SURGE WORKSHOP XV, NOVEMBER 2015 SURGE Deployment Mechanism

 “ …ensures the rapid deployment of SURGE Advisors as part of UNDP’s immediate crisis response.” A stand-by Roster of UNDP staff that trains, activates, deploys, monitors and evaluates SURGE Advisors Contains 223 active and 80 parked SURGE Advisors in 23 key profiles with pre-defined TORs Managed by CRU’s Rapid Response and Preparedness Team Sourced competitively

Aid Coordination Advisor Communications Specialist Community Infrastructure Advisor Country Director Debris/Waste Management Advisor Employment Generation Advisor Enterprise Recovery Advisor Field Security Advisor Finance Specialist Gender Advisor Human Resource Specialist Humanitarian Pooled Fund Advisors ICT Specialist Livelihoods Recovery Specialist – Cash Based Initiatives National Recovery Planning and Coordination Operations Management PDNA Coordinator Procurement Specialist Project Manager Recovery Advisor Recovery Advisor – Core Government Functions Resource Mobilization Advisor UN Coordination Specialist Human Resources: SURGE Profiles

Field work experience in crisis countriesStrong technical skills in one of the SURGE profiles Inter-personal, team work, communication and stress management skills Proven ability to deliver on time, under high pressure Knowledgeable, FLEXIBLE, creative, and accountable (e.g. can hit the ground running) Embodies UNDP’s commitment to crisis response Characteristics of a SURGE Advisor

Role of a SURGE Advisor Assess the situation, adapt to the local context and become operational Deliver according to the TOR, and as needed by the Country Office Work with the Country Office colleagues (and within the SURGE team if deployed as part of Planning Mission) Communicate and report results to the Country Office (while keeping HQ Management Team/Crisis Board up-dated)

Based the declared crisis level, the two available assignment modalities are determined in accordance with the level of immediate response: Assignment Modalities Individual SURGE Advisor/s SURGE Planning Team Broader framework structure CO team structure Assignment Duration: From 1 week to a maximum of 3 months.

Release of Advisor initiated in accordance with SOPs and activated by Director of BCPR/Assistant Administrator through to releasing CO** Releasing CO confirms availability of Advisor within 24 hours. Deployment Coordinator facilitates the deployment of SURGE Advisor (and reports accordingly) A SURGE Advisor can decline a deployment request only for extreme personal reasons. (implications ) Mobilization& Assignment cycle starts ** Excerpts: “STANDARD PROCEDURES FOR THE DEPLOYMENT OF SURGE ADVISORS”, BCPR, 2010** Excerpts: “STANDARD PROCEDURES FOR THE DEPLOYMENT OF SURGE ADVISORS”, BCPR, 2010 Assignment Procedures

Mobilization & Assignment Cycle Request from CO received Level of response (1, 2 or 3) Profiles identified TORs endorsed Deployment Mechanism activated Request & assignment defined 1 Release confirmed Advisor/s’ release secured Reporting lines, TORs, timeline, funding agreed Team leader assigned if SURGE Planning Mission 2 Preparations Pre-deployment measures Crisis-related information package shared Logistical support arranged (hotel/visa etc.) 3 Deployment TORs amended at CO Team: Division of labor identified Advisors embedded in the CO Assigned duties implemented Hand over planned (national staff, UNV, consultants, etc) 4 Hand-over 5 Outputs delivered Outstanding tasks identified and assigned End of assignment briefing Mission report prepared Lessons Learnt 6 Mission results’ reviewed Lessons learned identified

What is next ? Be ready and remain on stand-by even if you haven't heard from us in some time Double-check your vaccination booklet, passport and UNLP validity Organize your work to allow for a quick departure (shadow your functions) PREPARE – Money, IT, Comm devices, clothing, adapters, situation on the ground etc. Stay in touch and make sure the Rapid Response Team in NY has your latest contacts

UNDP’s Crisis Response Website.  A cooperate toolbox with entry points to issues such as Personal support Security Standard Operating Procedures Fast Track procedures Financial support etc.  Is a one-stop shop for COs to better respond to the additional demands that arise out of conflict or disaster – UNDP Crisis ResponseUNDP Crisis Response