Program Review: Making Data Your BFF Dr. Kristi Blackburn Dean of Institutional Effectiveness, Research, and Planning March 3, 2015 All images kindly borrowed from the interwebs. Cerritos College does not own any images contained within

State of the Data:  No Datamart  Takes 4-5 X as long to “do data”  Cognos datamart implemented by Sept. 30, 2015  Analytics at least 6-12 months after Cognos  “Falcon score” (see also Univ of KY’s K Score)  Limited Access to Data  IT still providing much of the data  Timeliness of receiving data is a factor

State of the Data continued  Limited capacity  1 FT program 100 Research Analyst  1 FT Grant supported Research Analyst  1 PT program 100 Research Assistant, assists with research and SRIs, etc.  Other dedicated Grant funded positions: 2 PT Research Analysts, 1 PT Research Assistant (ACTOn, AB 86/AED, CTE/3SP new)  Growing our own (reducing turn over):  Recruited 4 CSU- LB Psych student interns  Partner with CSU-F C-REAL for 1-2 Graduate student interns begin summer 2015

IERP’s DATA TIMELINE PROGRAM REVIEW PRIMARY DATA:  March through early April: Dept. Chair (and faculty, if desire) consult for primary data creation (PR)  April- early May primary data collection (PR)  Late May results to Dept. Chairs (PR) INSTITUTIONAL DATA SET CREATION:  Fact Book (aka Institutional data sets) in progress now through August  Course Success data in progress now through August Institutional Effectiveness, Research, & Planning LC 114 Division Office (Back of Math Learning Ctr) Research request link on the IERP website Or me: for a consult

IERP’s DATA TIMELINE Please refrain from PR requests (sorry!) during December- early Feb. IERP time is dominated by several federal reports  Requests made during this time are prioritized by progress of IERP meeting the reporting deadlines  Some reports have fines (IPEDS $35,000) See Data Master Calendar Institutional Effectiveness, Research, & Planning LC 114 Division Office (Back of Math Learning Ctr) Research request link on the IERP website Or me: for a consult Do you want to give me data?

Look at all that Beautiful Data! What does it mean? How should it be used? See PR Manual Appendix G APPENDIX G:  WSCH/DSCH/OEOE  FTES  AVERAGE CLASS SIZE  SUCCESSFUL COURSE COMPLETION Is your program growing? Stable? In decline?

Look at all that Beautiful Data! APPENDIX G continued:  RETENTION  DEGREES AWARDED  CERTIFICATES AWARDED  WITHDRAWAL RATES  NUMBER OF MAJORS  GRADE DISTRIBUTION IN COURSES  How are students doing in your courses? Programs? Degrees?  Is your program growing? Stable? In decline?

Program Review  Unit Plan/Resource Allocation Looking ahead…  Program Review Plus (online system)  Program Review will be done annually, however, comprehensive peer review process every 6 years  CTE Program Review every 2 years

Questions? Answers…