SOFTWAR E AWARE Recommending the most appropriate software application for business communications.

Starter Log on Open Power Point Add your name and topic to the first slide Title is “Application Software”

Objectives from the Exam Board Specification know the importance of communicating a message in an appropriate form to ensure its clarity and accuracy as well as putting across the image and tone the business wishes to convey be able to choose the most appropriate medium of communication, taking into account the content of the message and the audience be able to describe the features of the selected medium and evaluate its appropriateness to a particular context be aware of the characteristics and uses of applications software for word processing, presentations, web authoring, spreadsheets, databases (including relational databases), graphics and desk top publishing

Today’s Lesson be aware of the characteristics and uses of applications software for word processing, presentations, web authoring, spreadsheets, databases (including relational databases), graphics and desk top publishing We will create a classroom quiz using application software keywords. Each student will be assigned several keywords. Your task is to create pub quiz type questions (picture round, true/false, odd one out, multiple choice, etc) relating to the characteristics of uses of application software.

T OPICS Charts 1. Axes 2. Bar chart 3. Column chart 4. Legend Databases I 5. Data capture form 6. Data type 7. Database Field 8. Field heading 9. Field name 10. Filter 11. Mail merge Presentation 12. Animation 13. Slide sorter 14. Template 15. Transition Graphics 16. Crop 17. Edit 18. Freehand 19. Geometric shapes 20. Graphic 21. Resize 22. Shading Databases II 23. Primary key 24. Query 25. Record 26. Relational database 27. Report 28. Sort Word Processing 28. Flyer 29. Letter 30. Memo(randum) 31. Newsletter 32. Template Spreadsheets 33. Autofill 34. Autosum 35. Cell referencing 36. Cells 37. Columns 38. Footer 39. Format 40. Formula 41. Header 42. Rows Web Authoring 43. Flash 44. Home page 45. HTML 46. Hyperlink 47. Navigation 48. Rollover/mouse over 49. Site plan 50. Web page

T OPIC : C HARTS 1. Axes 2. Bar chart 3. Column chart 4. Legend Base your quiz questions on these spreadsheet application keywords: What are the characteristics and uses of charts in spreadsheet application software?

5.Data capture form 6.Data type 7.Database Field T OPICS : D ATABASES Base your quiz questions on these database application keywords: What are the characteristics and uses of database application software?

Base your quiz questions on these database application keywords: 8. Field heading 9. Field name 10. Filter 11. Mail merge What are the characteristics and uses of database application software? T OPIC : D ATABASES

Base your quiz questions on these presentation application keywords: 12.Animation 13.Slide sorter 14.Template 15.Transition. T OPIC : PRESENTATIONS What are the characteristics of presentation software and what is it used for?

T OPIC : GRAPHICS 16. Crop 17. Edit 18. Freehand 19. Geometric shapes 20. Graphic 21. Resize 22. Shading Base your quiz questions on these graphics application keywords: What are the characteristics and uses of graphics software?

T OPICS : D ATABASES Base your quiz questions on these database application keywords: What are the characteristics and uses of database software? 23.Primary key 24.Query 25.Record 26.Relational database 27.Report 28.Sort

T OPIC : WORD PROCESSING 28. Flyer 29. Letter 30. Memo(randum) 31. Newsletter 32. Template What are the characteristics and uses of word processing software applications? Base your quiz questions on these word processing application keywords:

T OPICS 33. Autofill 34. Autosum 35. Cell referencing 36. Cells 37. Columns Base your quiz questions on these spreadsheet application keywords: What are the characteristics and uses of spreadsheet software?

T OPIC : SPREADSHEETS Base your quiz questions on these spreadsheet application keywords: What are the characteristics and uses of spreadsheet software? 38. Footer 39. Format 40. Formula 41. Header 42. Rows

T OPIC : WEB AUTHORING Base your quiz questions on these web authoring application keywords: What are the characteristics and uses of web authoring software? 43.Flash 44.Home page 45.HTML 46.Hyperlink

T OPIC : WEB AUTHORING Base your quiz questions on these web authoring application keywords: What are the characteristics and uses of web authoring software? 47.Navigation 48.Rollover/mouse over 49.Site plan 50.Web page

Task – 15 minutes You have 15 minutes to create questions that will be used in a classroom quiz. Create at least three questions for each of the key words. Use a ppt presentation, put your quesiton on one slide and the answer on the next slide. What kind of questions should you create? Picture round True /false Multiple choice Odd one out Short answer

Creating the quiz Save your presentation with your name and topic in the filename (JohnJones_Databases) Put your presentation into my drop box you need to drag it from your area into the drop box ICT/Pupil Write/Mrs Jones drop box

Examples from past papers This is what questions from the exam board might look like when they are testing one aspect of your knowledge of application software.

Sunny Seas BACKGROUND INFORMATION Sunny Seas is a hotel in a busy seaside town. Rosie has just taken over the hotel from her parents. The hotel is large and old-fashioned but it makes a small amount of profit each year. Rosie is looking forward to making improvements to how the hotel is run. She hopes this will bring in more customers. Sunny Seas hotel bookings are made by telephone and recorded in a diary. Customers’ details are kept on paper in a filing cabinet. The staff find this system easy to use. When Rosie bought a computer, the shop assistant suggested that she could use a database to replace the paper records. She explained that the records in the customer database would contain a number of fields, such as title, surname and first name. Rosie thinks this could be very useful as she could use the customer details for future promotions. However, neither Rosie nor her staff have used a database before. ITEM B

Past Paper Jan 11 (6 marks) 2 (b) State two fields which Rosie may have in her customer database, other than title, firstname and surname. Give reasons for your answers. Field Reason Field Reason

Past Paper Jan 11 (9 marks) Rosie is considering using a database to record bookings and to keep customer details. Do you think she should use a database rather than her paper based system for this purpose? Give reasons for your answer

Past Paper Jun 13(9 marks) Edachild Q3 Recommend the most appropriate type of software that the administration assistant will need to use to help to monitor the success of the voucher scheme. Give reasons for your choice.