AR Balancing Report Enhancements Pam NowakDatatel, Inc. Senior Developer Karen HenkelDatatel, Inc. Senior Consultant

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Account Receivable Trial Balance (ARTB) Current form New form

Balance Above/Below field added  Only show accountholders with overall account balance above or below the amount(s) entered in these fields, even if a term or terms are entered Account Receivable Trial Balance (ARTB)

Terms field added  ARTB can now be run for a specified terms like AGBL  If more than one term is entered, the balance will contain both terms combined, like AGBL Account Receivable Trial Balance (ARTB)

Aged AR Balance (AGBL) Current form New form

Aged AR Balance (AGBL) Field order on form rearranged  Most frequently used fields listed first Accountholder field added  No longer need a saved list to run the report for just a few accounts

Aged AR Balance (AGBL) Calculation methods for Specific and Chronological modified  Specific – invoices are netted, allocated payments (system and manual) are applied and unallocated payments are in one column  Chronological – Negative payments (refunds, cash advances, etc.) are aged with positive payments applied to aged payments in FIFO order before any remaining credits are applied to charges in FIFO order

AR/CR Posting Analysis (ARPN) Current form New form

AR/CR Posting Analysis (ARPN) Normal Posting Method field removed Summary/Detail Report field now labeled Detail Level  SD – Summary by Date  GL – Summary by GL Ref No by Date  DT – Detail by GL Ref No by Date Choose DT to enter GL Reference Nos

AR/CR Posting Analysis (ARPN) Account Holders field removed Source/Trans Types field renamed Trans Types GL Ref Nos field added  Can be entered if DT Detail Level chosen

AR/CR Posting Analysis (ARPN) Performance improved – it runs faster! It works for clients using fund-flipping on GL Six columns on summary report are reduced down to three  Amounts posted to AR subsidiary  Amounts posted to GL  Difference (between the first two columns)  No more calculations!

AR/CR Posting Analysis (ARPN) Errors that can cause out of balance issues will print at the end of the report Detail report will now list all transactions whether AR/CR activity posted in detail or summary

AR/CR Posting Analysis (ARPN)

Student balances by term report! New report Multiple input options on front end form Saved list output

Student balances by term – continued Detail Level  SA – Summary for ALL Accounts  SS – Selected Term Accts Only  ST – Summary by Term  DT – Detail for Accounts Cutoff Date  All activity included through this date  No start date

Student balances by term – continued Balance Above/Below  Only show accountholders with overall account balance above or below the amount(s) entered in these fields Only for detail level SA, SS, DT Based on overall account balance, not term balances Not required fields Either or both can be entered

Student balances by term – continued Non Term Column  # entered determines non term column position on report  If no # entered, non term amounts in Other Term columns  Up to four terms possible on detail level SA, SS  Although terms are not required, results are best if at least one term is entered for SA and SS levels

Student balances by term – continued Fields similar to ARTB/AGBL  Saved List Name  AR Types  Accountholders  Additional Selection Criteria

Student balances by term – continued New feature – automatic saved list output  AR.ACCTS.ID for use on ARTB, RFVR, AGBL, ARSP  One list for each term entered on ARTM when detail level = SA, SS Saved list name on bottom of ARTM report ARTM.type.term.date.time  One list for each term entered on ARTM when detail level = SA, SS and entire balance is in one term Use this on RFVR for refunding ARTM.ALL.type.term.date.time

Student balances by term – examples SA – Summary for ALL Accounts will list accountholders who have a balance in any of the terms specified or an overall account balance not equal to zero

Student balances by term – examples SS – Selected Term Accts Only will list accountholders who have a balance in any of the terms specified but will not include an accountholder who only has a balance in the terms not being processed

Student balances by term – examples ST – Summary by Term will list all terms which have an account balance not equal zero

Student balances by term – examples DT – Detail by Accountholder will list all accountholders who have a balance in any term

Student balances by term – examples

More information on this topic Find more detail on these enhancements in the document  Release Highlights: AR Link to the What’s New page:  whatsnew.cfm

Questions

Final notes Thank you Don’t forget to complete the evaluation online Pam Nowak Karen A. Henkel Session id FAB5256