2015 Student Fee Review Board Fall Update Presentation Dr. Pat Burns, UTFAB Advisor, VP for Information Technology Jake Loughridge, UTFAB Chair | Jacob Taylor, UTFAB Vice Chair Jason Huitt, ACNS-UTFAB Liaison Yunus Ozekin, SFRB-UTFAB Liaison November 16, 2015UTFAB SFRB Presentation1

University Technology Fee Created by ASCSU in April 2003 Originally $15/semester, first assessed Fall 2003 Increased to $20/semester – Increased to $25/semester – Flat fee assessed to all students in the Student Information System University Technology Fee Advisory Board (UTFAB) One member from each college & grad school, two ASCSU members Associate members, ex-officio representatives from ACNS and Procurement Updates from funded projects heard each semester Proposals for next-fiscal year funding heard each spring semester Supplemental proposals are solicited ad hoc if funds are available November 16, 2015UTFAB SFRB Presentation2

Funding Process All proposals must include a three-year project plan Exceptions for one-time funding requests Funded projects reviewed twice annually by the Board Projects are required to spend within approved budget Allowed to carry funds across fiscal years to project completion Unspent funds revert to UTFAB for reallocation to other projects Bylaws prescribe voting on “feasible scenarios” for each fiscal year Occurs at final meeting of spring semester November 16, 2015UTFAB SFRB Presentation3

Supplemental Proposals “Supplemental” proposals heard at the board’s discretion Based on funds available in current fiscal year Allows board to address technology needs mid-year as they arise Since 2006, UTFAB has funded ~$2.4m in supplementals, averaging Classroom Technology: $90k/yr. Central Technology: $54k/yr. Wireless Networking: $47k/yr. End-user Technology: $33k/yr. Miscellaneous: $12k/yr. Kiosks, Applications, Check-out Technology November 16, 2015UTFAB SFRB Presentation4 Proposals for funding in FY16 are currently being accepted Due 1/15/16 – see UTFAB website for details

UTFAB Bylaws Available at Reviewed yearly Changes in : Strengthened supplemental proposal process – prescribes rank voting procedure when funds requested exceed funds available Articulates fee increase recommendation process Requires at least two open forums be held with students Requires two consecutive two-thirds majority votes for approval Students are conducting review of Bylaws at present November 16, 2015UTFAB SFRB Presentation5

Budget Review November 16, 2015UTFAB SFRB Presentation6

Revenue Assumptions & Reserve Fee is assessed to “all” students once per semester (Fall, Spring, Summer) Summer & online fee revenue traditionally difficult to forecast Prior to FY14, SFRB enrollment assumptions were used to calculate fee revenue Revenue was regularly $80k-$200k greater than projected Starting in FY14, UTF revenue projections were based on prior year enrollment data in the University Fact Book Fall/Spring: page 9; Summer: page 93 Change resulted in revenue projections being correct within 2% in FY14 & 3% in FY15 UTF budgets a Reserve of $40k, in accordance with UTFAB Bylaws November 16, 2015UTFAB SFRB Presentation7

FY16 Projected Budget - $25/semester- student Projected FY16 Revenue$ 1,729,975 Encumbered FY15 Carryforward$ 107,516 Unencumbered FY15 Carryforward$ 54,589 TOTAL:$ 1,892,080 Bylaws-mandated Reserve$ (40,000) Projected Funds Available for FY16:$ 1,852,080 FY16 Allocations to Date$ 1,734,457 Projected Residual Balance for FY16:$ 117,623 November 16, 2015UTFAB SFRB Presentation8

FY16 Allocations Co-sponsorshipProjectAllocation 50%+Student Information System$ 689,789 YesWireless Networking$ 546,265 YesGeneral Assignment Classroom Technology$ 190,513 YesLibrary Technology$ 99,000 YesLecture Capture Technology$ 67,238 YesRamLink$ 15,180 YesOffice 365 for Students$ 54,172 YesUTFAB Kiosks$ 7,494 50%Health & Exercise Science General Assignment Classrooms$ 1,560 YesACNS Storage Expansion Project$ 50,000 50%ARDEC Classrooms$ 14,097 Bad Debt Expense$ 5,000 Total Projected FY16 Expenses (to-date):$ 1,734,457 November 16, 2015UTFAB SFRB Presentation9

FY16 Budget Summary – On-going Projects November 16, 2015UTFAB SFRB Presentation10

Project Highlights November 16, 2015UTFAB SFRB Presentation11

Wireless Networking Update Primary driver behind the $5/semester fee increase approved for FY new “ac” access points deployed in FY15, FY16, & FY17 Will cover all GA Classrooms buildings (Clark competed July 2015) New wireless “controllers” – bigger, better, faster Simultaneous improvements to non-GA buildings (ongoing) Very large cost sharing from CSU Cleaned up wireless networks: csu-eid, csu-guest, eduroam Consistently observe at least 17,000 concurrent devices connected! November 16, 2015UTFAB SFRB Presentation12

Summary of SIS Accomplishments in 2015 Hardware/Software Upgrades Banner upgrades Banner 8.7.x 150% Direct Loan reporting rule BDMS Hardware/server and storage INTO CSU integration with Banner Gates Grant Completion Ram Mobile – New mobile platform U.achieve – DARS upgrade U.direct – 8 semester planner Beacon – Taking stock inventory Education Advisory Board (EAB) - advisor portal Academic “Alerts”, similar to registration waitlist November 16, 2015UTFAB SFRB Presentation13

Summary of SIS Accomplishments RAMweb and ARIESweb Security scans – acceptance and approval from bank Veterans Benefits – automated certification form and student alert Verification of veteran form for tagging students Academic Alerts in RAMweb and ARIESweb with IPAS team Automation of Name, Date of Birth, Gender, SSN with secure file upload Selective Service confirmation in Reg ready – compliance Reviewed and tightened process around SSN usage Planned Leave, Address/Phone, QAS updates Prevent employees with CSU delivered cell phones from opting out of safety text message alerts November 16, 2015UTFAB SFRB Presentation14

SIS Deliverables in FY16 Upgrades Banner to XE Improved pre-registration RAMweb Redesign Architecture User Interface RamMobile New Systems U.Direct/Course and Graduation Planner Catalog and Curriculum Canvas integration Semester at Sea November 16, 2015UTFAB SFRB Presentation15

RAMweb Logins, by year November 16, 2015UTFAB SFRB Presentation16

Lecture Capture UTFAB-fundedNew in 2015 Capturing a combination of audio, projected content (PowerPoint, etc.) and instructor video Two ways to capture: Personal capture –on desktop/laptop, managed by instructor Classroom capture – appliance-based; hardware in classrooms Scheduled and ad-hoc 30 rooms available across campus November 16, 2015UTFAB SFRB Presentation17

Lecture Capture – Views by Week (Jan- Mar) November 16, 2015UTFAB SFRB Presentation18

Looking Ahead to FY17 November 16, 2015UTFAB SFRB Presentation19

FY16 Absorbed Mandatory Cost Increases Salary & BenefitsOther ExpensesTotal Student Info System$24,275$ 8,338$32,613 Wireless FTE$ 1,440 Office 365$15,172 Total$25,715$23,510$49,225 Student Information System 2% mandatory increase for salary and fringe (5 FTE 50% co-sponsored with CSU Administration) Contractual increase in hardware/software support cost Wireless FTE 2% mandatory increase for salary and fringe (1 FTE at ACNS, funded by UTFAB, devoted to wireless) Office 365 $15,172 = student portion of Office 365 contract, funded by ASCSU for FY15, assumed by UTFAB in FY16 FY16 Mandatory cost increases represent about $0.71 per student, per semester November 16, 2015UTFAB SFRB Presentation20

Actual and Projected Costs – FY12 thru FY19 November 16, 2015UTFAB SFRB Presentation21

Incremental vs. Quantum Jump? November 16, 2015UTFAB SFRB Presentation22 +$5/5 yrs. +$0.71/yr. Quantum Jump: -Mandatory cost increases not covered -Erodes/eliminates discretionary funds -Get behind, e.g. WiFi -Larger increases compete w/ other fund increases

November 16, 2015UTFAB SFRB Presentation23 The UTFAB Balancing Act Benefits/ Value Cost

In conclusion… Thank you! The central IT environment is operationally effective today, primarily to student fees We believe that we are delivering substantial value for your investments We are very grateful for your support Students continue to manage diligently the fee and its activities November 16, 2015UTFAB SFRB Presentation24