Integrated Student Information System (ISIS) Program March 26, 2004 User Group Meeting Communications Strategy

2 Agenda 8:30 – 9:15 Refreshments »Introduction (Douglas Trelfa) 9:15 – 10:00 Welligent ( Dan Cruz, Jack Kelanic ) »Overview and Demo »Questions and Answers 10:00 – 10:20 Break 10:20 – 10:45 Large Group Review ( Douglas Trelfa ) »User input from 2/13/2004 User Group Meeting »Proposed meeting schedule for next 12 months »Presentation of ISIS project website »Overview of communication strategy 10:45 – 12:00 User Group Breakout Activities (UGLs) »Communication Message: What is ISIS? »Communication Strategy: How do we get the message of ISIS to school-based users? 12:00 – 12:30 Networking

3 Introduction: Second ISIS User Group Goals for today: –Overview and demo of the Welligent system, with a chance to ask some questions –Review input from last session –Participate in working sessions on communicating the what and why of ISIS to school-based users General Housekeeping

4 Welligent Session Dan Cruz, Jack Kelanic Overview and Demo of Welligent System Questions and Answers

5 Large Group Presentation Review of user input from 2/13/2004 User Group Meeting Review of meeting schedule for next 12 months ISIS Project Website Proposed communication strategy

6 Communications Challenges Goal: Providing school-based users with appropriate information about ISIS Challenges: Large number of users Many different types of users Heavy workload at schools Information inundation Other priorities

7 Proposed Communication Strategy Introductory Campaign –Vision and description of ISIS –Benefits and rationale –Keys dates –What schools can do to prepare Pre-Implementation Campaign –What schools can expect –High level implementation timeline –Training availability –Implementation roles at the schools Implementation Campaign –Detailed implementation and training schedule –Details on trouble resolution process

8 Proposed Communication Methods Active/Passive Mix –Face-to-face meetings –Newsletters and website –FAQs Media Mix –Presentations (District-wide organizational meetings) –Internet (ISIS website, , FAQs, electronic newsletters) –Broadcast (KLCS, Board of Education meetings)

9 Proposed Communication Timing Introductory Campaign --Vision and description of ISIS --Benefits and rationale --Key dates --What schools can do to prepare Pre-Implementation Campaign --What schools can expect --High level implementation timeline --Training availability --Implementation roles at the schools Implementation Campaign --Detailed implementation and training schedule --Details on trouble resolution process Website, FAQs, lausd.net Months before implementation of Phase 1: Attendance and Mark Reporting Methods KLCS Board of Education ITAF Year Round Principals Focus of Achievement Board of Education EPO SPO KLCS Board of Education SPO SIS Newsletters ITAF Implementation school group meetings Principals Meetings Union Newsletters Local District Newsletters Secondary AP Director Meetings

10 User Group Breakout Sessions Communication Content: What to include in the communication Communication Timing: When and how often to communicate Communication Media: What media to use to communicate

11 General Housekeeping Set up accounts through LAUSD Parking validation Payment of substitute teachers Handouts