ICWES 16 Bid Proposal Motion and Discussion Regarding SWE Hosting ICWES 16 in 2014 in Los Angeles, CA Gail G. Mattson, P.E. SWE Representative to INWES , ,

Agenda  Discussion of seven topics in Bid Proposal sent out April 2, 2011  Statistics from ICWES 13 & 14  Proposed Motion  Questions?

Discussion - History ICWES was originally conceived by SWE in 1958 SWE hosted ICWES1 in 1964 in New York SWE hosted ICWES7 in 1984 in Wash, DC Had been organized by an International Committee until INWES was formed in 2003 SWE had considered ICWES12 in 2002

Discussion - Strategic International component of SWE’s vision has grown in Strategic Plans since 1998 SWE is seen as influential leader in the global women engineering environment Goal #4 – Inclusive Global Community Also supports International Membership Taskforce and members working abroad Sharing Best Practices on a global scale!

Discussion - Logistics ICWES will be integrated into SWE National Conference format with parallel track 500 to 750 international attendees Modify registration and add area tours Few additional ICWES Events Few INWES Events – BOD and AGM SWE events with international theme

Discussion - Resources Committee of SWE & INWES volunteers Paper/poster abstract reviews INWES and ICWES events planning International fundraising for travel support International corporate support Interface with Convention Management Travel/Tours assistance

Discussion - Financial INWES provides $US 5,000 seed money SWE & INWES establish MOU to delineate responsibilities and overage allocation INWES assists with fund raising INWES would handle travel grants SWE signs contracts INWES handles international paperwork

Discussion - Support INWES Directors and Volunteers SWE Past Presidents SWE LA and OC Section members SWE LA area Collegiate Section members SWE International members Need to recruit another ~20 volunteers Convention Management staff?

Discussion – Bid Package Follow INWES Bidding Process Can use some materials from this proposal Use LA & OC proposal for ICWES12 Use several Past Presidents again Interface with Convention Management and SWE HQ staff Due May 15 th INWES Board meets on May 19th

ICWES 13, August 2005, Korea # of attendees: 743 persons # of countries represented: 49 countries Program: 183 oral sessions, 28 plenary and 123 posters Donations/Sponsorships/In-Kind Support: $USD 489,000 Registrations: $USD 130,000 Total Expenses: $USD 619,000 Volunteers: 40 committee members and numerous university students Sponsors: Korean Ministry of Science and Technology, Seoul Metropolitan Government, Samsung Electronics, SK Telecom, POSCO

ICWES14, July 2008, France # of attendees: 500 persons # of countries represented: 60 countries Program: 130 oral sessions, 11 plenary, and 50 posters Donations/Sponsorships/In-Kind Support: $ USD 838,565 Registrations: $ USD 136,545 Expenses: $ USD 541,110 Volunteers: 31 committee members & 34 university students List of Sponsors: European Common, Seventh Framework Program, Region Nord-Pas De Calais, UNESCO, Ministere De L’Enseignement Superieur, Ministere Du Travail, Des Relations Sociales, EADS, Google, Areva, Ville De Lille, Polytech Lille, USTL, Audi, L’Oreal Foundation, CCC Gran Lille, Transpole, GE Energy, WFEO/FMOI, Universite Lille

Proposed Motion The Society of Women Engineers (SWE) should prepare and submit a bid to the International Network of Women Engineers and Scientists (INWES) to host the Sixteenth International Conference of Women Engineers and Scientists (ICWES16) in conjunction with the SWE National Conference already selected for Los Angeles, CA in October 2014.

Questions? ICWES 16 Bid Proposal