DIVISION III REQUESTS/SELF-REPORTS ONLINE: INTERPRETATIONS, WAIVERS AND VIOLATIONS Kristin DiBiase Faith English Kelly Groddy

Agenda What is RSRO? Navigating the system. Making your case. Filing a request or self-report. Interpretations submissions. Practice activity.

Technical problems? For the best learning experience, please go to ncaa.org in your browser now.ncaa.org My Apps and Single-Source Sign-On: RSRO:

WHAT IS RSRO?

What is RSRO? NCAA Requests/Self-Reports Online (RSRO) is a membership- wide system that helps institutions stay in compliance with NCAA regulations by providing a means to ask interpretive questions, seek waivers of the legislation and report secondary infractions. Why use RSRO?  Faster service.  Subject-matter expertise.  Consistent information.  Easier record keeping.

NAVIGATING THE SYSTEM

How do I get there? ncaa.org

How do I get there? Single-Source Sign-On

How do I get there? – My Apps

If you need access: Supplement No. 1: Single-Source Sign-On Quick-Start Guide.

If you need access: System administrators:  Go to ncaa.org and click the "My Apps" link.  "Users" tab in toolbar.  Select a name from the "Users" tab.  "Access To" drop-down menu.  Highlight applications to give user access.  "Add Application Access". System administrators must also give themselves access.

RSRO Disclaimer

RSRO Home Screen

Request or Self-Report Tab

Common Division III Case Types Interpretations requests. Secondary/Level II violations. Legislative relief waivers. Student-athlete reinstatement requests. Membership requirements waivers (Bylaw 20). Season-of-participation waivers. Extension of eligibility requests. Hardship waivers (independent institutions only). Appeals of hardship waiver decisions.

Case Wizard

WAIVERS: BEFORE YOU FILE

What do I need? Supplement No. 2: Pre-Submission Checklist.

Previously Approved Waivers A March 7, 2016, education column provides a list of previously approved waivers that institutions are permitted to use. Designed to reduce bureaucracy and increase efficiency by empowering institutions in limited circumstances. Institutions may self-apply the waivers and do not need to apply for a legislative relief waiver, but must notify their conferences of any self-applied waiver at least quarterly. If the circumstances of your situation do not match the list exactly, you must apply for a legislative relief waiver.

Things to Remember for Secondary Violation Reports  Importance of self-reporting.  Eligibility consequences.  Creating a related case.  AMA interpretations.  Bylaw cites.  Required signature and conference edit.  Attaching relevant documentation.

Case Precedent Search

MAKING YOUR CASE

Making Your Case There are many different types of waivers, but the general approach to each is the same. A well-prepared waiver should do three things: Clearly explain and advance your best arguments. Provide information that supports those arguments. If possible, provide information to counter any weaknesses in your case.

Provide the facts.  What do you want to do?  Which bylaw is preventing you from doing it?  How is that rule preventing you from doing what you want to do? Explain mitigating circumstances.  What elements of your situation are unique?  What elements of your situation demonstrate that the appropriate action is to provide a waiver? Review information standards, guidelines and directives and use them to frame your case. Making Your Case

Information standards.  Specific documentation is required for different scenarios.  Rule of thumb: provide proof to support anything you claim. Directives: staff are required to deliberate in a prescribed manner.  Example: graduate transfers. Guidelines: staff are given guidance, but have the ability to consider additional mitigating circumstances.  Example: military involvement. “Bedrock” elements: intent of the legislation; Division III philosophy; competitive advantage. Supplement No. 3: Legislative Relief Waiver Guidelines and Directive.Legislative Relief Waiver Guidelines and Directive Making Your Case

SUBMITTING A WAIVER REQUEST OR SELF-REPORT

Working Within a Case Click the chevrons to move among the sections of the case. A request can be completed over more than one sitting. Click “save” or “save and continue” before moving to another section. “Generate PDF” - view a copy of what your case submission looks like based on whatever you have already completed.

Submit a Request or Self-Report Step 1: General Information. Step 2: Case Information. Step 3: Case Documentation. Step 4: Signatures. Step 5: Contacts and Submission.

Step 1: General Information

General Information

Adding Legislation

NCAA ID Enter your SA’s ID number and information, or look for your SA’s ID number by clicking on the “don’t know” link.

NCAA ID If a SA registered with the NCAA Eligibility Center or a previous institution, there will already be an ID available. Review to verify that this is your SA.

Create an NCAA ID If there is no number listed, you must create an ID for the SA. ************************************

General Information

Step 2: Case Information

Case Information

Step 3: Case Documentation

Step 4: Signatures

Step 5: Contacts & Submission

ASKING AN INTERPRETIVE QUESTION

Asking an Interpretive Question Step 1: General Information. Step 2: Case Information. Step 3: Case Documentation. Step 4: Contacts and Submission.

Step 1: General Information

General Information

Steps 2 and 3: Case Information and Documentation

Step 4: Contacts and Submission

Additional RSRO Resources

REQUESTS AND SELF-REPORTS: PRACTICE ACTIVITY

Practice Submissions Work with your group to submit a waiver based on the information in Supplement No. 4. At the end, please do not click to submit the case. To access the Supplement No. 4 documents for uploading into your case, go to this link:

PRACTICE ACTIVITY RESULTS

Case Wizard

Step 1. General Information

Legislation Search

Precedent Search

Search Results

Legislative Relief Guidelines.

Bylaw Directive

Step 2: Case Information

Step 3: Case Documentation

Step 4: Signatures

Step 5: Case Contacts and Submission

Questions?

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