Improving the Discovery and Access of Archival Content Through the Institutional Repository: ScholarWorks at Boise State JULIA STRINGFELLOW CIMA ANNUAL MEETING MAY 24, 2012

How Project Started Began using CONTENTdm in 2008 Boise State acquired the IR ScholarWorks in 2008 University catalogs added to ScholarWorks in 2009 Active discussion and planning began in 2010 Content began being added in February 2011 CONTENTdm vs. ScholarWorks?

Criteria for Selection of Items Focus on textual materials in the University Archives Frequency item was accessed in its paper format Usage by Kinesiology classes and other university departments Preservation tool for older items – condition and number of copies of an item Promotes the University Archives collection, outreach for the department Scanning in-house vs. outsourcing project?

Copyright of Items in ScholarWorks

Helpful IRs and Sources Digital Commons Listing of Institutional Repositories Digital Commons Listing of Institutional Repositories Utah State University Digital Commons University of Nevada Las Vegas, University Libraries Western Kentucky University TopSCHOLAR Digital Commons Listserv

Scanning Standards/Best Practices BCR (OCLC) Best Practices 2008  Already following these guidelines for digitization of other materials. State of Idaho digitization guidelines  Guidelines for overall project direction Adobe Products tutorials & manuals  Support information

Scanning Process Student Assistants and Scanner Schedules  Budgeted time to fit with other Special Collections work Training  With Adobe Acrobat Professional Settings control  Settings template based on format of original document File touch-up  Removing stray marks that are not part of original document and that might distract the reader

Outsourcing the Student Newspaper CollectionStudent Newspaper Collection

Adding Born-Digital Documents Here today, gone tomorrow… Procedures for systematically collecting, archiving, and adding online documents to ScholarWorks Saved in PDF format by corresponding UP number on the department’s server Spreadsheet for tracking web harvesting

Born-Digital Content Currently in ScholarWorks FOCUS IssuesRecent Student HandbooksCurrent Facts and Figures

Uploading Content to ScholarWorks

University Documents collections

Collections in ScholarWorks Commencement Programs, Department of Communications and Marketing, Facts and Figures, Department of Music Programs, Department of Theatre Arts Programs, FOCUS, Student Handbooks, Student Union Annual Reports, University Books, Women's Center,

ScholarWorks Statistics, April 2012 Report for Yearbooks

Downloads by Collection, April 2012

Outreach and Usage of Collections Library presentations Conference presentations/articles with SW managing librarian Kinesiology 101 students, 1 st classes to use student newspaper collection Subal Theatre Alumni Facebook Page, Theatre department adding images to website and linking to SW programs University books used by patrons looking for a general history of BSU, can search for specific topic

Future Additions to ScholarWorks

Questions or Comments? Julia Stringfellow Archivist/Librarian, Boise State University