Microsoft Office XP Illustrated Introductory, Enhanced Started with PowerPoint 2002 Getting

2Getting Started with PowerPoint 2002 Unit A  Define presentation software  Start PowerPoint 2002  View the PowerPoint window  Use the AutoContent Wizard  View a Presentation Objectives

3Getting Started with PowerPoint 2002 Unit A  Save a presentation  Get Help  Print and close the file, and exit PowerPoint Objectives

4Getting Started with PowerPoint 2002 Unit A Defining Presentation Software  Presentation software is a computer program used to organize and present information. –Use PowerPoint to create presentations, notes a speaker can use, or audience handouts Ways to present information using PowerPoint

5Getting Started with PowerPoint 2002 Unit A Defining Presentation Software (cont.)  Use PowerPoint to complete the following tasks: –Present information in a variety of ways –Easily enter and edit data –Change the appearance of information –Organize and arrange information –Incorporate information from other sources –Show a presentation on any computer running Windows 2000 or Windows 98

6Getting Started with PowerPoint 2002 Unit A Defining Presentation Software (cont.) Sample PowerPoint handout

7Getting Started with PowerPoint 2002 Unit A Starting PowerPoint 2002  Use the Start button on the taskbar to open PowerPoint. PowerPoint program icon Start button

8Getting Started with PowerPoint 2002 Unit A Viewing the PowerPoint Window  When PowerPoint opens, a blank slide appears in the PowerPoint window. –PowerPoint has different views that allow you to see your presentation in different forms –By default, the PowerPoint window opens in Normal view Use Normal view to write, edit, and design a presentationUse Normal view to write, edit, and design a presentation Normal view is divided into panes or sectionsNormal view is divided into panes or sections

9Getting Started with PowerPoint 2002 Unit A Viewing the PowerPoint Window Menu bar Outline tab Slides tab Slide pane Notes pane View buttons Standard toolbar Task pane

10Getting Started with PowerPoint 2002 Unit A Using the AutoContent Wizard  The quickest way to create a presentation is to use the AutoContent Wizard. –This wizard guides you through the process of creating a presentation Choose the presentation type, output type, and footer and header informationChoose the presentation type, output type, and footer and header information Creates a presentation with sample textCreates a presentation with sample text

11Getting Started with PowerPoint 2002 Unit A Using the AutoContent Wizard (cont.) Sample text Current date Registered user’s name

12Getting Started with PowerPoint 2002 Unit A Viewing a Presentation  Each of the four PowerPoint views displays a presentation in a different way. PowerPoint views

13Getting Started with PowerPoint 2002 Unit A Viewing a Presentation (cont.) Slide icon Slide Show button Slide Sorter View button Normal View button

14Getting Started with PowerPoint 2002 Unit A Saving a Presentation  To store your presentation permanently, you must save it as a file on a disk. –Save about every minutes –Use the Save As command to save a copy of a presentation with a different name

15Getting Started with PowerPoint 2002 Unit A Saving a Presentation (cont.) Current drive Filename

16Getting Started with PowerPoint 2002 Unit A Saving a Presentation (cont.)  Saving fonts with your presentation. –Opening a presentation on a different computer that does not have the same fonts will make the presentation look different –Embed TrueType fonts with the presentation Increases the file sizeIncreases the file size

17Getting Started with PowerPoint 2002 Unit A Getting Help  PowerPoint has an extensive help system –Access to definitions, instructions, and useful tips –The Ask a Question box on the menu bar gives you immediate access to help topics –Help appears in a separate window

18Getting Started with PowerPoint 2002 Unit A Getting Help (cont.) Ask a Question box Help information

19Getting Started with PowerPoint 2002 Unit A Getting Help (cont.)  Restoring lost document files –Due to PowerPoint or some other program freeze or a power failure –Document Recovery task pane opens the next time you open PowerPoint Displays original and recovered versions of the PowerPoint fileDisplays original and recovered versions of the PowerPoint file Open and review any version of the fileOpen and review any version of the file Save the file version you wantSave the file version you want

20Getting Started with PowerPoint 2002 Unit A Printing and Closing the File, and Exiting PowerPoint  To print, use the Print button on the Standard toolbar or the Print command on the File menu. –The Print button uses the default print settings in the Print dialog box  When you are finished with a presentation, you are ready to close it. –Use the Close Window button on the menu bar or the Close command on the File menu.

21Getting Started with PowerPoint 2002 Unit A Printing and Closing the File, and Exiting PowerPoint (cont.)  Close PowerPoint –Click the Close button on the Title bar or the Exit command on the file menu

22Getting Started with PowerPoint 2002 Unit A Printing and Closing the File, and Exiting PowerPoint (cont.)  Viewing your presentation in grayscale or black and white. –Can be helpful when printing on a black and white printer. –Click the Color/Grayscale button on the Standard toolbar