REPC Draft Consultant Contract September 25, 2009

Goal My Goal is to get your ideas and comments to improve the Funders Agreement and Consultant Contract before they signed

Documents Funding Agreement Funders Agreement Consultant Contract

Summary of Funders Agreement Provisions  Who will help pay for Consultant Contract  Review, comment, and acceptance of Deliverables (Contract)  Oversight and day-to-day administration of the funds and Contract  Agreement ends when Contract ends

Funders  Grants  Pierce, Snohomish and King Counties  Seattle and Tacoma  EPSCA, ValleyCom, and Port of Seattle  WSP

Contract Majority of text will come from a combination of: The RFP Federal’s response KC’s standard contract Terms & Conditions Still room for clarifications, additions, and potentially for very important changes

Contract: Four Assumptions  Goal is consensus: Deliverables should be developed using an iterative process;  Consultant must have needed, accurate information;  We want FE’s best independent judgment;  We want more than just FE’s recommendations: also want its findings, alternatives, criteria, and rationale.

Summary of Contract Provisions  Definitions  Standard Terms & Conditions Indemnification Dispute resolution Termination  Scope of Services: Deliverables  Cost  Term

Contract Provisions: Deliverables  Phase 1 Kick-off meeting Data Collection: one (or more) meeting(s) by County + on-line questionnaire  Police  Fire  Dispatch Centers  System Managers Site visits as needed

Contract Provisions: Deliverables  Phase 2: High-level Design Select technologies FE will examine in depth and criteria that FE will use to evaluate these technologies Some of these criteria are in the RFP, some not

Contract Provisions: Deliverables  Phase 3: Report Outlines FE will produce outlines for the Technology Report and the Governance and Operations Report

Contract Provisions: Deliverables  Phase 4: Report Drafts Technology Report  General questions and separate list Governance and Operations Report  How are our current governance and operations models working  Other models being used  Recommendations

Contract Provisions: Deliverables  Phase 5: Finalize Reports  Phase 6: Present Reports to the Radio Executive Policy Committee

Contract Provisions: Structure of Phases Purpose: Why Methodology: How and who Deliverable: What Schedule: When Acceptance criteria: How do we know when a deliverable is complete?

Questions Q1: Which data collection meetings should be individual meeting and which can be group meetings? Q2: What data can be collected with an online questionnaire w/o meetings? Q3: Review process Q4: Other comments, recommendations

Thank You