Microsoft PowerPoint for Beginners With Becky Wiegand, TechSoup June 2, 2016

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. © TechSoup Global | All rights reserved 4 Presenters Assisting with chat: Ale Bezdikian, TechSoup Becky Wiegand Webinar Program Manager TechSoup Susan Hope Bard Training and Education Manager TechSoup

. © TechSoup Global | All rights reserved 5 Objectives 1.Gain some PowerPoint and presentation “best practices,” dos and don’ts 2.Create a basic PowerPoint presentation from scratch 3.Expand comfort with navigating different parts of a PowerPoint

6 About TechSoup

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. © TechSoup Global | All rights reserved 10 Live Poll Question How much do you currently use PowerPoint? -Never (yet) -Once a year or every few months -Once a month -Once a week -Every day

11 Tips for Successful PowerPoint Presentations

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. © TechSoup Global | All rights reserved 13 Photo: Embrace Visuals

. © TechSoup Global | All rights reserved 14 Photo: Happiness Is Infectious

. © TechSoup Global | All rights reserved 15 Photo: Tell Stories!

. © TechSoup Global | All rights reserved 16 Engage Photo:

. © TechSoup Global | All rights reserved 17 How to Use PowerPoint (and How Not to Use It) Use it for: Engaging live or online presentations Visual aids for your audience Helpful reminders and keywords Showing, not telling Don’t use it for: Long-form written content Reading directly from the screen Boring your audience to death Photo:

. © TechSoup Global | All rights reserved 18 Tips for Success Stay c… a… l… m… Show enthusiasm Be authentic Stay flexible Employ your sense of humor Engage! Consider the audience “Show must go on” Have fun It’s about the people, not the tech! Photo:

. © TechSoup Global | All rights reserved 19 Quick Dos High-contrast color combos Standard, readable fonts Keywords, instead of sentences Large font sizes White space Include links to embedded videos Compress images Spell check! Practice Use images and visuals Credit sources/images Keep it simple! Photo:

. © TechSoup Global | All rights reserved 20 Quick Don’ts Don’t underline text – mistaken for hyperlinks Avoid too much animation, transition, sounds, fonts, colors Don’t read slides to audience Easy on the clip-art Don’t leave typos Don’t read a script Photo:

21 Microsoft PowerPoint Basic Setup

. © TechSoup Global | All rights reserved 22 Getting Started with a New Presentation Open an existing PowerPoint file, a blank presentation, or select a pre-formatted template

. © TechSoup Global | All rights reserved 23 Open an Existing File Select “Open” to find an existing file from Recent Presentations, OneDrive, or your Computer

. © TechSoup Global | All rights reserved 24 A New, Blank Presentation Blank presentation includes a basic content pane. Select a theme and either standard or widescreen format from Design Tab.

. © TechSoup Global | All rights reserved 25 Select a Theme Select a theme from the Design tab and click on the Variants down-arrow to see Colors, Fonts, Effects, and Background Style options.

. © TechSoup Global | All rights reserved 26 Slide Master Select Slide Master from the View tab to create a master deck format with your logo, copyright, fonts, and format styles for all slide layouts.

. © TechSoup Global | All rights reserved 27 Add More Slides and Change Layout Add more slides by right- clicking on the slide thumbnail. Select Layout and pick the slide format you want.

. © TechSoup Global | All rights reserved 28 Adding Text and New Slides Simply click in an existing text box to add text. Click the edges to move or resize text boxes. Right click to add new slides and change slide layout. Ctrl+Enter also adds a new slide or select “New Slide from the Home tab.

29 Inserting Media, Charts, Video

. © TechSoup Global | All rights reserved 30 Inserting Media and Charts Click icons to Insert Table, Chart, SmartArt, Pictures, Video directly into your deck. You can also select the Insert tab on the ribbon for more options.

. © TechSoup Global | All rights reserved 31 Inserting Media and Charts Right-click on your table/chart to see options to edit fonts, insert cells, change color. Select Table Tools to see detailed table options.

. © TechSoup Global | All rights reserved 32 Insert and Edit Images Insert an image file from your computer and double-click to view formatting options, styles, size, color, and arrangement options.

. © TechSoup Global | All rights reserved 33 Insert and Edit Images Pro-tip: If your file is too large to , select “Compress Pictures” and un-check “Apply only to this picture” to compress all images in your slide deck and reduce your file size.

. © TechSoup Global | All rights reserved 34 Insert and Play Video

35 Slideshow, Transitions, and Animations

. © TechSoup Global | All rights reserved 36 Transitions (Between Slides) Motion when switching from slide-to-slide Can be pre-timed to move quickly or slowly Can include audio clips Can be applied to all slides consistently Should be used sparingly

. © TechSoup Global | All rights reserved 37 Animations (On Single Slide) Motion on a single slide Used to pull content onto the slide (bullet-by-bullet, for example) Can be timed Should be used sparingly

. © TechSoup Global | All rights reserved 38 Play Slideshow

. © TechSoup Global | All rights reserved 39 Play Slideshow Advance slides by mouse- clicking, using the  key, or using Enter. Hit Esc to exit.

. © TechSoup Global | All rights reserved 40 Markup Tools During Slideshow Lower-left has arrows to move back/forth through slides and markup tools to zoom, highlight, draw on screen.

. © TechSoup Global | All rights reserved 41 Markup Tools During Slideshow

. © TechSoup Global | All rights reserved 42 Present Online and Record Present Online for free to share the link to your slideshow live or Record Slide Show to record screencasts of your slides and narration.

. © TechSoup Global | All rights reserved 43 Review, Inspect, Print, Save, Share!

. © TechSoup Global | All rights reserved 44 Print Options

45 Microsoft Donations of PowerPoint

. © TechSoup Global | All rights reserved 46 Donated PowerPoint

. © TechSoup Global | All rights reserved 47 Donated Microsoft Office

. © TechSoup Global | All rights reserved 48 Microsoft Philanthropies

49 Questions?

. © TechSoup Global | All rights reserved 50 Learn and Share! Chat in one thing that you learned in today’s webinar or will try to implement. Will you share this information with your colleagues and within your network? Please complete the post-event survey that will pop up once the webinar ends!

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