A GUIDE FOR THE SPECIFICATIONS AND PAYMENT OF STOCKPILED MATERIALS Kevin Hanlon, PE Civil Engineer II Contracts Section

Step 1 is to select the contract list located Under the “File” tab Step 2 is to highlight the contract that the stockpile payment is to be assessed towards

Step 1: Select the ‘stockpile” icon Step 2: Select the “Add” Icon

Click the “next” button

Step 1; click on the down arrow from the Stockpile Description Step 2; From the Stockpile Description window, select one of the Descriptions (It doesn’t matter which description, just pick one, and each Description can only be chosen once) and then hit Next.

From the Stockpile Description window, type the description of the stockpile, this will appear in under the “Comments” heading on the Stockpiles main page. For Example “stockpile payment for 503 reinf steel”

Enter the payment amount for the stockpile, if more than one stockpile transaction, enter the sum of all the bills. Must enter a Transaction Comment, then select “Next” at the bottom of the page.

Select the “Add Item” link and the item list for your contract will appear

Ensure that the Project number and Category are correct Select the item that the stockpile is going to be assessed towards by double clicking on the line item

If the Transaction Amount is for more than one stockpile item, add more items by selecting this add item link Input the Assigned Dollar Amount, if there is only one stockpile item, then the Assigned Dollar Amount will be equal to the Transaction Amount, if more than one stockpile item, the Assigned Dollar Amount will be the portion of the Transaction amount dedicated towards the highlighted Item on this page. Select “next” to continue

You must input either the “Recovery Factor” or “Recovery Quantity”. The Policy is to use the fastest Recovery Quantity available. Select “Finish” will save this Stockpile transaction

At this point the Stockpile Transaction is complete, The Stockpile payment will automatically appear on the next estimate and the recovery of the Stockpile payment will also occur automatically as quantities are posted towards the item(s).