Invoice Reconciliation Focus Group January 26, 2006 MyFloridaMarketPlace

Prompt Payment Update Review open issues from previous focus group and set priority SIR update related to IRs Review current reports and verify requested changes and impacts Agenda

Prompt Payment (FLAIR report includes Agency and Auditors time). IR that are in “Approving” status but have already been paid in FLAIR. Performance issues (10:30 and 3:30). Hard to determine which IRs in the queue has been referred from the auditors. January 1 need to update Ad Hoc reports to only pull current fiscal year. Services POs on separate report from the commodity POs. Mass edit not available for IR accounting. The IR search results don’t display DO/MA number. User must click into IR details. Open Issues from

MFMP doesn’t accept comments on e-invoices from ASN vendors. Can’t change the site code on e-invoices sent from ASN vendors. Users request an Analysis report that gives user workload by queues. Voucher field on Update Payment eform isn’t accessible. Nightly payment batch job creating all Payments in MFMP as type “EFT”. DFS Auditors requested an ad hoc IR report to help them manage their queues. ASN vendors can change UOM on e-invoices and it gets accepted and updated in MFMP on the IR. Users can’t change it back. Process issue with PO change orders going to vendors. If it is an ASN vendor, need to send CO so IR and PO will link properly.

251- Sending the ERP ID to FLAIR instead of the Contract Enc Number 271- Special characters in Account Description field in UI User Queue and Search result potentially displaying invalid IR total Entity UniqueName not set on DOH contracts Approver needs to be mapped in the Invoice Data Source Old IRs showing in queue Inadvertent system being generated for IR modifications DOT adhoc IR report does not display the transaction date SIRs Related to IRs

Reports Review current reports to verify requested changes

Prompt Payment (FLAIR report includes Agency and Auditors time). Performance issues (10:30 and 3:30). January 1 need to update IR Ad Hoc reports to only pull current fiscal year. Need Services POs on separate report from the commodity POs on the PO ordered but not received report. DFS Auditors requested an ad hoc IR report to help them manage their queues. MFMP doesn’t accept comments on e-invoices from ASN vendors. ASN vendors can change UOM on e-invoices and it gets accepted and updated in MFMP on the IR. Users can’t change it back. Can’t change the site code on e-invoices sent from ASN vendors. ASN invoices aren’t getting into MFMP, but vendors receiving success message (need examples) Hard to determine which IRs in the queue has been referred from the auditors. Open Issues with New Priority from

The IR search results don’t display DO/MA number. User must click into IR details. Users request an Analysis report that gives user workload by queues. Voucher field on Update Payment eForm isn’t accessible. Nightly payment batch job creating all Payments in MFMP as type “EFT”. Process issue with PO change orders going to vendors. If it is an ASN vendor, need to send CO so IR and PO will link properly. IR that are in “Approving” status but have already been paid in FLAIR. Mass edit not available for IR accounting. *Transaction Date functionality when Services IR is generated *EO showing old versions *Currently researching to understand these issues. Open Issues with New Priority from