Scoring & Entering Data in 24 Hours Dr Kim Walker & Mrs Kath Deans

Aberdeen NHS Education for Scotland (NES) Dundee Edinburgh Glasgow CRIEFF

Scotland Foundation School 4 Deaneries 803 Programmes 55 Foundation Programme Directors

Perfect Preparation Prevents Poor Performance

Who Makes it Work?  Foundation School Director  Chief Assessor  Foundation Programme Officers  Deanery Administrative Staff  Foundation Programme Directors  Medical School Staff  Educational Supervisors  Deanery Sessional Staff  IT Officer

Prior Preparation Venue Date Recruitment of Scorers Scoring Panels Application Paperwork Administrative Tasks Programme of Day Check! Check! Check! Chocolate Supplies

Venue/Date

Scorers/Scoring Panels  All Foundation Programme Directors – 3 Line Whip!  Medical School Staff  Educational Supervisors  Deanery Sessional Staff Scoring panels constitution compiled by Chief Assessor and agreed in advance. 851 Applications 80 Scorers (40 panels)

Application Paperwork/Admin Tasks Deanery Specific Responsibilities  North – Printing of all applications  East – Computers, printers, paper  South-East – All stationery  West – Badges, attendance sheets, certificates

Programme of Day - Front of House 9.30am – Coffee & Registration (Breakfast Rolls) 10.00am – Training 11.00am – Coffee (Biscuits) 11.15am – Start Scoring 12–2.00pm – Staggered Lunch! 2.00pm – More Scoring 3.30pm – Coffee (Pastries) 3.45pm – Even More Scoring 5.00pm – Scoring Finishes (Last Person Goes Home)

Programme of the Day - Behind the Scenes  8.30am – Set up registration  9.00am – Set up rooms  9.30am – Set up computers  10.00am – Coffee (Biscuits)  10.30am – Calm before the storm!  11.00am – Work! Work! Work!  1.00pm – Lunch  2.00pm – Work! Work! Work!  6.00pm – Gin & Tonic

Data Entry 6 Computers (4 + 2) Printer 10 Admin Staff IT Officer

Advantages  All applications dealt with in the same way  Consistent process from calibration/training to scoring  On departure, satisfaction the process is complete  The scorers give positive feedback on the process  Development of team working and mutual respect

What Makes it Work?  Suitable, central, large venue with WiFi  FPDs expected to attend  Prior organisation  Sufficient administrative back up  Enthusiasm of scorers  Team approach  Camaraderie/informal networking  Good food  Chocolates

Even though it was hard work, roll on next year!