University Staff Temporary (LTE) Time Sheet Instructions

University Staff Temporary (LTE) Instructions How to log on to My UW-System (Employee Portal) – From UW-Platteville’s homepage, you can click on ‘Faculty and Staff’, then under ‘Quick Links’, click on My UW System (employee portal) or…. – Click on ‘Shortcuts’, go to ‘A to Z Index’, click on ‘M’, then select ‘My UW System (Employee Portal)’ – Select ‘UW-Platteville’ as your Organization, click ‘Go’ – Enter ‘NetID’ and ‘Password’, this will be the same log-in information as your .

University Staff Temporary (LTE) Instructions This is what My UW System looks like:

University Staff Temporary (LTE) Instructions How do I fill out my time sheet? Go to the Time and Absence section in My UW System and click on “Timesheet”.

University Staff Temporary (LTE) Instructions

Here is what your timesheet will look like. Enter your IN and OUT times and then click on the ‘Submit’ button at the bottom. Once you click on the ‘Submit’ button, you can verify the amount of hours that you worked that day in the ‘Punch Total’ column.

University Staff Temporary (LTE) Instructions COMMON TIMEHSEET SENARIOS How to enter time with a lunch: How to enter time without a lunch: Same entry method whenever you just have 1 IN and 1 OUT per line. What if you come back to work later that same day and do not take a break to add on to the hours worked or to make up hours? Scroll all the over to the right and click on the + button. Then enter the extra hours.

University Staff Temporary (LTE) Instructions COMMON TIMEHSEET SENARIOS How to enter an overnight shift: If your shift ends on a Thursday morning and you come in again on Thursday night, you would add a row by clicking on the “+” symbol on the far right hand side of the screen. Always enter your break times on the day they actually land on (see picture below):

University Staff Temporary (LTE) Instructions If ‘IN’ and ‘OUT’ boxes are grayed out: Click on the ‘View By’ down arrow and select ‘Day’ instead of ‘Time Period’. Then click on the calendar and select what day you want to enter hours for, then click on refresh. It will then look like the below. Enter your IN and OUTs for that day then submit. You will have to do the whole pay period this way. Next pay period, it will look normal.

University Staff Temporary (LTE) Instructions LEGAL HOLIDAY SCENARIOS When it’s a legal holiday, how do I enter my time for that day? Worked Full Day— This will pay them for working 8 hours of Holiday Pay. Worked Partial Day— This will pay them for working 5 hours of Holiday Pay.

University Staff Temporary (LTE) Instructions How can I tell if my supervisor has approved by timesheet? From the menu to the left, under ‘Self Service’ click on ‘Time Reporting’. Once there click on ‘View Time’.

University Staff Temporary (LTE) Instructions Then click on ‘Payable Time Detail’. Here will see what status your timesheet is in. ‘Needs Approval’ means that your supervisor has not approved that time. ‘Approved’ means that your supervisor has approved that time. ‘Taken by Payroll’ means that it has been approved and has gone to the payroll office to process. Please be sure to notify your supervisor if you change any previously submitted times, because they will have to approve the changes. Logout of HRS and close all browser windows especially when using a shared computer. If you are using a lab computer, be sure to take the same steps in addition to logging off the computer completely.

University Staff Temporary (LTE) Instructions Earning Statements: Earning Statements can be found on the employee portal under the ‘Payroll Information Section’. Payment is received on the second Thursday following the end of a pay period. Once in a while it may be a different day due to holidays. Bi-Weekly Payroll Schedule can be found on the Human Resources web site, click on Employee Self Service, then select University Employee Self Service.

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