Sun Sophos AntiVirus Home Use (Mac) RealPlayer Stuffit Expander (Mac) TurningPoint BadCopy Pro (Win: conversion to SLSC only) 10

Possible Site License: Lynda.com Current Spend: –About $54k for 193 seats Site-wide cost –About $90-110k for unlimited seats Usage is broad-based Current terms are not favorable –One-off purchases have no buying power 11

Possible Site License: Lynda.com Other IUC Schools mostly use Atomic Learning –Miami –Wright State –Kent State –Shawnee State –Akron University of Cincinnati uses Lynda.com 12

Possible Site License: ExamSoft ExamSoft offered pricing is as follows: –$8/student/year at 30,000 users –Support separate Purchasing sent out a notice to interested departments in mid-January with pricing details based on FTE spend –Responses did not provide go-ahead with full funding for this license –Purchasing is re-evaluating FTE-based models. 13

Possible Site License: Tableau At this time, we’re not planning to add this into the general package for next FY, but are pursuing options –Up to almost $90k already FY16 –Qualtrics has an add- in for this product as well 14

OSU Purchasing IT Update Purchasing is restricting new Learning Management System purchases, per OCIO Bids in flight now –ERP bid was awarded to Workday. –Vulnerability Management bid was awarded to Tenable –Online Proctoring Pilot bid is pending award –Autosys Batch Processing bid is pending award 15

Microsoft Learning Session Wed., April 27, 2016: 9 AM to Noon Ohio Union, Suzanne M Scharer Room –Event open to faculty, staff, students Discussion of: –Office 365 in Education –Microsoft Surfaces & Devices in Education –Educational Services offered by Microsoft This is designed to avoid sales pitches and focus on technology Refreshments provided 16

Questions/Comments Next meetings –Microsoft Event: April 27, 2016 (Replaces Apr. 29 event) –Apr 29, 2016 (cancelled) –May 31, 2016 –Jun 30, 2016 –Jul 29, 2016 –Aug 31, 2016 –Sep 30, 2016 –Oct 31, 2016 –Nov 30,