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2 REPAIR AND REPLACE (EXCHANGE) TERMS & ACRONYMS AAC – Acquisition Advice Code Asset = NSN = NIIN (as used in this briefing) Carrier – Commercial entity providing transportation Eligible Item –An item that meets Repair/Replace criteria. (see last slide) FSC – Federal Stock Class FSG – Federal Stock Group (1 st and 2 nd digits of FSC) MMAC (MMC in SAMIS) – Material Management Aggregation Code MRRL – Material Repair Requirements List NIMSC 5 - Nonconsumable Item Materiel Support Code, AF is SICA and another Service is PICA PICA – Primary Inventory Control Activity (Manages & controls the NSN) Requisition Number = Document Control Number (DCN) SICA - Secondary Inventory Control Activity (User of the NSN) UMMIPS – Uniform Movement and Material Issue Priority System

3 REPAIR AND REPLACE (EXCHANGE) BRIEFING OUTLINE REPAIR AND REPLACE (EXCHANGE)- OVERVIEW REPAIR AND REPLACE - APPROVAL PROCESS PREAUTHORIZED MATERIEL REPAIR REQUIREMENTS LIST (MRRL) MANUAL MRRLS REPAIR AND REPLACE (EXCHANGE) – STEP BY STEP PROCESS TIMELY SPARES & REPAIR SUPPORT

4 MAINTENANCE SUPPORT OVERVIEW  This Program is NOT “REPAIR/RETURN”!  REPAIR AND REPLACE (EXCHANGE) RETURN OF LIKE ITEM FROM STOCK Assets are NOT Serialized Control NSN issued from a USAF/DLA Inventory Repairable asset is ‘Exchanged’ for a Serviceable Asset MUST BE ON A “K” CLSSA CASE FOR PRE-AUTHORIZED Can be used on a “M” (“Q” OR “S” with “M” FOLLOW-ON Code on the ‘LINE’) however there must be an “APPROVED” MANUAL MRRL in SAMIS (QAID 175 “CONDITION = “A”). AVERAGE REPAIR COST BILLED TIMELY SPARES & REPAIR SUPPORT

5 REPAIR AND REPLACE (EXCHANGE) OVERVIEW SUMMARY OF PROCESS  CASE/LINE must be Coded “I” and have sufficient Funds to cover repair  Return Unserviceable asset must be ‘Eligible’ for the program.  Requires a Preauthorized MRRL or Approved Manual MRRL  SAMIS will Create an “H” Coded Due-Out Requisition ‘after’ returned asset is added to the Inventory.  “H”-Coded Due-Out Requisition follows Uniform Movement and Material Issue Priority System  Customer Billed Average Repair Cost TIMELY SPARES & REPAIR SUPPORT

6 REPAIR AND REPLACE (EXCHANGE) APPROVAL PROCESS ONLY Eligible NSNs May be Returned The ONLY Two Methods to authorize a return repairable A ‘current’ Preauthorized MRRL An ‘Approved’ Manual MRRL Pre-Authorized MRRL Visible in SAMIS QAID 175 (Most current status – can change overnight!) Quarterly 120 HIA MRRL Product on REPORT.WEB 120 HIA MRRL updated by SAMIS “Quarterly” Quantity is ‘UNLIMITED’ Items listed on the 120 HIA Product can be returned AUTOMATICALLY CAUTION – Check the SAMIS QAID 175 to see if ‘CONDITION’ is “A” ‘Approved’ MANUAL MRRL Required for items NOT on a Pre-Authorized MRRL Must be Approved “BEFORE” shipping asset back to the AF Repair Depot TIMELY SPARES & REPAIR SUPPORT

7 REPAIR AND REPLACE (EXCHANGE) MANUAL MRRLS MANUAL MRRLs: Used for ‘Eligible’ Items that are Not on the Pre-Authorized MRRL List Requires an “M” CASE/LINE or a “Q” or “S” Case with FOLLOW-ON “M” MANUAL MRRL requests are submitted by ‘COUNTRY’ Electronic Request (PREFERRED METHOD) INPUT an XD6-1 Manual MRRL Request transaction into: STARR PC using Quick Access ID (QAID) ‘MRREQ’ SAMIS using Quick Access ID (QAID) ‘MRREQ’ to CCM/Case Manager Slower process since AFSAC acts as the “MIDDLE MAN” SAMIS Transmits the MRRL REQUEST to the ALC FOCAL POINT ITEM MANAGER REVIEWS REQUEST Disapproved or Approved TIMELY SPARES & REPAIR SUPPORT

8 REPAIR AND REPLACE (EXCHANGE) MANUAL MRRLS (cont) Two ways to determine Approval or Disapproval REPORT.WEB Products: 120 HIA- Qtr MRRL - Total List of Preapproved and Manual MRRLS (quarterly) 122 HIC- MRRL - Manual MRRL Suspense File 123 HID- Qtr MRRL - MRRL Non-Acceptance List (Disapproved with reason) 124 HIE- Qtr MRRL – MRRL Acceptance List (shows:) Case & Line, Entry Date, Expiration Date, Requested Qty and Authorized Qty Unit Repair Cost, Ship-To DODAAC, ALC and Issue Priority 122 HIC,123 HID and 124 HIE are produced as MRRLs are created Report.Web can send these via to Country! SAMIS QAID 175 Shows all the MRRLs (Preapproved & Manual) past & Present Shows the same info as 122 HIC,123 HID and 124 HIE TIMELY SPARES & REPAIR SUPPORT

9 REPAIR AND REPLACE (EXCHANGE FLOW CHART COUNTRY ENSURES MONEY IS AVAILABLE ON REPAIR AND REPLACE CASE COUNTRY OBTAINS APPROVAL TO RETURN ITEM FOR REPAIR (PRE-AUTHORIZED HIA LISTING OR MANUAL MRRL HIE APPROVAL) ALC REPAIR SOURCE RECEIVES ASSET AND INPUTS D6E RECEIPT TRANSACTION INTO D035. ( TITLE TANSFER- ITEM BECOMES AIR FORCE ASSET AT THIS POINT) D035 TRANSMITS D6E TRANSACTION TO SAMIS AND SAMIS CREATES “H” CODE DUE-OUT REQUISITION AND ROUTES IT BACK TO D035. NSN NEEDS REPAIR COUNTRY SHIPS ITEM TO REPAIR SOURCE PROVIDED ON HIA LISTING OR IF MANUAL MRRL TO ADDRESS PROVIDED ON HIE APPROVAL LISTING) TIMELY SPARES & REPAIR SUPPORT D035 RECEIVES “H” CODE REQUISITION AND ALC SHIPS SERVICEABLE ASSET (TITLE TANSFER) TO FREIGHT FORWARDER SHIPS SERVICEABLE ASSET TO COUNTRY STARTSTART ENDEND

10 REPAIR AND REPLACE (EXCHANGE) REPAIR NOT POSSIBLE Repairable is at the AF Repair Depot and: REPAIR/REPLACE (EXCHANGE) is NOT Possible: PROS REPAIR/RETURN should be considered Country APPROVAL is Required “H” Code Due Out is Cancelled New Document Number Created with DTC “E” Country responsible for Transportation Cost to PROS Repair vendor Item can be returned to Freight Forwarder or Country at Country Expense. Asset sent to Disposal Country Account Credited Repairable is still in country: REPAIR/REPLACE (EXCHANGE) is NOT Possible: PROS REPAIR/RETURN should be considered TIMELY SPARES & REPAIR SUPPORT

11 REPAIR AND REPLACE (EXCHANGE) SUMMARY Only Ship items when Authorized! Ship Complete Carcasses Incomplete Carcasses will be Disposed of at Country Expense (Return or Disposal) Adequately Package the Material If Damaged beyond repair will be Disposed of at Country Expense (Return or Disposal) Ship to the ‘CORRECT LOCATION’ ! Ship-To Address provided in: MRRL 124 HIE Acceptance List 120 HIA Quarterly MRRL List SAMIS QAIDs 175 and 283 Ship Carcasses in a Timely Manner Follow-Up to AFSAC if the “H”-Code Due-out Requisition is not created within 30 days after asset is received by the AF Repair Depot. See next slide…. TIMELY SPARES & REPAIR SUPPORT

12 REPAIR AND REPLACE (EXCHANGE) SUMMARY (cont) If No “H” Code is Created by SAMIS If CLSSA “K” Case was used Contact the CLSSA Office If other than a CLSSA “K” Case was used contact the CCM/Case Manager If requested by the AF Repair Depot to Provide ‘Proof of Delivery ’ (all of the following): Copy of Carrier’s Delivery Receipt containing legible date and name (or signature) of individual who signed for the material at the repair facility. The number of pieces, weight, and cube in the total shipment must agree with that shown on the supply documentation. Requisition Number and/or Transportation Control Number assigned by the Shipper (not the Carrier) identifying the material on the bill of lading to enable cross-referencing to the supply documentation. For multi-pack or consolidated shipments, a copy of the packing list identifying the missing item’s requisition number contained within the shipment. Copy of DD Form A for the item in question. TIMELY SPARES & REPAIR SUPPORT

13 REPAIR AND REPLACE (EXCHANGE) Eligibility Criteria For CLSSA items using a FMSO II “K” Case See the CLSSA Brochure attachment 2-1 CLSSA Eligibility criteria For Non-CLSSA items using a “M”, “Q” or “R” Case These items are eligible for MRRL but not CLSSA:  AAC: K, S, U, X, and Y  MMC: XG, XN, XU, MN, JB  FSG: 11, 13  FSC: 4925  Phrase Codes: entire list  Items Totally Ineligible do not meet the criteria of ‘both’ of the above. i.e.  Both of the above must have a Physical Security Code of ‘U’,’J’,’7’.  Both of the above must have their NIIN in the SAMIS Catalog.  Both of the above must not be a NIMSC 5 item.