1 Getting to Green at the Department of Energy Progress on OMB’s Environmental Sustainability Scorecard Andy Lawrence Director, Office of Nuclear Safety, Quality Assurance and Environment U.S. Department of Energy Federal Environmental Symposium-East June 2009

2 Getting to Green In January 2009, DOE received a “Green” score on OMB’s environmental sustainability scorecard –Achieved green on all four elements Environmental management systems Green purchasing Sustainable design/green buildings Electronic stewardship –No agency had achieved this previously So, how did we get to this point? –My office at HQ does not directly implement or control most of these activities –We have no magic wand (just a crack green posse!)

3 Overview of the Department of Energy Diverse missions, including: –Science –Energy –Nuclear stockpile stewardship –Environmental cleanup Approximately 40+ major sites Most facilities are GOCO ( government-owned, contractor operated) 130,000 employees (15,000 federal and 115,000 contractor) $25B annual budget (FY2009) Diversity of institutional cultures

4 DOE’s Environmental Sustainability Scorecard ’05’06’07’08 Environmental Management Systems Green Procurement Green Building Electronics Stewardship Total

5 Some Elements of Success Senior leadership commitment Line management owns ES&H –It is not ultimately the responsibility of support staff Build on existing systems Integration across organizations and functions Tools and assistance Measurement –align with existing reporting systems –minimize reporting burden Persistence

6 Management Support ES&H has had support from top leadership –Strong Secretarial leadership on energy goals TEAM Initiative (Transformational Energy Action Management) –DOE’s Chief Health, Safety and Security Officer DOE has a core environmental staff at HQ All agencies are getting new management, under a new administration, with new priorities –What are you doing to brief your new management? –How can you get ahead of the new challenges (e.g., greenhouse gas reduction)?

7 Line Ownership of ES&H “ Line management is directly responsible for the protection of the public, the workers, and the environment.” – Guiding Principles for Integrated Safety Management DOE Policy (1996) The DOE/HQ environmental staff (the safety staff, the energy staff) doesn’t own DOE’s activities and facilities. We can and do support line management But we can’t make it happen on our own!

8 Build on Existing Systems Base your system on how you do business Departmental Directives System Integrated Safety Management –Established in 1996 –Encompasses environment, safety, and health –EMS integrated into ISMS Data systems – Pollution Prevention Tracking and Reporting System (PTRS) – Facility Information Management System (FIMS) – Fed Center Portal Acquisition Letters

9 Integration Across Organizations and Functions Office of Energy Efficiency and Renewable Energy –Government-wide FEMP program –Lead for DOE’s TEAM Initiative and related implementation workgroups Office of Procurement –Need to flow requirements down to operating contractors –Acquisition letters –Department of Energy Acquisition Regulations (DEAR) Office of Chief Information Officer Project Management (new construction projects and major retrofits)) Management and Administration (real property management system) EMS can serve as an important integrating tool!

10 Tools and Assistance Develop Policy (responsibilities and requirements) Issue implementing guidance Develop tools –Sustainable Building Assessment Tool Reach out to HQ programs Reach out our field sites –Host regular conference calls EMS Assistance Network Environmental Sustainability Network Topical: clean air, cultural resources, green procurement –Site assistance visits

11 Tools and Assistance (cont.) Manage recognition programs –Environmental Sustainability (EStar) awards –Best-in-class – line management selection –Closing the Circle –Electronics stewardship awards – ERRC and FEC Participate in conference calls hosted by others –Green building –Facilities and Infrastructure –Data centers Conduct Training –Management training –Field training –Review other environmental training offered by the Department Building Assessment Tool

12 Measurement Build on existing data systems Existing Pollution Prevention Reporting and Tracking System (PPTRS) –Expanded to address more E.O. goals –Expanded to collect electronics stewardship data FIMS for real property –Now includes data needed for green buildings reporting EMS data collection was new, but used the FedCenter on-line reporting system

13 Persistence It has taken years of persistence And we’re not there yet, by a long shot Continuous improvement If you’re just getting started, be prepared for a long process

14 Some Lessons to Share Play well with others – in your agency –You’ll never do it all by yourself –Be involved with your field sites (and your HQ offices) –DOE’s SAO is in different DOE office from ours - close coordination needed Play well with others – across the government –Find ways to share and learn –Network –Get involved with interagency workgroups and forums Leverage existing resources Pay attention: there’s more stuff coming!

15 Available Assistance to Share Information briefs and instructional materials Best practices and lessons-learned Building assessment tool Information on energy efficiency and renewable energy from our colleagues down the hall Management briefings Performance reports

16 In Conclusion It takes time, persistence and teamwork Build on what you have – and keep building Network inside your agency Network outside your agency Empower your sites to excel Get ahead of the next big issues

17 For Further Information Andy Lawrence Director, Office of Nuclear Safety, Quality Assurance and Environment Steven Woodbury Office of Environmental Policy and Assistance