Copyright © 2003 Prentice Hall, IncSlides created by Bob Koziel

2 Copyright © 2003 Prentice Hall, Inc Tips for using the slide show Use MS Power Point XP to view the presentation. Earlier versions will not show the animations correctly. Slides with : Click the slide to view all of its sections and animations. Some slides need to be clicked several times. will appear once the last object on the slide has appeared. Click to go to the next slide. represents an Internet link that will take you to the Web site when you click on it. Internet connection required. Clicking on the or icon will take you to the previous or the next slide. Slides with videos or sounds: Click on the picture to view videos or listen to sounds. NEXT SLIDE I NEXT SLIDE Copyright © 2003 Prentice Hall, Inc

3 Spotlight 1: File Management

4 Copyright © 2003 Prentice Hall, Inc File Management Managing your computer is essential in becoming computer fluent. You need to learn two main things for file management: 1.What files, folders, and paths are. 2.The specifics of actually managing your files. NEXT SLIDE

5 Copyright © 2003 Prentice Hall, Inc Files, Folders, and Paths A file is a storage device for digital data. Files are organized in folders. Folders may have subfolders, or folders within folders. The computer follows a path to find a file. Drive C: ClassesBiology 101Assignmentsplant_diseases.doc Primary Storage Device Primary Folder Secondary Folder Tertiary Folder File ++++ NEXT SLIDE

6 Copyright © 2003 Prentice Hall, Inc File Naming Conventions Each file needs a specific filename. The filename has two parts: 1.The name 2.The extension The extension identifies the type of data the file contains. Example filename: plant_diseases.doc NameExtension NEXT SLIDE

7 Copyright © 2003 Prentice Hall, Inc Commonly Used Extensions Extension File Type.exe Program Application.doc Microsoft Word.xls Microsoft Excel.ppt Microsoft Power Point.mdb Microsoft Access.pdfAdobe.txt Simple Text.htm or.html Web Pages.rtf Rich Text Format.jpeg or.jpg Image Format NEXT SLIDE

8 Copyright © 2003 Prentice Hall, Inc Managing Files Files are managed in two ways: 1.Using a file management utility. 2.From within the programs that create them. NEXT SLIDE

9 Copyright © 2003 Prentice Hall, Inc File Management Utilities My Computer is the main file management utility. Left Pane– Displays links to system tasks Right Pane– Lists stored files and devices attached to the computer. NEXT SLIDE

10 Copyright © 2003 Prentice Hall, Inc File Management Mode To change My Computer to file management mode, click the folders button on the Standard toolbar. Left Pane– Displays the names of the drives and folders. Right Pane– Displays the folders and files. NEXT SLIDE

11 Copyright © 2003 Prentice Hall, Inc Creating Folders A folder structure, an organized set of folders, can be created in two steps. Step 1. Click on the drive in which you want to create a folder. Step 2. Choose File, New, and then Folder. NEXT SLIDE

12 Copyright © 2003 Prentice Hall, Inc Transferring Folders and Files There are two basic ways to transfer your files and folders. Method 1 To copy or move the files and folders, right-drag them to the new location. Method 2 To move the files and folders within the same drive, left-drag them to the new location. When left-dragging between drives, a copy is created. NEXT SLIDE

13 Copyright © 2003 Prentice Hall, Inc Program-Enabled File Management All software applications use program- specific filename extensions. Microsoft Word Software ApplicationFile Extension docMicrosoft ExcelxlsAdobe Acrobat ReaderpdfWinZipzipQuickbooksqbw NEXT SLIDE

14 Copyright © 2003 Prentice Hall, Inc When using the File, Open command sequence in an application, the Open dialog box displays only the appropriate file extensions. Program-Enabled File Management Click button to view example. NEXT SLIDE

15 Copyright © 2003 Prentice Hall, Inc Return

16 Copyright © 2003 Prentice Hall, Inc Save and Save As Commands Use the Save command whenever you want to save a file that you created or modified. The program will either create a new file or replace the file stored on a disk. The program will either create a new file or replace the file stored on a disk. The first time a file is saved the program defaults to the Save As dialog box because the drive, path, and filename must be designated. After the initial save, the Save As command is used whenever you want to change the drive, path, and/or filename. It is also used to create backup files. NEXT SLIDE

17 Copyright © 2003 Prentice Hall, Inc Software Management Rule #1 Purchase your own copy of every program and be sure that any shareware or freeware is from a reliable source and is virus-free. Rule #2 Read the directions before and during software installation. Rule #3 Remove a program in the proper way, by choosing Add or Remove Programs in the Control Panel. NEXT SLIDE

18 Copyright © 2003 Prentice Hall, Inc Anti-Virus Software We must protect our computers from viruses. Anti-virus programs help catch viruses before they infect our computers. Two things to remember about anti-virus programs: 1.They need to be updated regularly. 2.They need to be used every time you put a new file or program on your computer. NEXT SLIDE

19 Copyright © 2003 Prentice Hall, Inc THE END