Field Instruction Roster Presentation Angela Marocco, Project Manager

How to sign into Google Docs ▪First sign into your gmail account is a gmail account Step 2: Retype your username/password on the U of M weblogin page Step 1: Go to

How to sign into Google Docs Your inbox will look like the screenshot below. Next, click the array symbol in the upper right hand corner to access Google Apps and then click the triangle to access Google Drive. Step 1 Step 2

You’re now in Google Drive ▪Think of Google Drive as a place to store and edit files ▪You can make edits online to documents, spreadsheets and presentations ▪Multiple users can edit and/or view documents (depending on editing rights that the original owner sets)

How to access your field instruction roster ▪When accessing your roster for the first time, it will be located under the heading on the left titled “Shared with Me” ▪Look for a file titled “First Name Last Name FI Roster/Visit and Consult Log” “Shared with Me”

How to access your field instruction roster ▪Once opened, the file will look like this:

How the spreadsheet is organized ▪Placement information (You will notice first name, last name and cohort year are in “frozen columns” so that when you scroll to the right you can still see this information) Frozen Column indicator

How the spreadsheet is organized ▪When you scroll to the right, you will notice orange and green shaded boxes. These boxes are to record the dates/scores for field visits and dates for phone consults. Pay attention to the wording in each box to see the amount of visits and consults each corps member needs based off their cohort year or if they are a corps member of concern (CMC). Check cohort year here 1st YR (2014) or CMC = 4 observations + 3 consults required, 2 extra visits and/or 2 consults, if needed 2nd YRs (2013) = 3 observations + 3 consults required, 1 extra visit and/or 1 consult if needed 3rd YRs (2012) = 3 observations + 1 consult required, 1 extra consult, if needed

How you know if you have a Corps Member of Concern (CMC) ▪ Check your corps member list and if any of the names are highlighted in a red or light yellow, that means you have a CMC. ▪ There’s also a column that will show you if the CM is on “probation (red)” or “watch list (light yellow)” and the reasons. ▪ There are various reasons a CM is classified a CMC (Field Scores (F), Attendance in Seminar (A) and/or portfolio assignment grades (P). We only share the CMCs with you that have field issues (although you might possibly see seminar related codes like A and P). ▪ If you have blanks highlighted in a beige color that simply means you have room on your roster in case we need to add a CM at a later date. Red or light yellow color indicates CMC This column shows their CMC status and reason codes This beige color indicates space is available on this roster

Other details in the roster information ▪The cohort column is colored coded by year (green for 2012, purple for 2013 and blue for 2014) ▪The region column shows a general region location of the school the CM is placed at (also color coded) Region Cohort year

Entering Dates and Scores into the Roster ▪Once a visit is COMPLETE, enter the date it occurred on. It’s best not to enter a date until after the visit actually occurs. Once the score is calculated, enter the visit score. Not everyone will have the same amount of visits, it depends on their corps year and needs. 1st YR (2014) or CMC = 4 observations + 3 consults required, 2 extra visits and/or 2 consults, if needed 2nd YRs (2013) = 3 observations + 3 consults required, 1 extra visit and/or 1 consult if needed 3rd YRs (2012) = 3 observations + 1 consult required, 1 extra consult, if needed

Entering Dates and Scores into the Roster ▪Once a phone consult is COMPLETE, enter the date it occurred on. It’s best not to enter a date until after the consult actually occurs. Not everyone will have the same amount of consults, it depends on their corps year and needs. 1st YR (2014) or CMC = 4 observations + 3 consults required, 2 extra visits and/or 2 consults, if needed 2nd YRs (2013) = 3 observations + 3 consults required, 1 extra visit and/or 1 consult if needed 3rd YRs (2012) = 3 observations + 1 consult required, 1 extra consult, if needed

How do I save changes? ▪Changes made in Google spreadsheets are all automatically saved for you every few seconds. So, you won’t find a “Save” button anywhere in the spreadsheet. Once you make changes you can simply leave the document and all your changes will be automatically saved. ▪The one exception to this rule is in that it’s best not to have a cell with a blinking cursor open in spreadsheets when exiting the spreadsheet, because that can cause that specific cell’s data to be lost. Just be sure your cursor isn’t blinking in a cell before exiting the spreadsheet. Hit enter to prevent this. Simply close the tab or window to exit and changes are automatically saved

How do I access my roster at a later time? ▪You will find your roster file under “Shared with Me” Your roster will be in Shared with me