Executive Steering Committee Program Advisory Committee December 18, 2014

2 Agenda  Welcome Back…CFO!  EBS Cost Allocation  EBS Updates  Status of Tickets

3 CFO Welcome Back!

4 EBS Cost Allocation Update and follow-up questions? Ralph Smith

5 EBS Updates

6 Stabilize FY 13 Projects, New Project Intake July – Aug Hot Pack Testing, Year-End Updates Sept - Dec Work on New Projects Jan - June EBS Annual Work Cycle Fiscal YearJulyJune Priority #1: Production support such as system availability, maintenance, security roles, training, etc. Priority #2: Keep system compliant with Federal/State laws, union rules, etc. HOT PACK, DCTU, Year-End Tax Updates Priority #3: Planned Work

7 Labor Contract Update Work in Progress: DCTU DCTU Seasonal and Park Rangers LOA PPCOA Captain and Commanders to Non Rep. Upcoming

8 HR Processes & Forms Sick Time Phase 2 HR SAP Benefits DCTU Contract Changes Misc. LOA (PPCOA & Park Rangers) HCM Projects: Jan – June 2015 Dec 14Jan 15Feb15Mar 15Apr 15May 15Jun15

9 Process Improvement – Procurement Year-End 1099 Implement PSCD for OCT (Feb – June 2015) Consolidation of Applications…Parks, OMF Facilities BES Activity Allocation (Jan – June 2015) FILO Projects: Jan – June 2015 Dec 14 Jan 15 Feb15 Mar 15 Apr 15 May 15 Jun15

10 Projects Completed Jan 2014 – Dec 2014 Implementation of Labor Contracts - Learning Management Solution – Content Player Annual SAP Updates (Hot Patch Testing) Maintaining Employee Emergency Contact Information in SAP CAFR/Caseware Project – FY12 initial Build (4/30), FY13 Test (6/30), Prepare FY14 CAFR July through December (12/19) HR SAP Benefits – Deferred Compensation PBOT – Activity Allocation

11 Status of Tickets

12 EBS Open HelpDesk Tickets

13 Open Tickets by Functional Areas Assignment by Days < > 1 year Grand Total FILO HCM TECH/SEC9312 Grand Total

14 SAP Modules = by Days < > 1 YearTotal AP - Accounts Payable AR - Accounts Receivable1 337 BN – Benefits2 1 3 BOBJ - Business Objects CO – Controlling 11 2 FA - Fixed Assets12 3 FM - Funds Management FMLA - Family Medical Leave 1 1 GL - General Ledger LSO - Learning Solution 1 1 MM - Materials Management/Purchasing 11 2 OM - Organizational Management 11 PA - Personnel Administration PS - Project Systems 1 1 PY - Payroll-EBS TM - Time Management TR – Treasury 1 1 CityLink Portal Grand Total Outstanding Tickets by Modules

15 Thank you!