Transfer Order Excess Personal Property Michelle Ross Sheila Hensley Barbara Carson

 The Standard Form 122 is used by executive agencies to submit transfer orders required by the Code Federal Regulations (41 CFR 101–43.309)  This form is used for transfer to other government agencies, donation to schools, and universities 2

 The PC signs next to their name in block 5, PAO signs in block 7 and Gaining Agency signs in block 9a  PPMB will review, approve and assign an Order Number after all signatures have been obtained  The person in block 4 should be the person that signs in block 9. Point of contact is in block 6  The person receiving the asset signs and dates in block 10 3

 Block 1 - PPMB enters report number (Final Approval)  Block 2 - NOAA PC enters date Format: MM/DD/YYYY (i.e. 01/01/2013)  Block 3 - Enter the complete address of the appropriate GSA regional office (GSA office where property is located)  Click on Contact Links, Area Property Officers  Block 4 - Enter gaining school/agency’s name, Name of Principal or Person of Authority accepting property and phone number  Block 5 - Enter NOAA/LO, and address, PC’s custodial number, name, phone number and signature (AAC-POC is your LOR) 4

 Block 6 - Enter shipping address, name and phone# of point of contact  Block 7 - Enter location of property (building number, etc.) and PAO Name and signature  Block 8 – Enter shipping instructions (gaining agency incurs all cost), additional information if needed or N/A  Block 9a - Signature of person of authority must match block 4  Block 9b - Title of person signing (print)  Block 9c – Date signed  Block 10 – Signature and date of person picking up assets  Block 11 - N/A  Block 12 - N/A 5

 Block 13(a) - Enter bar code  Block 13(b) - Enter line item # (in sequence – 001, 002, 003)  Block 13(c) - Enter description, Manufacture, Model #, S/N, FSC, Condition Code and ACQ Date. (Must match Sunflower and all information is located on the Maintain Asset Screen)  Block 13(d) - Enter “EA” (if other than ea. Contact PPMB for guidance)  Block 13(e) - Enter “1” for each entry  Block 13(f) - Enter Acquisition Cost  Block 14 - GSA or PPMB approval 6

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 Statement for Computers for Learning: EO Computers for Learning  Statement for Scientific: Stevenson-Wydler Technology Innovation Act – 1980 Transfer federally owned or originated (non-classified) technology for research & development (15 U.S.C (i)  Statement for Transferring to another Government Agency: Must include a strong justification statement regarding the need of the transfer 8

COMPUTERS FOR LEARNING 9

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STEVENSON-WYDLER TECHNOLOGY INNOVATION ACT 11

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TRANSFER TO ANOTHER AGENCY 14

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1. A separate transfer order is required for each property location (different states or custodial areas) 2. The transfer order will be prepared by the losing agency (Property Custodian) 3. Donation to school or university requires: Letter from school or university on their letterhead 4. Before assets are picked up the bar codes must be removed from the assets 5. Used when Non Accountable items are transferred to another Agency 6. Your POC for Activity Address Code (AAC) is your LOR 16

NON ACCOUNTABLE 17

Q. I've transferred technology equipment under the "Stevenson-Wydler Technology Act" to a university – is that still permissible? A. The Stevenson-Wydler Technology Act of 1980 is still allowed. Q. Why are we using the original acquisition cost, when the equipment has depreciated? A. Personal Property does not depreciate. That is a finance skill. Since we are removing the asset from NOAA inventory depreciating is not required. 18