Welcome! The September COP call will begin in a few moments. –Event password: 2014COPcall –Event number: To hear the presentation you must join the conference call. To join: –Dial –Enter Access Code –Note: Phones are currently on mute. This presentation will be recorded and available for download at To communicate with the presenters during the presentation, please use the “Chat Box” feature. September 16,

CIMS Community of Practice (COP) Call CIMS Community of Practice (COP) Call ISD Monitors September 16, :30−11:30 a.m. September 16,

Agenda Workbook updates MSDS Validation activity B-11, B-12, B-TVR Verification activities B-13 IEP Due Dates B-3 IEP updates Miscellaneous updates Upcoming events and dates Questions? September 16,

Workbook Updates September 16,

August 2014 Workbook 828 locals have now acknowledged their reports (all reports should have been acknowledged by September 15) CAPs are due on October 1 Remind locals to start implementing CAPs now! September 16,

December 2014 Workbook Preview Strand Report MAR Letters of Findings (B-11, B-12, Timely IEPs, TVR) Reports of Findings/No Findings (Fall FM activities) Closeout Letters and Letters of Non-closeout from December 2013 Uncorrected noncompliance More to come at upcoming OSE events! September 16,

MSDS Validation Activity Reminders: –Due in CIMS on October 15 –Access the student list through the MSDS Validation Worksheet –Review student records –Complete the MSDS Validation Record in CIMS –Submit the MSDS Validation Record For more detailed instructions: –Review slides from the MAASE PowerPoint at –Review the document: How to Complete the MSDS Validation Activity for ISD Monitors available at September 16,

B-11, B-12, and TVR – Verification Reminder Locals must submit their December 2013 CAPs (B- 11, B-12, and B-TVR) for verification by changing the status to Verification & Closeout Request Submitted. Request for Verification & Closeout should have occurred no later than September 15. ISD monitors must complete verification in CIMS no later than November 1. September 16,

B-11, B-12, and TVR – Verification Verification for Data CAPs Four sections –CAP activities –New data submission –Student record review –Verification notes September 16,

B-11, B-12, and TVR – CAP Activity Verification REQUIRED SECTION Key question: Were all CAP activities completed? –Remember, locals are required to list all CAP activities (and what evidence will be available to confirm it was completed) in their CAP –Refer back to the CAP and comment on each activity September 16,

B-11 and B-12 New Data Submission Key question: Were data verified through a new data submission? For some CAPs, the state is able to verify compliance by reviewing data submitted through ongoing data collection activities Review the report and note the following response: AnswerNext Step Yes, data submission was compliant Save and change the status to Closeout Request Submitted to MDE No or N/A, data submission was noncompliant or not available Review student records and complete the next section of the form September 16,

B-11 and B-12 Student Record Reviews Key question: Are the data now at 100% compliance? For some CAPs, student records must be reviewed to verify compliance because new data were either not available or not compliant These reviews will be documented through the Student Record Review fields The following fields are required: –Verification date –Student name –UIC –Record compliant? September 16,

B-11 and B-12 Student Record Reviews (cont.) September 16,

B-11 and B-12 – Student Record Reviews (cont.) Please pull 8 student records (if available) Enter student data If all records are compliant  Change status to Closeout Request Submitted to MDE If any records are noncompliant: –The local can retrain/provide targeted training –Following the training, the ISD monitor must return to the local to verify correction by pulling additional records that have been completed subsequent to completion of the additional training If noncompliance persists, the CAP cannot be closed September 16,

B-TVR Verification For locals with a B-TVR CAP, verification is done through the MSDS validation activity in the August Workbook Monitors complete the MSDS validation activity found under the Data tab In the B-TVR CAP’s CAP Verification page, record if the activity was compliant in the Verification Notes section. September 16,

IEP Implementation B-3 IEP Implementation validation activities will not occur this year due to variability with the state assessment. Anticipated B-3 IEP Implementation validation activity is Spring 2016 September 16,

B-12 Data Verification Activity School year file is not yet available from CEPI When it’s received, Lisa Waszac will review and decide if data verification is needed More information will be presented as it becomes available September 16,

B-13 IEP Corrections Locals with a B-13 CAP must correct non-compliant IEPs by October 1, 2014 These verification of corrected IEPs should be documented with the CAP submission Monitors can use the Local Student Data Report found under the B-13 CAP Menu Resources to access the list of students whose IEPs need to be corrected September 16,

B-13 IEP Corrections (cont.) September 16, Click on the Local Student Data Report link to access the student data.

B-13 IEP Corrections (cont.) September 16, Note that students without a “-2” after their name will need to be corrected. Students with a “-2” are the prong 2 students needed for verification. IEP Corrections Prong 2

Updates and Reminders September 16,

Focused Monitoring Fall FM cycle: Sept. 15 – Oct. 24 –Significant disproportionality  Identification  Discipline  Educational Environments –B-9/B-10 (Disproportionate Representation) –General Supervision Monitoring Findings will be issued in December 15, 2014 Workbook SLCAPs will be verified and closed by OSE staff based on documentation uploaded by the ISD monitor starting in this cycle September 16,

CIMS Calendar The CIMS Calendar is posted on the CIMS training website –Please mark your calendars for the following activities: FM Trainings FM Cycles COP Calls Data collection activities Other MDE mandated participation September 16,

COP Call Change COP Calls are scheduled during months that MAASE does not meet MAASE Breakfast meetings with OSE will count as that month’s COP Call (NOTE: there is no COP Call in November) September 16,

Upcoming Events Part C Webinar: September 17, 10:00 – 11:00am –Access via the EOT&TA Web site: MAASE: October 6 – 8 th –Location-Crowne Plaza School Improvement Conference: November 17 – 18 th –Location-Lansing Center MAASE: December 8 – 10 th –Location-Crowne Plaza COP Call: January 20, 10:30 am September 16,

Upcoming Due Dates December 2013 Workbook –ISD Monitors complete Data CAP Verification: November 1 April 2014 Workbook –Locals request CAP closeout: December 1 August 2014 Workbook –MSDS validation due: October 15 –B-13 IEP corrections due October 1 –ISD Monitors verify SLCAPs: within 2 weeks of local submission –Locals submit CAP progress report: February 15 September 16,

Questions?Questions? September 16,

Contact Information MDE-OSE –Jessica Brady, Supervisor, –Jeanne Anderson Tippett, Coordinator, –Shawan Dortch, Consultant, –Kathleen Hoehne, Consultant, –Charles Thomas, Consultant, –Sharon Fink, Departmental Analyst, CIMS Help Desk –(877) September 16,