Student Employees Time Card Training

STUDENT EMPLOYMENT FACTS Have completed a w-4 and an I-9 at the Human Resources Department (Located in the Lower Level of DiGregorio) Have completed the student work papers and have submitted them to the Human Resources PRIOR to beginning work (this needs to be done each semester). Have attended the FP timecard training to insure that you know how to complete your timecard. You will also want to go over the procedures for timecard submission with your supervisor(s). You are NOT allowed to work more than 20 hours for the University in any given week. The ONLY exception to this is during school breaks. As a student worker you MUST:

HOW TO FILL OUT YOUR TIMECARD It is an important part of your employment with FP that you record your work time in and out daily. The State of NH and the Federal Department of Labor REQUIRES that we: Record payroll information so that your time card reflects the time your shift began and ended. So put the actual time you worked not what you were scheduled to work. It is against wage and hour law to complete a time card for a fellow employee. Any employee caught doing this could be subject to disciplinary actions up to and including termination. You must, by law, initial any changes/corrections that are made to your time card. If your supervisor believes that your time was incorrectly recorded, the supervisor must meet with you to discuss the potential error. Once a resolution is made, any alterations must be initialed by the employee.

SAMPLE AND INSTRUCTIONS Emp. # MM/DD/YY NAME 1-#### /2 8:00-4:30 NL 54/3 8:00-11:00 2:30-4:30 Regular time in and time out is to be recorded as indicated in this example. NH Labor laws require that we offer you a ½ hour lunch break if you work more than five consecutive hours. You must designate your lunch by clocking out and in as described. If your supervisor has given you permission, you may eat while you work through your lunch break. You must indicate no lunch taken on your timecard as NL on the applicable date. This is how time is recorded if you work two shifts in a given day /30 8:00-12:30 84/1 8:00-11:00 11:30-4:30

Student Employment Quick Tips: You must submit your timecard to your supervisor immediately following the end of the pay period. Failure to do so could result in disciplinary actions up to and including student employment termination. You are not allowed to use white-out on your timecard Pencils cannot be used, all timecards must be done in blue or black ink only If you need to make a correction on your time, cross out the time with one line through the time (5:00 pm)

7 & 8 RULE This chart can quickly assist you in determining whether you are paid to the next quarter hour or not. For example: If you arrive at 8:07, you will be paid from 8:00am. If you leave at 4:39, you will be paid to 4:45. MINUTES (30 minutes) (45 minutes) (15 minutes)

QUESTIONS ???? Any payroll related question please contact Kerry Bergeron at ext Any questions about FP policy or payroll laws, please contact Sharon Burke at ext. 4077