CHANGES IN THE CONTINUATION FUND STRUCTURE (3 AND 4 FUNDS)

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Presentation transcript:

CHANGES IN THE CONTINUATION FUND STRUCTURE (3 AND 4 FUNDS)

Some titles not shown asi3 fund titles spreadsheet Amount expended for each title Total of e-prices for asi3 titles How E-prices were determined tconnell.CMF050720, p.1

Some titles not shown asi3 fund titles The total of all e-prices for asi3 titles is the “start of year encumbrance” for 2005/06 Excerpt from asi3 fund activity report 6/16 thru 7/1/05 How encumbrances were calculated tconnell.CMF050720, p.2

asi3 ASIAN STUDIES 3 FUND ACTIVITY REPORT, FY06 6/16 thru 7/1/05 Appropriation = Start of year encumbrance + Carry Forward CURRENT BAL = Free Balance Start of Fiscal Year Activity Report tconnell.CMF050720, p.3 Start of year encumbrance for 2005/06 Definition: encumbrance = money committed

Some titles not shown asi3 fund titles spreadsheet B Last updated: Created: Revision: LANG: 03 LOCATION: mai 05 BIB LVL: s 07 BCODE3: z 02 SKIP: 0 04 CAT DATE: MAT TYPE: s 08 COUNTRY: be CAT-AS-MONO PUBLICATIONS DE L'INSTITUT ORIENTALISTE DE LOUVAIN _______________________________________________________________ O Last updated: Created: Revision: ACQ TYPE: p 08 SUB STAT: - 14 ORD NOTE: - 20 STATUS: d 02 LOC: mai 09 SUPPRESS: s 15 ORD TYPE: t 21 TLOC: - 03 CDATE: E PRICE: $ RACTION: - 22 VENDOR: zswbk 04 CLAIM: - 11 FORM: u 17 RDATE: LANG: fre 05 COPIES: 1 12 FUND: asi3 18 RLOC: c 24 COUNTRY: be 06 CODE1: - 13 ODATE: BLOC: c 25 PIECES: 1 07 MISC: d PDATE INV DATE & NO. AMOUNT VOUCHER NOTE 56 PAID S $ PAID S $ vol. 52 (2003) 58 PAID S $ AMT PAID $ E PRICE: $43.04 Abbreviated Order record PDATE: (11.8% more than 2004/05) E-price compared to Amount Paid tconnell.CMF050720, p.4

When Title is Paid in OSCAR tconnell.CMF050720, p.5 asi3 fund is updated Amount paid added as expenditure E-price subtracted from encumbrance The difference between the e-price and the FY05/06 amount paid is the inflation. This example: $48.13 – = $5.09 (11.8% inflation)

At start of year: Amount encumbered for a specific title Actual cost of title (amt pd) Encumbrance balance is reduced at time of payment (fewer dollars are committed); expenditure increases by paid amount; “free” balance goes down to pay the inflation Effects of Payment Transaction on Fund Expenditures tconnell.CMF050720, p.6

Appropriation - Expenditure – Encumbrance = Free Balance OSCAR -- Showing Payment Transaction on Fund tconnell.CMF050720, p.7 Before paymentAfter payment Change

SUMMARY: The e-price, $43.04, is taken from the encumbrance The price increase, $5.09, is taken from the free balance The free balance is used to pay the increased price/inflation for the serial. Effects of Payment Transaction on Fund Report tconnell.CMF050720, p.8