Data Collection in Algoma Superior Children’s Centre – Satellite Meeting October 15 th, 2015

Why bother? Need to report to the Ministry Good data can answer questions: ▫Confirm problems or issues ▫Change how we deliver programs, allocate resources, and decide what programs we offer ▫Validate what we already know ▫Encourage inquiry and further exploration of issues ▫Question what we assume is working or not working ▫Provide reliable information for accountability issues ▫Guide continuous improvement

Bad Data Bad or Dirty Data refers to information that can be erroneous, misleading, and without general formatting. Unfortunately, no industry, organization, or department is immune to it. If not acknowledged and fixed early on, bad data can cause serious concerns.

Bad Data – How does it occur? Missing Data: Empty fields that should contain data. Wrong or inaccurate data: Information that has not been entered correctly or maintained. Inappropriate data: Data that’s been entered in the wrong field. Non-conforming data: Data that hasn’t been normalized as per the system of records. Duplicate data: A single visit that occupies more than one record in the database. Poor data entry: Misspells, typos, transpositions, and variations in spelling, naming or formatting.

Bad Data – What’s the big deal? Invalid reports Distorting success metrics Increased processing time/Lower productivity Failure of your marketing initiatives Misinformed OR under-informed decisions Loss in Revenue/Funding

Main Objectives High data quality ▫Make sure we are collecting data the same way in all locations in Algoma ▫Can do this by partially automating the process Only capturing what is relevant and useful Motivated respondents ▫Keep you involved in the process

What is Currently Reported? Number of Children Served (Unique) Number of Visits Made By Children (Total) Number of Parents/Caregivers Served (Unique) Number of Visits Made by Parents/Caregivers (Total)

What is Currently Reported? Number of Professionals in Workshops/Seminars Number of Referrals Number of Protocols/Official Linkages Number of Parents/Caregivers in Workshops/Seminars Number of Hours of Training, Workshops, Media Events or Conferences (DAC Only)

Data Collection in Transition Best Start Hub drop-in visits & events Transition to a digital sign-in membership Lengthy process

Data Collection in Transition Benefits: ▫Can accurately track unique visits ▫Can see who is going to which locations ▫Faster sign-in for drop-in and events ▫Count event attendance and drop-in attendance simultaneously ▫Can discreetly track attendance related to CAS ▫Much less of BSH staff time spent inputting their stats into the online database.

New Data Collection System Doesn’t collect Workshop data ▫If it goes well, we can look at adding a module Doesn’t include Manitoulin-Sudbury Hubs ▫Possible expansion

What else should we capture? We need to consult with all of you – we want to make sure your needs are met We will need to figure this out before we are able to build an all encompassing database

Data Analysis Best Start Hub data

Thoughts?

Contact Us Paul Beach GIS Manager (705) x3030 Miranda Moffatt Analyst & DAC (705) x3044 Steve Zuppa Analyst & DAC (705) x3026 SSMIC-CGC 1520 Queen Street East, Suite CC100 Algoma University Campus Sault Ste. Marie, Ontario P6A 2G4