Microsoft Office Illustrated Creating a Web Publication

2Microsoft Office Illustrated Understand and plan Web publicationsUnderstand and plan Web publications Create a new Web publicationCreate a new Web publication Format a Web publicationFormat a Web publication Modify a Web formModify a Web form Objectives

3Microsoft Office Illustrated Objectives (cont.) Add form controlsAdd form controls Preview a Web publicationPreview a Web publication Convert a Web publication to a Web siteConvert a Web publication to a Web site Send a publication as an Send a publication as an

4Microsoft Office Illustrated Introduction You can customize a pre-made design to make a Web page or convert an existing publication to a Web pageYou can customize a pre-made design to make a Web page or convert an existing publication to a Web page Publisher also allows you to convert a publication to an Publisher also allows you to convert a publication to an

5Microsoft Office Illustrated Understanding and Planning Web Publications The World Wide Web is a collection of electronic documents available via a global network called the InternetThe World Wide Web is a collection of electronic documents available via a global network called the Internet Web pages are documents that make up a Web site, which is a group of associated Web pagesWeb pages are documents that make up a Web site, which is a group of associated Web pages Web browsers are the software that allow users to view Web sitesWeb browsers are the software that allow users to view Web sites All Web sites are written in a programming code called HTML (HyperText Markup Language)All Web sites are written in a programming code called HTML (HyperText Markup Language)

6Microsoft Office Illustrated Understanding and Planning Web Publications Publisher lets you create a Web page without using HTML codesPublisher lets you create a Web page without using HTML codes A storyboard is a detailed outline of a Web site, and you should use one to plan your site before startingA storyboard is a detailed outline of a Web site, and you should use one to plan your site before starting A hyperlink (or link) is text or a graphic that takes you to another site or location in a site when you click itA hyperlink (or link) is text or a graphic that takes you to another site or location in a site when you click it A Navigation Bar is a set of links displayed in the same place on each page of a site that takes you to the most important pages on the siteA Navigation Bar is a set of links displayed in the same place on each page of a site that takes you to the most important pages on the site A Web form includes areas for text input and can be submitted over the WebA Web form includes areas for text input and can be submitted over the Web

7Microsoft Office Illustrated Publishing a Web Site Publishing a Web site stores the files on a Web server, known as a hostPublishing a Web site stores the files on a Web server, known as a host A Web server is always connected to the Web, so anyone with Internet access can view your siteA Web server is always connected to the Web, so anyone with Internet access can view your site All Web servers have a size limit, so keep the size in mind when adding graphics to your siteAll Web servers have a size limit, so keep the size in mind when adding graphics to your site

8Microsoft Office Illustrated Creating a New Web Publication You can create a new Web publication using the Web Sites category in the Publication Types listYou can create a new Web publication using the Web Sites category in the Publication Types list The Web Site Options section of the Format Publication task pane lets you choose navigation bar placement, add pages, font and color schemes, and other formatting optionsThe Web Site Options section of the Format Publication task pane lets you choose navigation bar placement, add pages, font and color schemes, and other formatting options

9Microsoft Office Illustrated Creating a New Web Publication Some Web page types you can insertSome Web page types you can insert

10Microsoft Office Illustrated Creating a New Web Publication Web site designs in the Publication GalleryWeb site designs in the Publication Gallery

11Microsoft Office Illustrated Formatting a Web Publication Ways to format a Web publication include:Ways to format a Web publication include: Replacing placeholder text and graphicsReplacing placeholder text and graphics Resizing, deleting, and moving objectsResizing, deleting, and moving objects Formatting font type and sizeFormatting font type and size Adding hyperlinksAdding hyperlinks To add a hyperlink, select the text to link, click the Insert Hyperlink button on the Standard toolbar, then choose a link location in the Insert Hyperlink dialog boxTo add a hyperlink, select the text to link, click the Insert Hyperlink button on the Standard toolbar, then choose a link location in the Insert Hyperlink dialog box

12Microsoft Office Illustrated Formatting a Web Publication In addition to the standard formatting options, there are some formatting tools available specifically for Web pages:In addition to the standard formatting options, there are some formatting tools available specifically for Web pages:

13Microsoft Office Illustrated Modifying a Web Form Forms can be used to collect information from visitors to your siteForms can be used to collect information from visitors to your site You can customize and reformat a form just like any other Web pageYou can customize and reformat a form just like any other Web page You can use option buttons, text input boxes, and list boxes to create your formYou can use option buttons, text input boxes, and list boxes to create your form You must choose an option for data submission before publishing your form pageYou must choose an option for data submission before publishing your form page

14Microsoft Office Illustrated Modifying a Web Form Sample modified Web form pageSample modified Web form page

15Microsoft Office Illustrated Adding Multimedia Components to a Web Publication Multimedia components include:Multimedia components include: Background fillBackground fill Sounds that will play when the page opensSounds that will play when the page opens Animated GIF files that will playAnimated GIF files that will play Video or other objectsVideo or other objects

16Microsoft Office Illustrated Adding Form Controls Each item in a form is a form controlEach item in a form is a form control There are 7 types of form controls:There are 7 types of form controls:

17Microsoft Office Illustrated Adding Form Controls You add or delete form controls as necessary to create the question types and labels for your formYou add or delete form controls as necessary to create the question types and labels for your form Form controls can be modified, such as a list box to show a default option selected or to show multiple choices at onceForm controls can be modified, such as a list box to show a default option selected or to show multiple choices at once

18Microsoft Office Illustrated Previewing a Web Publication Viewing a publication in a Web browser before publishing to the Web allows you to make sure your Web site appears the way you want it toViewing a publication in a Web browser before publishing to the Web allows you to make sure your Web site appears the way you want it to You can make any changes before publishing itYou can make any changes before publishing it Click the Web Page Preview button on the Standard toolbar to preview a Web pageClick the Web Page Preview button on the Standard toolbar to preview a Web page Test your links and view all pages in the browserTest your links and view all pages in the browser

19Microsoft Office Illustrated Previewing a Web Publication Preview of a home page in a browser:Preview of a home page in a browser:

20Microsoft Office Illustrated Converting a Web Publication to a Web site After previewing your publication in a browser and making any changes, you can publish it to an HTML fileAfter previewing your publication in a browser and making any changes, you can publish it to an HTML file The HTML file can then be posted on a network (either the Internet or an internal intranet) and viewed using a browserThe HTML file can then be posted on a network (either the Internet or an internal intranet) and viewed using a browser Changes made to the Publisher file after converting your publication to a Web site will not be made in the HTML file and you will have to republish to have changes take effectChanges made to the Publisher file after converting your publication to a Web site will not be made in the HTML file and you will have to republish to have changes take effect

21Microsoft Office Illustrated Converting a Web Publication to a Web site Click File on the menu bar, then click Publish to the WebClick File on the menu bar, then click Publish to the Web Use the Publish to the Web dialog box to create a folder and name your Web siteUse the Publish to the Web dialog box to create a folder and name your Web site To publish to an HTML file:

22Microsoft Office Illustrated Formatting Web Publications for Different Audiences Web pages created in Publisher can be viewed using different browsers:Web pages created in Publisher can be viewed using different browsers: Internet ExplorerInternet Explorer Netscape NavigatorNetscape Navigator Mozilla FirefoxMozilla Firefox Some features such as tables and cascading style sheets will not appear if using early browser versionsSome features such as tables and cascading style sheets will not appear if using early browser versions Keep these features to a minimum if you are not sure of the browser type of your target audienceKeep these features to a minimum if you are not sure of the browser type of your target audience

23Microsoft Office Illustrated Sending a Publication as an You can send a publication via as either an message or as an attachmentYou can send a publication via as either an message or as an attachment You must use Microsoft Outlook or Outlook Express to send a publication as an messageYou must use Microsoft Outlook or Outlook Express to send a publication as an message Sending a publication as an attachment sends it as a file that needs to be opened in PublisherSending a publication as an attachment sends it as a file that needs to be opened in Publisher

24Microsoft Office Illustrated Sending a Publication as an When sending a publication as an e- mail, it is important to preview it and also to send yourself a test copyWhen sending a publication as an e- mail, it is important to preview it and also to send yourself a test copy Design Checker can identify areas that need to be fixedDesign Checker can identify areas that need to be fixed Many programs can display formatting, graphics, and links in an messageMany programs can display formatting, graphics, and links in an message

25Microsoft Office Illustrated Sending a Publication as an To send a publication as an To send a publication as an Click File on the menu bar, point to Send , then click one of the three options:Click File on the menu bar, point to Send , then click one of the three options: Preview Preview Send as MessageSend as Message Send Publication as AttachmentSend Publication as Attachment

26Microsoft Office Illustrated Sending a Publication as an When sending a publication as an , the Outlook toolbar displays:When sending a publication as an , the Outlook toolbar displays: Enter address here Send button Click to view potential design errors

27Microsoft Office Illustrated Converting a Print Publication to a Web Site When you convert an existing print publication to a Web site, each page in the publication becomes its own Web pageWhen you convert an existing print publication to a Web site, each page in the publication becomes its own Web page You can easily add a navigation bar and other linksYou can easily add a navigation bar and other links You will need to reposition some objects and create links to a navigation barYou will need to reposition some objects and create links to a navigation bar

28Microsoft Office Illustrated Converting a Print Publication to a Web Site To Convert a print publication to a Web site:To Convert a print publication to a Web site: Click Convert to a Web Publication at the bottom of the Publisher Tasks task paneClick Convert to a Web Publication at the bottom of the Publisher Tasks task pane Follow the Wizard to save the publication as a new file and other optionsFollow the Wizard to save the publication as a new file and other options

29Microsoft Office Illustrated Summary Creating a Web page from scratch or from an existing publication is easyCreating a Web page from scratch or from an existing publication is easy Publisher has many tools, templates, and Wizards that let you make Web pages without having to know HTMLPublisher has many tools, templates, and Wizards that let you make Web pages without having to know HTML It is important to preview a Web page or before you publish or send itIt is important to preview a Web page or before you publish or send it