Lesson 4: Inserting Charts. 2 Learning Objectives After studying this lesson, you will be able to:  Insert charts to display numerical data  Link to.

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Presentation transcript:

Lesson 4: Inserting Charts

2 Learning Objectives After studying this lesson, you will be able to:  Insert charts to display numerical data  Link to and use data in an Excel spreadsheet to create a chart  Format charts and change chart types  Repair broken links to external documents  Create SmartArt diagrams

Inserting Charts 3 Present financial statistics Display numerical data Microsoft Graph vs. linking to Excel  Ribbon options  Formatting

Creating Embedded Charts 4 Layout options: Insert Chart icon Manually insert chart

Creating Embedded Charts 5 Microsoft Graph ExcelTip! Double-click a Microsoft Graph chart and choose Convert to convert to Excel (must have Excel installed prior to converting).

Creating Embedded Charts 6 Edit in Excel Sample data Chart on slide

Modifying Charts 7 Change chart type Adjust chart style Resize chart Edit chart data Tip! If Chart Tools do not appear, make sure you have your chart selected.

Benefits of Linking to Excel 8 Maintain modularity  Separates data from chart  Ability to update data quickly and refresh chart Enhanced chart formatting options Additional ribbon options

Linking Excel Charts 9 Create Excel spreadsheet Create Excel chart Copy and paste chart onto PowerPoint slide  Format to slide theme (default)  Keep Excel format  Paste as picture

Edit ing the Source (Linked) Document Edit Excel document from PowerPoint Edit by opening Excel outside of PowerPoint  Requires data refresh for chart to be updated 10 Data refresh

Maintaining Healthy Links 11 Broken links can be caused by:  Renaming file(s)  Moving spreadsheet to a new directory Repair broken links by editing link to file Update and repair broken link(s)

SmartArt Diagrams 12 Diagram types Description

Adding Elements to SmartArt 13 SmartArt automatically resizes and scales text when adding element(s).

Lesson 4: Inserting Charts