Lecture Capture Update & Funding Request Rusty Scott, Exec. Associate Director, ACNS

Topics for Today Brief Background Overview Project Status Summary of activities, usage FY13 Funding summary FY14 Funding proposal 25 March 2013 UTFAB Presentation 2

Lecture Capture Overview Lecture Capture is At minimum, audio plus electronic content (like powerpoint) – a‘vodcast’ Files available 24 x 7 Synchronized and indexed for ease of navigation Supports ‘blended learning’ Records lectures for review Supplemental materials Prerecorded lectures – instructors can ‘flip’ the classroom 25 March 2013 UTFAB Presentation 3

Enter, Echo360 With growing demand on campus, it was time to standardize, provide central support Recommendation from CRB endorsing Echo360 Supports two modes for recording Personal capture –on desktop/laptop, managed by instructor Classroom capture – appliance-based; hardware in classrooms Scheduled and ad-hoc OnlinePlus transitioned January from Panopto, January 2012 UTFAB support to launch the initiative, Jan Matching funding from CSU for an FTE 25 March 2013, UTFAB Presentation 4

A Collaborative Effort UTFAB – Funding of servers, disk, licensing OnlinePlus – Administrative and user support; Financial support for staff CAHS – Initial presence on campus & backend transition to central service ACNS – Efforts from Windows team, NOC, Classroom Support, Middleware, Computer Applications Training 25 March 2013 UTFAB Presentation 5

Echo Usage Some stats > 5,200 captures available 1,500 created this semester (through March 15) Just under 50% are personal capture Views per week this semester (> 43K, total) 25 March 2013 UTFAB Presentation 6

From the Faculty “The system is a great teaching aid. The students enjoy being able to come back and watch the lectures again. They know if they miss something in lecture they can hear it again. To my surprise having that option available has not hurt in class attendance even in my 8 am class.” – Shane Kanatous, Associate Professor, Biology “I love Echo360. I would record every class if it was available.” – Karen Gebhardt, Assistant Professor, Economics “Thumbs up.” – Ross Beveridge, Professor, Computer Science 25 March 2013 UTFAB Presentation 7

Cost per Each New Venue Cost Appliance, incl. 2 year warranty$4,245 License (annual)$2,600* Camera$1,300 Network/wiring$ 500 Switcher (if necessary)$1,300 Labor$ 750 Total with switcher$10,695 Total without switcher$ 9, March 2013 UTFAB Presentation 8 * Assumes 30 total venues are licensed

Potential New Venues Room CapacityCost Chemistry A101187$ 9,395 Chemistry A103258$ 9,395 Yates $10,695 Clark A203110$ 9,395 Clark A204100$ 9,395 Clark A205100$ 9,395 Clark A207111$ 9,395 * Will total 15 GA rooms with capacities over 100 (28 total) 25 March 2013 UTFAB Presentation 9

Proposed Costs 25 March 2013 UTFAB Presentation 10 Funding Hardware Server & storage$10K Echo 7 new appliances$48.9K Total:$58.9KUTFAB Software Personal capture (1000 licenses) $12.5K Venues$36.4K Total:$48.9KUTFAB Support System$72K/yr.DCE Integration, training, support OngoingACNS

Funding Summary & Proposal FY13 Total project funding$ 99.6K Actual expenditures, original scope$ 58.8K Supplemental proposal (BSB 131)$ 5.3K FY13 Residual$ 35.5K FY14 FY14 Hardware$ 58.9K FY14 Software$ 48.9K FY14 Total:$107.8K FY13 Residual($ 35.5K) FY14 Net Request$ 72.3K 25 March 2013 UTFAB Presentation 11

UTFAB Funding Criteria 25 March 2013 UTFAB Presentation Benefit as many students as possible It has begun, momentum is substantial. 2. Ability to effectively utilize the feeYour decision. 3. Not funded by CFTCorrect. 4. Adherence to budget and accountability Your decision. 5. Potential for direct student useYes! 6. Effort, thought & clarity in the planYour decision. 7. Quantitative usage dataExamples given. 8. Financial co-sponsorshipYes. 9. Central/distributed balanceYour decision. 10. Cost/benefit ratioYour decision.

Questions Are most welcome! 25 March 2013 UTFAB Presentation 13