The Commonwealth IT Reorganization 2005 Mike Inman Commissioner of Technology

Who is the Commonwealth Office of Technology (COT)? The State “CIO” The enterprise IT office for state government Duties, Responsibilities, Authority – KRS

Our Mission “To provide leadership in the use of information technology to enhance government services, improve decision making, promote efficiency, and eliminate waste.”

What Drives our Business? Governor Fletcher’s Prescription for Innovation Increase Computer Use by Citizens Increase Availability of eGovernment Offerings Provide Universal Access to Broadband

What Drives our Business? Reduce Costs and Improve Efficiency Align IT Spending to Governor’s Priorities Meet growing “pent up” demand for IT/eGov Improve Services – Client focused Enhance Security IT Drivers

Our Vision for IT Adopt an Enterprise Approach to IT Provide IT as a “Utility” wherever appropriate Apply Sound Principles of Enterprise Architecture and Project Management to IT Programs and Projects Promote Technology in Kentucky's Educational Systems Support the Governor’s initiatives to attract and retain technology companies in Kentucky

Voice for Technology Security Infrastructure Management Telecommunications Network and Desktop Services Service Center Production Environment Project Management and Governance Enterprise Application Development Standards, Interoperability Data and Application Integration Core Competencies

IT Reorganization 2005 Executive Order , June 16, 2005 F/A Admin Order FIN 05-02, May 13, 2005 Org Chart, June 16, 2005

IT Reorganization 2005 KRS “(1) The roles and duties of the Commonwealth Office of Technology shall include but not be limited to: f. Developing, implementing, and maintaining the technology infrastructure of the Commonwealth.”

IT Reorganization 2005 Executive Order , June 16, 2005 “The Secretary of the Finance and Administration Cabinet is directed to review each executive branch agency’s IT infrastructure and to consolidate operational control under the Commonwealth Office of Technology when it is found to be in the best interests of the Commonwealth.” “COT will study IT operation in all cabinets and will consolidate those functions into COT where deemed to be in the best interests of the Commonwealth.” “To accomplish the objective of consolidation, it is directed that all IT personnel and organizations be aligned to report to the Executive Director of COT. This alignment will continue until such time as there is a directed reorganization directly under COT or delegated authority to the agency... All IT contracts and purchases will be transferred to COT... “

COT Delivery Model

Impact Reorganize COT from a Vertical, Business Aligned Organization, to a Horizontal Functional Model Assess IT in Commonwealth Consolidate where it makes sense Absorb the State Printing Office Assume responsibility for all print services Consolidate as appropriate Implement Statutory Responsibilities Provide Governance Over IT Spending and Projects Reduce IT Spending by $30 Million in 3 Years

IT Reorganization Agencies Assessed to Date Finance, Justice, Commerce, GOLD and Transportation Finance (including Revenue) Consolidated in FY 2005 Next Steps: Commence review of all requests for IT expenditures Complete assessment of other Executive Agencies Draft and Coordinate a Consolidation Plan Address: Exceptions (In/Out of Scope) Timelines Procedures & Standards Asset Transfer Personnel Issue a Strategic Plan for IT in the Commonwealth

Conclusions Slow and deliberate change Avoid knee jerk reactions to order Minimize impact on personnel –Route requests to COT –Brief your cabinets and people that change is coming –Be ready to host assessment teams This is a team effort – success depends on all of us working together