Online Trading Hubs, e-Procurement & The Australian Antarctic Division Roger Knowles Supply Chain Facilitator Australian Antarctic Division

The Australian Antarctic Division  About the Australian Antarctic Division (AAD).  AAD involvement with e-procurement.  Adapting a system to meet an agencies needs.  Creating supplier support for the move to e-Procurement.  F.U.D. Factor.  ‘Six C’s’.

The Australian Antarctic Division Australian Antarctic Division - Mawson Station

  Commonwealth Government e-Procurement Initiative.   Strategic Assessment.   High value / Low volume = 89% of spend + 13% of volume.   Low value / High volume = 11% of spend + 87% of volume. The Australian Antarctic Division

Efficiencies and Savings   Rationalised suppliers: Better service levels Tendering & quoting   Order aggregation: Economies of scale   Reduced Maverick buying  Reduction in duplication: Stores Staff  Process savings  Spend information = negotiating power The Australian Antarctic Division

  In house issues.   Low risk, Low cost e-Procurement.   Simple integration with our FMIS.   Fit, Form and Function. The Australian Antarctic Division

  Signing up with the TBO.   In on the ground floor - TBO development.   Tasmanian based e-Marketplace aimed at SMEs.   Relationship management. The Australian Antarctic Division

AAD Current System TBO Supplier Australian Antarctic Division Purchase orders Order receipts Catalogue data abc Catalogue data abc The Australian Antarctic Division

Catalogue import Purchase Order Status Export Catalogue Export Purchase Order Export Purchase Order Status Import Purchase Order Import AAD Back Office System TBO Trading Centre File Conversion A B C Supplier Side Catalogue Import A B C File Conversion A B C File Conversion The Australian Antarctic Division

Trading Community Development   Business Profiles.   e-Procurement must benefit buyer and supplier.   Barriers to adoption.   F.U.D. Factor. The Australian Antarctic Division

 Capabilities Internal Systems Catalogue Content Existing Processes  Competence Staff Skill levels Staff Knowledge  Culture Enterprise Attitude Individual Attitude Ability to adopt new processes  Critical Mass Achieving Normalcy  Cost Unproven Cost/Benefit *Potential change in margin mix  Commitment No clear pathway *No return! The Australian Antarctic Division

 To develop, encourage and assist Small and Medium Enterprises (SME’s) to trade electronically with the AAD; and to  Produce a scoping study and conceptual design development of a Gateway to connect a range of Financial Management Information System (FMIS) applications to suppliers using a range of message types. AAD E-Procurement Demonstration Project The Australian Antarctic Division

 Thanks for your attention  Any questions? Contact Details: Roger Knowles Supply Chain Facilitator phone: website: The Australian Antarctic Division