Polling Station Inspectors Briefing

Aims for today’s session To help you prepare for your duties: –Role of the polling station inspectors –Polling station checks –Outline for the day –Dealing with campaigners and agents –Dealing with electoral registration matters –General information/questions –Mock poll demonstration

Polling station checks First tasks of the day starting at 6.30am:- Ensure all polling stations are open and operating effectively Confirm to the Referendum Office when all checks are complete Support the Referendum Office with problem solving if required Escalate any issues that arise to the Referendum Office

Role of the polling station inspector Varied role Flexibility is key Communication is key: Presiding officer in charge Referendum office Mobile phone availability

Polling station checks What’s next? When all polling stations are open and operating the following tasks should be carried out: Polling station checks, special points for attention include: –Introduce yourself to the polling staff –Agree with the Supervising Presiding Officer cover for meal breaks –Check signage and display of notices: inside and out –Observe the flow of voters to and from polling stations –Ballot box: check location, seals and labelling –Check with Presiding Officers all items have been received (as per their checklists) Manage your time effectively to meet the timescales for collecting/reporting information for the Referendum Office

Outline for the day A typical work programme will include: –Initial checks that polling stations are open –Visit polling stations to complete your checklist –Covering polling staff for breaks in the afternoon, evening and at busy times –Collecting postal vote envelopes –Collating voter turnout figures and reporting them to the Referendum Office –Deal with emergency proxies and amendments to the register –Any other duties specified by the Referendum Office

Campaigners, Agents and Others Arrangements in force at poll: –Campaigners and referendum agents –Polling agents –Tellers –Observers and Electoral Commission representatives Any issues contact the Referendum Office

Dealing with Electoral Registration matters –Dealing with emergency proxy applications –Dealing with amendments to the polling list

General information/questions Polling day stationery and polling day pass Payment and mileage Rest breaks Post referendum tasks Any questions?

Mock Poll Demonstration