2. Submit laboratory booking form Requestor (external/internal) Manager/ Lab Engineer/ Technical Assistant/ Technician 5. Requestor to Propose a new date or time 4. Check the availability of labs YES NO 6. Key in to Resource Booking System, and distribute the duty to respective person-in-charge 1.External YES NO 3. Booking through or phone call Revision: 0.0Effective Date: Version: 1.0 Doc. No: MMU/ACAD/SOP&WI-11 FACULTIES LAB BOOKING AND KEY MANAGEMENT ACADEMIC DIVISION PAGE 1 of 3 START END 7. Key to be surrendered ? 8. Fill up Key Request Form and obtain approval 9. Surrender the key and record in the logbook 10. Return the key 11. Keep the key and update logbook YES NO

Ref. No.DescriptionForm/Report 1, 2, 3External requestor (staff from other faculty or unit) is required to submit the Laboratory Booking Form to Manager/Lab Engineer/Technical Assistant/Technician at least 3 working days before the event. Internal requestor may request through or phone to Manager/Lab Engineer/Technical Assistant/Technician at least 3 working days before the event. Internal requestor may request through or phone to Manager/Lab Engineer/Technical Assistant/Technician at least 3 working days before the event. For the request through phone call need to make confirmation of booking via . Laboratory Booking Form 4Based on the request, the Manager/Lab Engineer/Technical Assistant/Technician will check the availability of the lab and inform the requestor. 5If the requested lab is not available, the requestor shall re-propose a new date or time. Revision: 0.0Effective Date: Version: 1.0 Doc. No: MMU/ACAD/SOP&WI-11 FACULTIES LAB BOOKING AND KEY MANAGEMENT ACADEMIC DIVISION ) PAGE 2 of 3

Ref. No.DescriptionForm/Report 6, 7, 8The Manager/Lab Engineer/Technical Assistant/Technician to assign duty to the respective person-in-charge. The requestor is required to follow the lab’s policy and guidelines to ensure that the security and safety measures are adhered. In the event where the manager decided to pass the key to the requestor due to after office hours or weekend event, the requestor will be required to fill up the Key Request Form and obtain approval from the Dean / Deputy Dean. Key Request Form 9The approved form shall be submitted to the Manager/Lab Engineer or the authorized technician when the requestor collect the key. Manager/Lab Engineer/Technical Assistant/Technician shall sign the form and record in the logbook. The form shall be filed by the Manager/Lab Engineer/Technical Assistant/Technician. If the event is beyond the office hour or working day, the Lab Engineer or the authorized technician shall check the lab before the event to ensure it is in good condition. The Lab Engineer or the authorized technician shall also check the lab after the key is returned. 10, 11The key must be returned to the office the next working day after the event. The requestor and receiver to sign the form and the Manager/Lab Engineer/Technical Assistant/Technician shall update the logbook. Revision: 0.0Effective Date: Version: 1.0 Doc. No: MMU/ACAD/SOP&WI-11 FACULTIES LAB BOOKING AND KEY MANAGEMENT ACADEMIC DIVISION PAGE 3 of 3